City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING SEPTEMBER 3, 2019 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, September 3, 2019 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Also present were City Manager Kevin Cowper, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Pastor Chuck Locke, Ridgecrest Baptist Church, then led in prayer, afterwhich Commissioner Fleming led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meetings of August 20 and August 28, 2019, be approved, motion seconded by Commissioner Kenward and unanimously approved. Mayor Saliba presented and read a proclamation, proclaiming September, 2019 as “Hunger Action Month.” Julie Gonzalez, Assistant Director of the Wiregrass Area Food Bank, was present for the proclamation. Mayor Saliba said this is a pretty heavy agenda and the Commission has a lot of work to do today; those who are present for a particular item on the agenda are welcome to exit after their item. City Manager Cowper made the following announcements and comments:  There was no garbage collection yesterday due to the Labor Day holiday. Monday residents will have garbage pickup tomorrow, September 4th.  There is a lot of utility relocation work happening around the intersections of West Main Street, Ross Clark Circle, Honeysuckle Road, and Westgate Parkway. Drivers are asked to be cautious and avoid this area if possible.  Our monthly Foster Fest is Friday, September 6th from 6-10 p.m. and this will be a great time for everybody so we encourage everyone to attend.  The USTA State Mixed Doubles Tennis Tournament will be held Friday, September 6th through Sunday, September 8th. There will be about 600 people here playing tennis and this will be a good time; if you see any of these visitors, please welcome them. City Manager Cowper said Dothan’s new, user-friendly website went live this morning, it is a very nice platform for the city, and this is an exciting day. Citizens were encouraged to check out all the information available at www.dothan.org and provide feedback. He said this new site has been a long time coming and the team who worked on this has done a fabulous job. He recognized Systems Analyst Jimmy Payne and Systems Specialist Ray Windham in the IT Department, Administrative Assistant TaLisa Cassel in the Fire Department, Assistant City Clerk Wendy Shiver in the Administration Department, and Business Services Manager Stacey Livingston in the Planning Department, and he expressed appreciation to Melinda McClendon, former Community Relations Manager, for leading the charge and doing a terrific job coordinating this project. Mayor Saliba introduced the application of Gerardo Lopez Martinez for a Restaurant Retail Liquor License (on premise) for El Maguey Authentic Mexican Restaurant, located at 4084 Ross Clark Circle, Suite 3. Mayor Saliba asked if there was anyone present to speak on this matter and there were none. Commissioner Dorsey moved for approval, motion seconded by Commissioner Minutes of the Board of Commissioners – September 3, 2019, continued. Kirkland. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba introduced the application of Miriam Sellers for a Retail Beer and Retail Table Wine License (on or off premise) for AR Workshop Dothan, located at 2958 Ross Clark Circle. Mayor Saliba asked if there was anyone present to speak on this matter and there were none. Commissioner Kenward moved for approval, motion seconded by Commissioner Crutchfield. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba announced a Public Hearing regarding the demolition and removal of unsafe structures. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba introduced Resolution No. 2019-210 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on October 1, 2019. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-211 (recorded in Ordinance Book No._______at Page_______), declaring certain properties as creating a nuisance, constituting a hazard to the public health, safety and convenience of the citizens of the City of Dothan and authorizing the demolition and removal of the said structures. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-212 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be in violation of Article III, Chapter 106 of the City of Dothan Code of Ordinance (repeat offenders) and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-213 (recorded in Ordinance Book No._______at Page_______), adopting the Biennium Operating and Capital Budget for Fiscal Years 2020 and 2021. