Farmers Market Committee Meeting

City of Dripping Springs Farmers Market Association Board Meeting Minutes Thursday, August 23, 2018 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Gouri Johannsen - Chair Claudia Oney Vacant Marianne Simmons - Vice Chair Sara Gates Vacant Teresa Strube - Secretary Kyle Koen CITY STAFF: Market Manager - Laurel Robertson Parks Director - Mariana Espinosa Chair Gouri Johannsen called the meeting to order at 10:02 and conducted roll call. Board members present: Gouri Johannsen, Marianne Simmons, Claudia Oney, Sara Gates, Kyle Koen, and Teresa Strube. Laurel Robertson and Mariana Espinosa were also present. II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. No guests present. III. MINUTES Approval of the Minutes of the Meeting dated 7-19-18: Marianne moved to approve minutes w/change to V. D., specifically that she would research new market banners; Sara seconded; VOTE: all in favor, motion passed. IV. REPORTS A. Parks and Community Services Report - Mariana Espinosa Reviewed report. B. Farmers Market Manager's Monthly Report - Laurel Robertson Reviewed report. C. Fiscal Year 2018 Income Statement Monthly Report for month ending June and July 2018. Discussed report, noting data is inaccurate. Gouri will schedule mtg w/Gina to review data and find resolution to missing and inaccurate numbers. V. MARKETING AND PUBLIC RELATIONS Discussion and possible action regarding:  A. Market Metrics - Preliminary Plan - Sara Gates & Gouri Johannsen Metrics Project Report Sara reported finding one focus group to market to, adults interested in the market. Discussion followed about ways to measure and/or survey new and potential customers. Gouri has been working with National Coalition of FMs on this effort. Gouri and Sara will hone in on plan for polling and surveying people, with an October target date for starting data collection. B. Social Media Update - Instagram, FB Market Event - Mariana Espinoza Discussion re FB and Instagram accounts and pages. Laurel will compile data re: accounts data, and pass it on to Bonnie. Mariana will inform Michelle re: FB pages organization. Email from Kyle Koen re: Instagram Analytics Kyle explained data and how to use it; discussed straightening out DSFM FB page situation. VI. MARKET VENUE Discussion and possible action regarding: A. TIRZ Board Meeting Report No FM rep at last TIRZ meeting; Marianne and Gouri will try to attend when informed of mtg. B. Carrot Sculpture update - Laurel Laurel will ask Jerry Rivers to bring the carrot sculpture back, so it can be used as a mobile decoration rather than a permanent fixture. C. Banner Order Update - Laurel Laurel reported on replacing both banners, discussed Triangle and other locations for them, and she will report back next meeting. VII. SPONSORSHIPS AND GRANTS SUBCOMMITTEE Discussion and possible action regarding: A. Sponsorship Activity Gouri combined all sponsorship forms into one. Discussion about form, sponsorship amount changes. Sara motioned that these changes move forward, Kyle seconded; VOTE, all in favor, motion passed. B. Grants Activity Tabled, no activity. VIII. RULES AND REGULATIONS SUBCOMMITTEE Discussion and possible action regarding: A. Rules and Regulations Activity Tabled, no activity. IX. OTHER BUSINESS  Consideration and possible action regarding: A. New Vendor Applications - Laurel Robertson 1. Circle D Quilting application Discussed application; Marianne motioned to accept vendor, Claudia seconded; VOTE, all in favor, motion passed. B. Vendor List for Inspection Scheduling - Laurel Robertson Discussion re inspections that need to be done asap. Board members chose vendors to inspect. C. Board Appointments - Gouri Johannsen Discussion re Marketing committee and Board vacancies Two vacancies, discussion re whether to fill or leave vacant; will need further discussion. X. ANNOUNCEMENTS A. August 21, 2018 - Regular City Council Meeting, 6:00 pm B. September 11, 2018 - Regular City Council Meeting, 5:30 pm Workshop, 6:30 pm regular session C. September 20, 2018 - Regular Farmers Market Board Meeting, 10:00 am XI. ADJOURN Gouri motioned to adjourn at 12:15; Sara seconded; VOTE: all in favor, motion passed. All agenda items listed above are eligible for discussion and action unless otherwise specifically noted. Notice is posted in accordance with Chapter 551, Government Code, Vernon’s Texas Codes, Annotated. I certify that the above notice of meeting was posted at City of Dripping Springs City Hall and website, www.cityofdripping- springs.com on the 11th day of October 2017, at 1:00 p.m. ____________________________________________ City Secretary This facility is wheelchair accessible. Accessible parking spaces are available. Requests for auxiliary aids and services must be made 48 hours prior to this meeting by calling (512) 858-4725.