Emergency Management Commission Meeting

Emergency Management Commission Meeting Minutes A regular meeting of the City of Dripping Springs Emergency Management Commission was held Thursday, March 17, 2016, beginning at 5:00 PM at City Hall, 511 Mercer Street, Dripping Springs, Texas. I. CALL TO ORDER AND ROLL CALL COMMISSION: Bonnie Humphrey - Chair Shannon Burke Chuck Lemmond Gordon DeWitte Kay Allen Curt Marek Ron Hood Chrystal Wells Scott Collard Walt Krudop Mike Jones VACANT (1) STAFF: Michelle Fischer, City Administrator Commission Chair Bonnie Humphrey calls the meeting to order at 5:07pm. All present except Commissioner Ron Hood. II. EXECUTIVE SESSION The Commission has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). III. PRESENTATION OF CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit as necessary. We had one citizen in attendance; no comment. IV. BUSINESS Discussion and possible action to be taken regarding: A. Appointment of Commission Secretary - Commissioner Gordon DeWitt motions to appoint Chrystal Wells as Commission Secretary. Commissioner Walt Krudop seconds. VOTE: 10-0, motion passes. B. Discussion Regarding Commission 1. Introduction of Members – Each member gave a brief description of who they are, what they do, and why they are on the commission. No action taken. 2. Member Roles and Task Assignments – Each member discussed what their role should be from their experience, knowledge, and background. Operations – Scott, Walt Finance – Shannon, Chrystal Planning – Bonnie, Mike, Gordon Logistics – Chuck, Curt Information – Kay Allen Page 1 of 2  Tasks – • All commissioners should submit transcripts and certificates of existing training to Kay Allen. • Look at webEOC – Logistics • Commission needs to get copies of the county emergency management plan including annexes. We are trying to find a central repository for these documents – Planning • Studying/training for forms – Finance • All members should have some ICS training – ICS100, 200 & 700. We will have an ICS 300 & 400 class in the near future. 3. Subcommittee Assignments and Duties - None 4. Mapping of Commission Goals and Objectives – Commissioner Chair Bonnie Humphrey presented a preliminary draft of goals and objectives. C. Discussion Regarding the Approval of Ordinance 1910.21 Amending Provisions of the Emergency Management Commission to Add Activities - This was moved up on the agenda to B before talking about rules for relevance. We are preparing an addendum to the plan, which will need to be passed to City Council for approval. Addendum includes changing communication from City to County, Mike Jones. One position for citizen at large – there have been some applications. Kay, Bonnie, and Michelle will review separately. We discussed what we are going to do, how to get there, end result, and the need to develop one complete scenario. Commission used the draft of Bonnie’s org chart as a place to start. V. ANNOUNCEMENTS A. Regular City Council Meeting March 22, 2016 at 6:00pm B. Regular Emergency Management Commission Meeting, April 21, 2016 at 5:00pm C. Founders Day Festival Weekend, April 22nd - 24th, 2016 VI. ADJOURN – Commissioner Curt Marek motions to adjourn the meeting. Commissioner Mike Jones seconds. VOTE: 10-0, motion passes. Meeting adjourns at 6:45pm. Page 2 of 2