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Ferguson said there has been a lot of discussion about compensation for public safety employees, and he wants to be on record that we are working on this issue. Commissioner Kenward requested clarification on Section 4 of the resolution for public record. City Manager Cowper said Section 4 provides for the cost of living adjustment (COLA) increase for city employees. He said the recommended increase was a 2% COLA for general employees and a 3% COLA for public safety employees, whose positions are listed in this paragraph. He said this paragraph also indicates that we are doing a compensation study and funding an increase based on that compensation study for Fiscal Year 2021, but it also provides that once the results are known and if the Commission so desires, you can immediately begin to look at that study and make any adjustments you deem fit. City Manager Cowper said the compensation study process will begin in October and is expected to take three to four months with an anticipated completion in January, 2020. He said that will then enable us in the March/April timeframe to start looking at mid-biennium adjustments and we can bring back some recommendations for the Commission at that time. Commissioner Ferguson asked if this study is anticipated to be on an agenda very soon, and City Manager Cowper confirmed that he anticipates the professional services contract to be on the first meeting agenda in October. Commissioner Kenward recapped that this gives the Commission the flexibility to take what the study says and make adjustments accordingly. Commissioner Fleming said it is great that this will give the Commission the ability to make adjustments because we are going to have one of the top public safety training facilities in the world and he believes that our pay for our employees should match that. He said while he understands studies Minutes of the Board of Commissioners – September 3, 2019, continued. and it is our due diligence to make sure we are spending properly, it really concerns him that we are getting ready to be at the top tier with this facility, through the City and through Wiregrass Foundation, and we are not at the top tier in pay. He said what really struck personal with him in reading through the information provided is that we can increase the number of minority officers and the training of officers through compensation. Commissioner Dorsey asked the total price of the training facility and who is funding the cost, for the record. Police Chief Steve Parrish replied approximately $23 million and the City’s contribution is $1 million with the Wiregrass Foundation funding the remainder of the cost. Commissioner Dorsey said anytime someone saves you money they deserve a raise, and he wants to add this for the record. Mayor Saliba thanked the Commission for their questions and clarifications, and he expressed appreciation to City Manager Cowper, the Finance Department, and department heads for doing a lot of hard work. Mayor Saliba said it takes months to put together a budget of this size and he thanked everybody for coming together and working together for the betterment of our community. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-214 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Dothan Area Chamber of Commerce to attract and promote new industry. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Dorsey said this is money well spent. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-215 (recorded in Ordinance Book No._______at Page_______), granting cash appropriations to various agencies for Fiscal Years 2020 and 2021. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Ferguson said he wants to verify that we received everything required in the application process from all of these agencies. City Manager Cowper said there are one or two minor items from smaller agencies and we are working with them to be sure we receive all the information that is due, but at this point, he is very comfortable with where we are in the process. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-216 (recorded in Ordinance Book No._______at Page_______), agreeing to provide funding for operating expenses to various agencies for Fiscal Years 2020 and 2021. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-217 (recorded in Ordinance Book No._______at Page_______), appropriating funds to the Dothan City Schools for Fiscal Years 2020 and 2021. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-218 (recorded in Ordinance Book No._______at Page_______), rescinding Resolution Nos. 2003-50, 2007-262, 2008-284, and 2011-252 (Debt Service, Water Projects, Post-Employment Benefits Other than Pensions, and Storm Drainage Projects) respectively, and approving the sum of these previously funded reserves be combined in a Capital Improvement Fund to be used for the Fiscal Years 2020 and 2021 capital improvement projects. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. City Manager Cowper said this is a reflection of a little bit of a different approach to capital planning budgeting. He said you will recall the discussion held at the budget workshop about the six year capital plan and preparing ourselves for capital projects, not only in the short term but over at least a six year time period, and aligning those capital projects with the strategic planning efforts of this Commission. Historically, the Commission at the recommendation of the city manager has allocated monies towards specific projects and the finance director has then in turn invested those monies in CDs or other investments. He said with this approach we are removing those specific project based allocations, taking all of those funds and depositing them into a single capital improvements project fund, and in the end he believes this will give us more flexibility in our planning for capital projects to meet the needs of the Minutes of the Board of Commissioners – September 3, 2019, continued. citizens. City Manager Cowper confirmed for Commissioner Ferguson that individual project monies will still be tracked. He explained the ultimate benefit of this approach is that there are a lot of projects listed on the capital improvement plan going out six years, and though a project may not be funded this fiscal year or next fiscal year, it can be seen which will allow us to financially plan in a much more strategic manner. