Farmers Market Committee Meeting

Dated Incorrectly Should be May 17, 2018 City of Dripping Springs Farmers Market Association Board Meeting Minutes Thursday, May 15, 2018 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Gouri Johannsen - Chair Claudia Oney Lori Broughton Marianne Simmons - Vice Chair Charissa Giles Vacant Teresa Strube - Secretary Sara Gates Market Manager - Laurel Robertson Parks Director - Mariana Espinosa Chair Gouri Johannsen called the meeting to order at 10:06 and conducted roll call. Charissa Giles was absent. Board members present: Gouri Johannsen, Marianne Simmons, Claudia Oney, Lori Broughton, Sara Gates and Teresa Strube. Laurel Robertson and Mariana Espinosa were also present. Visitors Lloyd Lee and David Henry sat in on meeting. II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. Representatives of Native gave presentation to flesh out application for membership of the market. III. REPORTS A. Parks and Community Services Report Reviewed report. Tomato Time flyers passed around for distribution. Discussion re current activities. B. Farmers Market Manager's Monthly Report - Laurel Robertson Reviewed report. C. Fiscal Year 2018 Income Statement Monthly Report for month ending February 2018. Tabled. IV. MARKETING AND PUBLIC RELATIONS Discussion and possible action regarding: A. Marketing and Public Relations Committee Report - Marianne Simmons 1. Tomato Roundup Report - Laurel Robertson Discussion re: changing event to series of events at Market, and calling it “Tomato Time!”. Subcommittee forming to handle this event. 2. Manager’s Vest update - Laurel Robertson Vest provides essential visibility for all when looking for Laurel.  3. Carrot Sculpture update - Mariana Sculpture needs a bit more work before introducing to Market 4. NHCFR Calendar Project Marianne moved to provide $100 for calendar ad w/photo, Claudia seconded, VOTE: all in favor, motion passed. 5. Farm Credit Grant Picture and Press Release Receipt of $1000 check and presentation duly noted. Laurel will send writeup to Mariana for press release. 6. Founders Day Participation Report Marianne and Laurel provided Farmers Market presence at Founders Day 7. Marianne presented update on HC Sun and Outlook Outside ads B. FMC Farmers Market Metrics Update - Lori Broughton Discussion re: program of metrics collection, organization and assessment. Lori reported her research on the FMC’s Farmers Market Metrics platform. Gouri volunteered to participate in a subcommittee effort to create a program of metrics collection useful for DSFM. Lori and Sara will join subcommitee. C. Social Media Update - Instagram Lori moved to utilize account w/Instagram; Marianne seconded, VOTE: all in favor, motion passed. Further discussion tabled until Bonnie returns from leave. V. MARKET VENUE Discussion and possible action regarding: A. TIRZ Board Meeting Report - Lori Broughton Lori reported on TIRZ meeting re latest activity on town center planning B. Discussion regarding partial rained-out market booth fees Manager reported on decision to charge/waive booth fees for market when lightning starts. Gouri moved to waive booth fees for 4-25 market; Sara seconded; VOTE: all in favor, motion passed. Marianne left mtg at 11:30. VI. SPONSORSHIPS AND GRANTS SUBCOMMITTEE Discussion and possible action regarding: A. Sponsorship Activity Tabled B. Grants Activity Capital Farm Credit $1000 grant approval noted VII. RULES AND REGULATIONS SUBCOMMITTEE Discussion and possible action regarding:  A. Rules and Regulation Activity Tabled VIII. OTHER BUSINESS Consideration and possible action regarding: A. New Vendor Applications - Laurel Robertson Reviewed issues re vendor applications B. Vendor List form Inspection Scheduling - Laurel Robertson Reviewed vendor list for inspections C. Market Manager duties and hours - Gouri Johannsen Discussion and options re: Manager’s hours and pay; topic needs further discussion. D. Discussion regarding FY 2018-2019 Budget Requests Lori motioned that Gouri prepare FY 2019 budget based on discussion, and submit it to City; Sara seconded; VOTE: all in favor, motion passed. X. ANNOUNCEMENTS A. Regular City Council Meeting, June 12, 2018, 5:30 pm B. Regular City Council Meeting, June 19, 2018, 6:00 pm C. Regular Farmers Market Board Meeting, 10:00 pm X. ADJOURN Gouri motioned to adjourn; Sara seconded; VOTE: all in favor, motion passed. All agenda items listed above are eligible for discussion and action unless otherwise specifically noted. Notice is posted in accordance with Chapter 551, Government Code, Vernon’s Texas Codes, Annotated. I certify that the above notice of meeting was posted at City of Dripping Springs City Hall and website, www.cityofdripping- springs.com on the 11th day of October 2017, at 1:00 p.m. ____________________________________________ City Secretary This facility is wheelchair accessible. Accessible parking spaces are available. Requests for auxiliary aids and services must be made 48 hours prior to this meeting by calling (512) 858-4725.