Emergency Management Commission Meeting

Emergency Management Commission Regular Meeting Minutes April 21, 2020 at 12:00 p.m. A Regular Meeting of the Emergency Management Commission of Dripping Springs, Texas was held Tuesday, April 21, 2020 beginning at 12:00 p.m., in the Council Chambers located at City Hall, 511 Mercer Street, Dripping Springs, Texas. I. VIDEOCONFERENCE This meeting will be held via videoconference and the public is encouraged and welcome to participate. Public comment may be given during the videoconference by joining the meeting using the information below. Public comment for this meeting may also be submitted to the City Secretary at acunningham@cityofdrippingsprings.com no later than 11:00 a.m., Tuesday, April 21, 2020. The Emergency Management Commission respectfully requests that all microphones and webcams be disabled unless you are a member of the Commission. City staff, consultants and presenters please enable your microphone and webcam when presenting to the Commission. Join Zoom Meeting https://zoom.us/j/92401672360?pwd=azlYK3pPaWphdzNMQml3NU9jWGdFUT09 Meeting ID: 924 0167 2360 Password: 657861 One tap mobile +13462487799,,92401672360#,,#,657861# US (Houston) +16699009128,,92401672360#,,#,657861# US (San Jose) Dial by your location +1 346 248 7799 US (Houston) +1 669 900 9128 US (San Jose) +1 253 215 8782 US +1 301 715 8592 US +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) 877 853 5257 US Toll-free 888 475 4499 US Toll-free Meeting ID: 924 0167 2360 Password: 657861 Find your local number: https://zoom.us/u/aeqDEUA3tR Join by Skype for Business https://zoom.us/skype/92401672360 Emergency Management Commission April 21, 2020 Regular Meeting Minutes Page 1 of 4 II. CALL TO ORDER AND ROLL CALL Commission Members present were: Bonnie Humphrey, Chair Bill Little, Vice Chair Kay Allen Roman Baligad Scott Collard Gordon DeWitte Dan O'Brien Dillon Polk Commission Members absent were: Ron Hood Mike Jones Curt Marek With a quorum of the Commission present, Chair Humphrey called the meeting to order at 12:07 p.m. III. PLEDGE OF ALLEGIANCE Chair Humphrey led the Pledge of Allegiance to the Flag. IV. PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Commission. It is the request of the Commission that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. No one spoke during Presentation of Citizens. V. BUSINESS A. Discuss and consider approval of the Emergency Management Commission Fiscal Year 2021 Budget recommendation. A motion was made by Commissioner Collard to approve the Emergency Management Commission Fiscal Year 2021 Budget recommendation with an addition of a HAM Antennae at cost of $830.00 for a total Mast for Amateur (HAM) Radio request of $1130.00. Commissioner Allen seconded the motion which carried unanimously 8 to 0. Emergency Management Commission April 21, 2020 Regular Meeting Minutes Page 2 of 4 VI. COMMITTEE REPORTS The following reports relate to the planning and administration of the City's Emergency Management Commission's Program. No Action to be taken. A. Emergency Management Report Emergency Management Coordinator, Roman Baligad Drippings Springs Ranch Park • Varnell Electric has access to DSRP and is working on the electrical, Commissioner Polk is involved COVID-19 • City is working with the Hays County Recovery team • City received 55-gallon drum of hand sanitizer for first responders and city hall employees; and, face masks which can also be distributed if anyone needs those • City is exploring more testing options for the community B. Operation Committee ESD No. 6 • Fire station in Belterra has broken ground • Tender apparatus will be delivered at the end of the week • Call volume is normal • COVID-19 Report o Several tests have been completed with one in quarantine o 3 responders have left duty due to illness and fever and have gone through decon each time o PPE is in good supply and trying to limit burn rate o EMS is working smoothly and changing inspection approach o Ready crews are being maintained in case main crew is exposed ESD No. 1 • Call volume has increased, and the system was able to hand the increase • Performing EMT maintenance • COVID-19 Report o Conducting testing this weekend o Positive rate higher in Kyle and crews are being utilized countywide o Ordered Clorox 360 machine for disinfecting trucks o Receiving donations of hand sanitizer and meals for first responders o PPE is good for about 30 more days and Chief Smith is aware C. Planning Committee No updates regarding Planning Committee. D. Logistics Committee Emergency Management Commission April 21, 2020 Regular Meeting Minutes Page 3 of 4  1. Generator Subcommittee 2. VOAD Subcommittee No updates regarding Logistics Committee. Commissioner Roedl will be returning next meeting with VOAD report. E. Finance Committee • Training is still on hold • City Finance is tracking COVID-19 hours and expenses • City is attending FEMA calls regarding COVID-19 F. Public Relations & Training Committee • WebEOC is installed including training scenarios and incident management • City has added webpage postings regarding COVID-19 including a dedicated informational page VII. UPCOMING MEETINGS A. Emergency Management Commission Meetings May 19, 2020 at 12:00 p.m. June 16, 2020 at 12:00 p.m. July 21, 2020 at 12:00 p.m. B. City Council & Board of Adjustment Meetings April 21, 2020 at 6:00 p.m. May 12, 2020 at 6:00 p.m. (6:00 Workshop / 6:30 Regular Meeting) May 19, 2020 at 6:00 p.m. VIII. ADJOURN A motion was made by Commissioner O’Brien to adjourn the meeting. Commissioner Collard seconded the motion which carried unanimously 8 to 0. This regular meeting adjourned at 12:49 p.m. Emergency Management Commission April 21, 2020 Regular Meeting Minutes Page 4 of 4