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-219 (recorded in Ordinance Book No._______at Page_______), accepting the proposal submitted by TTL, Inc., in the amount of $19,800.00, to conduct Tier 2 testing of landfill gases produced at the Dothan landfill. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-220 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract, and issuing a Notice to Proceed to Splashtacular for the Water World Slide Additions Project, in the amount of $585,000.00, and appropriating funds for said project. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-221 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Barge Design Solutions, Inc. for professional engineering, architectural design and consultation services for the Water World Slide and Pool Expansion Project, for a not-to- exceed amount of $195,000.00, and appropriating funds for said services. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Dorsey said he is glad to see this is a local contractor. Public Works Director Charles Metzger confirmed for Commissioner Ferguson that the previous item was for materials, and he talked about the engineering process. Mr. Metzger said once the design is complete, the work will then be bid to a general contractor and February is the anticipated construction start date in order to have the park open for Memorial Day. He said the materials bid came in under budget, even with the addition of the bowl slide, and staff feels good about the cost so far. City Manager Cowper said at this point we have got everything we discussed and a little wiggle room as we are under budget on the cost. He said the Commission has talked about other improvements and amenities, and as this project progresses, we will be happy to continue to look at the scope to consider additional items within the confines of the budget. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-222 (recorded in Ordinance Book No._______at Page_______), amending the agreement with Atkins North America, Inc. for professional consulting services and construction engineering and inspection of the water and sanitary sewer utility relocations for Project No. RPF-NHF-HPPF-0210(501), Additional Lanes on SR-210 Ross Clark Circle from Bauman Drive to North Cherokee Avenue, for a not to exceed amount of $91,500.00, which brings the total amended agreement amount to $358,021.00, and appropriating funds for said services. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-223 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract, and issuing a Notice to Proceed and other related documents to L & K Contracting Company, Inc. for the City of Dothan Sewer Easement Clearing-2019, in the amount of $82,600.00. Commissioner Fleming moved for adoption, motion seconded by Commissioner Kenward. Upon Commissioner Kirkland’s inquiry, Dothan Utilities Director Billy Mayes explained that we have some easement areas for the sewer that we cannot access and this will clear those areas. Mr. Mayes confirmed for Commissioner Ferguson that this project is pretty much citywide. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-224 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with SCS Engineers for the Environmental Services Rate Study for a not to exceed amount of $24,960.00. Commissioner Kenward moved for adoption, motion seconded by Commissioner Minutes of the Board of Commissioners – September 3, 2019, continued. Kirkland. Commissioner Ferguson asked if this is a service we do not have the ability to do in-house. City Manager Cowper said he would not like to underestimate our abilities in the Finance Department, but with this being a matter of a very specific expertise, we feel comfortable going with this consultant to look at our entire system. He said the consultant has a lot of expertise in this area and the proposed amount is well in line with what we thought the cost would be. Public Works Director Charles Metzger said the consultant will also provide us with proprietary software that can be updated and used for the future. City Manager Cowper said the Commission has invested several million dollars in the new landfill, and in line with the budget and formation of the new enterprise fund for solid waste and landfill operations, we want to make sure that our charges for disposal of refuse in our landfill is in line with our costs to provide that service. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-225 (recorded in Ordinance Book No._______at Page_______), renewing the contract with Blue Cross and Blue Shield of Alabama to provide and administer a Health Care Plan for City employees for a one-year period beginning October 1, 2019 through September 30, 2020. