Farmers Market Committee Meeting

City of Dripping Springs Farmers Market Association Board Meeting Agenda Tuesday, August 9, 2016 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Gouri Johannsen - Chair Marianne Simmons Aimee Mick Diana Black Teresa Strube Charissa Giles Claudia Oney Gary Gilstrap Market Managers: Laurel Robertson The Regular Meeting of the City of Dripping Springs Farmers Market Association Board was called to order at 10:15 AM, Tuesday August 9, 2016 by Marianne Simmons. Roll call was taken and members present included, Gouri Johannsen - Chair, Marianne Simmons, Diana Black, Claudia Oney, Teresa Strube and Aimee Mick serving as secretary. Gary Gilstrap and Charissa Giles were absent. II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. – There were no presentations by citizens. III. MINUTES A. Approval of Regular Meeting Minutes, July 12, 2016 – A motion was made by Marianne Simmons and seconded by Diana Black to approve the Regular meeting minutes from July 12, 2016. VOTE: 6-0 in favor, motion passes. IV. REPORTS A. Farmers Market Manager's Monthly Report Report from the Market Manager to the Board regarding Farmers Market activities. – Laurel will create two reports: one for City Council with required information, and one for the Farmers Market Board with additional helpful information. B. Fiscal Year 2016 Budget Revenues and Expenses Monthly Report – The revenues and expenses budget document will be reviewed by Gouri Johannsen and discussed with Gina Gillis, City Treasurer. For clarification, a recommendation will be made to separate the Tomato Round-Up revenue and expenses. V. MARKET EVENTS PLANNING AND UPDATES Discussion and possible action regarding: A. Farmers Market Activities and Editorial Calendar – Flyers are being distributed around town. B. Report on the 2016 Tomato Round-Up – No action taken. C. National Farmers Market Week August 7th - 13th, 2016 – No action taken. VI. MARKETING AND PUBLIC RELATIONS SUBCOMMITTEE Discussion and possible action regarding: A. Marketing and Public Relations Committee Report – Marianne reported ten signs will go up around town tomorrow (8/10/16). We are continuing to share take home tips with vendors who are interested. Events: August 17th – Treats for Tots, August 31st – Vegetable Grilling Tips, and September 14th – Pioneer Day. Page 1 of 2  B. Review of Proposals for Homeowners Association Newsletter and e-blast Advertising – We have purchased space in the Belterra Newsletter to run in the next issue. C. City Support of Market Social Media Needs – No action taken. D. Farmers Market Vendor Survey Update – There were 15 responses to the survey. The marketing committee will review the responses and make possible recommendations for change based on the survey results. E. Farmers Market Website Changes and Updates – Marianne Simmons, Teresa Strube, Gouri Johannsen and Laurel Robertson will review the city Communications Coordinator job, schedule a meeting with Michelle Fischer and Bonnie Gonzalez to review the functions, bring the website up to date , and determine how future information will be transferred from the Farmers Market Association Board to the Communications Coordinator. VII. SPONSORSHIPS SUBCOMMITTEE Discussion and possible action regarding: A. Sponsorships Subcommittee Report – The sponsorship application is still not up on the website. The sponsorship committee will work to target sponsors. VIII. RULES AND REGULATIONS SUBCOMMITTEE Discussion and possible action regarding: A. Allowances for Vendors of Unique Foods – No action taken. B. Animal Adoption Service Organizations – No action taken. C. Rules About Co-Packing and Brokering Vendors – No action taken. D. Gathering Sales Data for Grants – No action taken. E. Rules Regarding Smoking, Parking and Trash, and Open Carry – No action taken. F. Rules About Customers Bringing Goods to Barter with Vendors – This item will be discussed at the September Board meeting. No action taken. IX. OTHER BUSINESS Discussion and possible action regarding: A. New Vendor Applications 1. Big Brazos Sustainable Farm – No action taken. 2. Lavender Lane Farms – No action taken. B. Annual Appointment of Farmers Market Association Board Vice Chair and Secretary – This item will be discussed at the September meeting. No action taken. C. Farmers Market Association Board Subcommittee Assignments - This item will be discussed at the September meeting. No action taken. X. ANNOUNCEMENTS A. Regular City Council Meeting, August 9, 2016 at 7:00pm B. Regular Parks and Recreation Commission Meeting, September 12, 2016 at 6:00pm C. Regular Farmers Market Association Board Meeting, September 13, 2016 at 10:00am XI. ADJOURN – A motion was made by Teresa Strube and seconded by Claudia Oney to adjourn the meeting at 12:20pm. Vote: 6-0 in favor, motion passes. Page 2 of 2