Farmers Market Committee Meeting

City of Dripping Springs Farmers Market Association Board Meeting Agenda Thursday, October 19, 2017 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Gouri Johannsen - Chair Claudia Oney Lori Broughton Marianne Simmons - Vice Chair Charissa Giles Vacant Teresa Strube - Secretary Vacant Market Manager: Laurel Robertson Chair Gouri Johannsen called the meeting to order at 10:15 and conducted roll call. Lori was absent. Board members present: Gouri Johannsen, Marianne Simmons, Charissa Giles, Claudia Oney, and Teresa Strube. II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. No speakers were present. III. MINUTES Discuss and consider approval of: A. Minutes of the regular meeting of the Farmers Market Board on September 19, 2017 Minutes from September 19, 2017 meeting were reviewed; Marianne moved to approve minutes; Claudia seconded; VOTE: all in favor, motion passed. IV. REPORTS A. Farmers Market Manager's Monthly Report - Laurel Robertson Manager’s report was reviewed. B. Fiscal Year 2017 Income Statement Monthly Report Income Statement was reviewed; discussion about need for end-of-year numbers on report. Gouri will ask for data. V. MARKETING AND PUBLIC RELATIONS Discussion and possible action regarding: A. Marketing and Public Relations Committee Report - Marianne Simmons Marianne reviewed marketing committee activities and decisions. Marianne reported on her presentation to Caliterra HOA members. Gouri Marianne presented idea of providing “thank-you gift” to City, Chamber and Visitors Bureau employees and volunteers. Costs and values were discussed. Gouri Marianne motioned for project to move forward; Claudia Gouri seconded; VOTE: all in favor, motion passed. B. Marketing and Advertising Expense - Marianne Simmons Marianne introduced outreach ideas to better elevate market presence. Discussion re making soup for Empty Bowl; Charissa participating. Laurel will make flyers that will be available to attendees at minimal cost. C. Marketing Website Updates - Laurel Robertson Discussion re Facebook, City regulations, sharing, developing presence on Instagram, coordinating with DeNae on logistics of posting pics. VI. MARKET VENUE Discussion and possible action regarding: A. Update on the Complaints/Incident Form - Marianne Simmons, Laurel Robertson Incident form accepted with noted changes, will then be sent to Michelle for acceptance. B. Storage Bin at Triangle update - Laurel Robertson, Gouri Johannsen Discussion re storage bin, design, location. Search continues for the right container and location. VII. SPONSORSHIPS SUBCOMMITTEE Discussion and possible action regarding: A. Sponsorship Activity Charissa reported on interested sponsor for market and Tomato Roundup. B. Sponsorship Appreciation Sign at Market Marianne reported on sponsorship appreciation and future events signs. VIII. RULES AND REGULATIONS SUBCOMMITTEE Discussion and possible action regarding: A. Dripping Springs Farmers Market Rules and Regulations Revisions Update - Gouri Johannsen, Lori Broughton Gouri reported on meeting w/Lori. Discussed strategy for simplifying 20+ page document and considering the shorter document the standard to provide vendors, with the longer document considered an optional source of details; goal is to complete revision by February, 2018. IX. OTHER BUSINESS Consideration and possible action regarding: A. New Vendor Applications 1. The Drip Nurse Discussed and evaluated new vendor. Teresa moved to accept Drip Nurse without food items listed on application; Claudia seconded; VOTE: motion passed with one negative vote. Claudia left at noon. B. Vendor Inspection Process and Progress - Laurel Robertson Discussion re inspections/timeliness/responsibility of board members to perform. Members selected vendors to inspect. Discussion re Laurel performing inspections and how that could work. Tabled. Marianne and Teresa to meet and make recommendations. C. Solicitation at Market by Non-Vendors - Laurel Robertson Discussion re solicitation; reviewed membership requirement and parameters for selling and/or soliciting business. D. Increasing Vendor Retention - Laurel Robertson Discussion; tabled. X. ANNOUNCEMENTS A. Regular City Council Meeting November 14, 2017, 5:30 PM Workshop/6:30 PM Regular Session Regular City Council Meeting November 21, 2017, 6:00 PM B. Farmer's Market Board Meeting November 16, 2017, at 10:00 AM XI. ADJOURN Teresa moved to adjourn at 12:40; Marianne seconded; VOTE: all in favor, motion passed. All agenda items listed above are eligible for discussion and action unless otherwise specifically noted. Notice is posted in accordance with Chapter 551, Government Code, Vernon’s Texas Codes, Annotated. I certify that the above notice of meeting was posted at City of Dripping Springs City Hall and website, www.cityofdrippingsprings.com on the 11th day of October 2017, at 1:00 p.m. City Secretary This facility is wheelchair accessible. Accessible parking spaces are available. Requests for auxiliary aids and services must be made 48 hours prior to this meeting by calling (512) 858-4725.