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-226 (recorded in Ordinance Book No._______at Page_______), renewing the contract with the Southern Alabama Regional Council on Aging (SARCOA) to receive funding from the Houston County Tobacco Tax Fund for senior citizen programs. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-227 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Southern Alabama Regional Council on Aging (SARCOA) to administer and operate the Nutrition/Transportation Program of Title III of the Older Americans Act. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Fleming thanked Police Chief Steve Parrish and Planning Director Todd McDonald for coming with him to Glen East to speak to the citizens. He said it was an exciting meeting, and he expressed his appreciation. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-228 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the State of Alabama Department of Economic and Community Affairs to accept payments from ADECA for eligible households under the Low Income Home Energy Assistance Program (LIHEAP), for the period of October 1, 2019 through September 30, 2020. Commissioner Kenward moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-229 (recorded in Ordinance Book No._______at Page_______), renewing the agreement with York Risk Services Group, Inc. to continue to provide claims administration services for the self- insured workers’ compensation program at a yearly cost of $46,350.00 for a period of one (1) year to commence on October 1, 2019, through September 30, 2020, to be extended through FY2021 if both parties are agreed. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-230 (recorded in Ordinance Book No._______at Page_______), entering into a Community Traffic Safety Program Grant Participation Agreement with Enterprise State Community College through its Southeast Alabama Highway Safety Office for participation in the Alabama Department of Economic and Community Affairs Law Enforcement Traffic Safety grant programs. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-231 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. Minutes of the Board of Commissioners – September 3, 2019, continued. ITEM VENDOR AMOUNT Marwell Poly Phase Gresco Utility Supply $ 41,750.00 Self-Contained k7 Meter Based Dothan, AL Adapter, per City Specifications: Unit Price: $167.00, Quantity: 250 (+/-) Evolve LED Avery StreetDreams Mayer Electric Supply $ 143,340.00 Post Top Luminaires w/Valmount Dothan, AL Two Fixture Arm, per City Specifications: Quantity: 120 (or more) G E Evolve StreetDreams with Optional Ten Year Warranty per Luminaire: Unit Price: $125,640.00 Quantity: 60 (or more) Unit Price: $17,700.00 Three Phase Field Test Equipment, Tri-State Utility Products $ 32,350.00 per City Specifications Pell City, AL Quantity: 1 (or more) Powermetrix Power Master 3: Unit Price: $21,995.00 Current Flex Probes: Unit Price: $3,180.00 High Voltage LifeWire Current Probe: Unit Price: $4,535.00 Five Year Calibration: Unit Price: $2,640.00 Haven Substation Ductile Iron Gresco Utility Supply $ 37,600.00 Poles, per City Specifications: Dothan, AL Quantity: 5 (or more) Unit Price: $7,476.00 Jacking Kit, Set of 4 Plates w/Bolts: Quantity: 1 (or more) Unit Price: $220.00 Police Body Armor Galls, LLC $ 22,230.00 Level II Vest: Quantity 30 Lexington, KY Estimated (more or less) Each w/2 Concealable Carriers: Unit Price: $538.00 Each additional Concealable Carrier: Unit Price: $75.00 Cost for Each Level II Tactical Carrier: $128.00 Police Body Armor Dana Safety Supply $ 9,890.00 Level III A Vest: Quantity (1-10) Greensboro, NC Estimated (more or less) Unit Price: $989.00 2019 Police Uniforms & Equipment Galls, LLC See Unit Prices Uniform Group 1-Feicheimer Lexington, KY on Bid Tab See bid tab for individual item Sheets for descriptions & Unit Prices. Individual Items Group Total of Unit Prices: $343.00 of Groups Uniform Group 2-Blauer Group Total $1,453.50 Uniform Group 3-Flying Cross Group Total: $547.00 Uniform Group 6-Boots & Shoes Group Total: $1,212.50 Individual Award Items: Clip-On Tie, LAPD/Navy Blue - Per Specs, 38056 Unit Price: $90.00 8 Point Cap, LAPD Blue - Per Specs Unit Price: $38.00 Pocket Handcuff Key Unit Price: $5.50 Peerless Handcuffs Standard Keys or equivalent Unit Price: $1.50 Smith and Wesson model 100P handcuffs Unit Price: $24.00 Rank Chevrons-embroidery silver and gold-per sample/specs Unit Price: $3.00 Minutes of the Board of Commissioners – September 3, 2019, continued. 