Emergency Management Commission Meeting

Emergency Management Commission Regular Meeting Minutes January 21, 2020 at 12:00 p.m. A Regular Meeting of the Emergency Management Commission of Dripping Springs, Texas was held Tuesday, January 21, 2020 beginning at 12:00 p.m., in the Council Chambers located at City Hall, 511 Mercer Street, Dripping Springs, Texas. I. CALL TO ORDER AND ROLL CALL Commission Members present were: Bonnie Humphrey, Chair Bill Little, Vice Chair Kay Allen Roman Baligad Scott Collard Dan O'Brien Curt Marek Dillon Polk Commission Members absent were: Gordon DeWitte Ron Hood Mike Jones Amy Roedl With a quorum of the Commission presented, Chair Humphrey called the meeting to order at 12:07 p.m. II. PLEDGE OF ALLEGIANCE Chair Humphrey led the Pledge of Allegiance to the Flag. III. PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Commission. It is the request of the Commission that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. Emergency Management Commission January 21, 2020 Regular Meeting Minutes Page 1 of 4  No one spoke during Presentation of Citizens. IV. MINUTES A. Discuss and consider approval of the November 19, 2019 and December 17, 2019 Emergency Management Regular Meeting minutes. A motion was made by Commissioner Collard to approve the November 19, 2019 and December 17, 2019 Emergency Management Regular Meeting minutes. Commissioner Polk seconded the motion which carried 8 to 0 unanimously. V. BUSINESS A. Discussion regarding STEAR (State of Texas Emergency Assistance Request) Program. Roman Baligad was appointed by TDEM to be the STEAR area lead for zip code 78620. VI. REPORTS AND STANDING ITEMS The following reports relate to the planning and administration of the City's Emergency Management Commission's Program. No Action to be Taken. A. Emergency Management Coordinator Report • Annexes C and D have been approved by TDEM • City Hall trying to hire GIS Analyst which will help with planning and reviewing the COOP and IT Plan for approval by City Council B. Operation Committee DSISD • Working on 3-year safety audit • Working on meeting requirements related to Senate Bill 11 ESD No. 1 • Still looking for new locations and related planning • Seeing fewer level zero periods since adding ½ unit to schedule • Looking at expanding another ½ unit during peak periods ESD No. 6 • Number of simultaneous calls increasing • Adding 1 to staff • Working on Captain and Lieutenant promotions • Two Lieutenants attending 2-week emergency management training in Maryland Emergency Management Commission January 21, 2020 Regular Meeting Minutes Page 2 of 4  C. Planning Committee 1. Plan Annexes Edits Reviewed Annex Plans I, K and L for edits. D. Logistics Committee The Commission discussed concerns regarding MOUs and MAUs related to materials and manpower that the contracts cover. 1. Generator Subcommittee The Commission discussed the following: • Fuel availability and storage • Contract execution and installation date • Need to purchase a trickle charger • Need to generate SOP, training and testing schedule 2. VOAD Subcommittee – Noting to report E. Finance Committee • State revamping program, training on hold and will most likely need to start over • City hired new A/R clerk F. Public Relations & Training Committee • Training on hold and awaiting list of trainees as things are evolving with City staff and local VOAD information • Will participate/observe Kyle EOC exercise • Need to establish a better procedure for unified command so each group can train internally VII. UPCOMING MEETINGS A. Emergency Management Commission Meetings February 18, 2020 at 12:00 p.m. March 17, 2020 at 12:00 p.m. April 21, 2020 at 12:00 p.m. B. City Council & Board of Adjustment Meetings January 21, 2020 at 6:00 p.m. February 11, 2020 at 6:00 p.m. (6:00 Workshop / 6:30 Regular Meeting) February 18, 2020 at 6:00 p.m. Emergency Management Commission January 21, 2020 Regular Meeting Minutes Page 3 of 4 VIII. ADJOURN A motion was made by Commissioner Marek to adjourn the meeting. Commission Polk seconded the motion which carried unanimously 8 to 0. This regular meeting adjourned at 1:37 p.m. Emergency Management Commission January 21, 2020 Regular Meeting Minutes Page 4 of 4