2019 Police Uniforms & Equipment Gulf States Distributors See Unit Prices See bid tab for individual item Montgomery, AL on Bid Tab descriptions & Unit Prices. Sheets for Individual Award Items: Individual Items Nightstick Safety Light Flashlight of Groups (Model # NSP-1170) Red & Blue Unit Price: $29.98 ASP 21" Baton/Black Unit Price: $89.00 Taser X-26P Yellow Unit Price: $1,065.00 Taser X-26P PPM Performance Power Magazine Unit Price: $65.00 Taser X-26P TPPM Performance Power Magazine w/finger rest Unit Price: $65.00 Taser X-26 & X-26P 15' Air Cartridge (Training Blue Non-Conductive) Unit Price: $28.00 Taser X-26 & X-26P 25' Taser Cartridge Unit Price: $33.00 Taser Battery Pack X26 DPM-Digital Power Magazine-26700 Unit Price: $44.00 Taser X2 Yellow Unit Price: $1,220.00 Taser X2 Blackhawk Professional Series Duty Holster RH/LH Unit Price: $95.00 Taser X2 Power Performance Magazine Unit Price: $65.00 Taser X2 Tactical Power Performance Magazine Unit Price: $65.00 Taser X2 25' Taser Cartridge Unit Price: $38.00 Taser X2 25' Live Simulation Taser Cartridge Unit Price: $37.00 Taser X2 Inert Resettable Simulation Taser Cartridge Unit Price: $50.00 2019 Police Uniforms & Equipment GT Distributors See Unit Prices See bid tab for individual item Austin, TX on Bid Tab descriptions & Unit Prices. Sheets for Uniform Group 8-Leather Duty Gear Individual Items Group Total $954.13 of Groups Uniform Group 9-Nylon Gear Group Total $139.33 Individual Award Items: Streamlight Stinger Rechargeable Flashlight Kit #75454 LED Unit Price: $123.08 Orange Traffic Wand For Stinger- MUST FIT STINGER LED Unit Price: $3.87 Stinger Battery Unit Price: $13.12 Streamlight TLR1 Rail Mounted Tactical LED Flashlight Unit Price: $99.51 Streamlight TLR1 HL Rail Mounted Tactical LED Flashlight Unit Price: $117.66 Nightstick Safety Light Flashlight Cone (red) Unit Price: $1.88 Peerless Handcuffs #700B OR EQUIVALENT Unit Price: $19.77 Peerless Leg Irons/15" Chain #703C OR EQUIVALENT Unit Price: $34.38 Peerless Leg Irons/15" Chain Oversized Model #705C OR EQUIVALENT Unit Price: $84.21 Glock 17 Gen 5-9mm Caliber with Ameriglo BOLD night sites, 4 magazines with 17 round capacity, 5.5 lb. trigger pull Unit Price: $445.50 Glock 19- Gen 5-9mm Caliber/with Ameriglo BOLD night sites, 4 magazines with 15 round capacity, Minutes of the Board of Commissioners – September 3, 2019, continued. 5.5 lb. trigger pull Unit Price: $445.50 Glock 26-Gen 5-9mm Caliber with Ameriglo BOLD night sites, 4 magazines with 10 round capacity, 5.5 lb. trigger pull Unit Price: $445.50 Mossberg 590A1 Black Synthetic Stock/ Bead Sights 9 Shot 20" barrel Item#51660 Unit Price: $468.59 Benelli M2 Tactical Shotgun-Per Specs Unit Price: $1,089.00 2019 Police Uniforms & Equipment Seminole Communications See Unit Prices See bid tab for individual item Dothan, AL on Bid Tab descriptions & Unit Prices. Sheets for Uniform Group 4 5.11 Individual Items Group Total $1,147.50 of Groups Uniform Group 5-Spiewak Group Total $1,095.00 Uniform Group 7-Badges Insignia Group Total $1,343.99 Individual Award Items: Clip-On Tie, LAPD/Navy Blue – Per Specs, 38056 Unit Price: $2.95 LawPro Velcro and Belt Clip Badge Holder (Oval) OR EQUIVALENT Unit Price: $8.00 Acme Whistle Silver or Gold OR EQUIVALENT Unit Price: $2.00 DPD Patch-Per sample/specs Unit Price: $1.40 Other Purchases: Network Switches, Juniper Carousel Industries $ 41,704.34 Networks Care Core & Exeter, RI Support for 3 Years: State of Alabama Contract:T634 Master Agreement: 999 T6344013357 Node Server with Nutanix Adapter, Pinnacle Networx $ 59,748.94 Support & Licensing Wetumpka, AL State of Alabama MA 999 19000000802 Parts as needed throughout Carquest Auto Parts $ 19,900.00 FY 2019 when lowest price Dothan, AL Engine Rebuild on Vehicle #8095, Coffman International $ 22,530.77 a Knuckleboom for Trash Pickup: Dothan, AL Only Dealer Purchase of Elgin Sweeper & Sansom Equipment Co., Inc. $ 5,000.00 Refuse Truck Parts Birmingham, AL Dealer for Elgin Purchase of Goodyear Pursuit Wilks A-One Tire Sales & Service $ 50,000.00 Tires State of Alabama Awarded Dothan, AL Contract T-106 Commissioner Crutchfield then moved for adoption of Resolution No. 2019-231, motion seconded by Commissioner Fleming. Commissioner Ferguson said he is abstaining out of abundance of caution. There being no further discussion, and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Kenward, and Crutchfield; “nay:” none; “abstained:” Ferguson. The motion was carried by the majority of six "yeas" to one “abstention.” Mayor Saliba introduced Resolution No. 2019-232 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Pat Leonard 74th Annual AWPCA Short Course and $ 665.00 Conference Orange Beach, AL Minutes of the Board of Commissioners – September 3, 2019, continued. Debbie Reed Seniors 2019 Masters Games of Alabama $ 657.00 Nalerence Davis Valley, AL Kelly Carter International Association of Amusement $ 1,963.00 Alena Jones Parks and Attractions 2019 Expo Orlando, FL Jinri Jiang Auburn Swim Meet (October 2019) $ 335.00 Auburn, AL Jinri Jiang Auburn Swim Meet (January 2020) $ 335.00 Auburn, AL Jinri Jiang MAC Swim Meet $ 335.00 Tallahassee, FL Jinri Jiang LSC Short Course Championships $ 680.00 Huntsville, AL Chris Phillips Certified Utility Safety Professionals (CUSP) $ 2,028.00 Training Event Foley, AL Commissioner Kirkland then moved for adoption of Resolution No. 2019-232, motion seconded by Commissioner Dorsey and unanimously carried. Mayor Saliba announced that the expiration of term dates for Michael Jackson and Precious Freemen as Members of the Dothan Housing Authority are changed to June 30, 2021 and June 30, 2020, respectively, to fulfill the request by the Department of Housing and Urban Development (HUD) in compliance with the State Code of Alabama that terms on the Board be staggered. There being no further business, Commissioner Ferguson moved that the meeting be adjourned, motion seconded by Commissioner Kirkland and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS