Farmers Market Committee Meeting

City of Dripping Springs Farmers Market Association Board Meeting Minutes Thursday, September 27, 2018 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Gouri Johannsen - Chair Claudia Oney Vacant Marianne Simmons - Vice Chair Sara Gates Vacant Teresa Strube - Secretary Kyle Koen CITY STAFF: Market Manager - Laurel Robertson Parks Director - Mariana Espinosa Chair Gouri Johannsen called the meeting to order at 10:05 and conducted roll call. Board members present: Gouri Johannsen, Sara Gates, Kyle Koen, Claudia Oney and Teresa Strube. Laurel Robertson was also present. II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. No guests present. III. MINUTES Approval of the Minutes of the Meeting dated 8-16-18: Gouri moved to approve minutes with a few changes; Claudia seconded; VOTE: all in favor, motion passed. IV. REPORTS A. Parks and Community Services Report - Mariana Espinosa Reviewed report. B. Farmers Market Manager's Monthly Report - Laurel Robertson Reviewed report. C. Fiscal Year 2018 Income Statement Monthly Report for months ending August 2018. Reviewed report. Discussed accuracy and revising categories. V. MARKETING AND PUBLIC RELATIONS Discussion and possible action regarding: A. Market Metrics - Preliminary Plan - Sara Gates & Gouri Johannsen  Metrics Project Report Gouri reported on progress preparing for upcoming survey 4 weeks in October. Presented form for soliciting high schoolers as volunteers, market survey format online and worked on iPads. Gouri will send link to everyone with the request that we take surveys by October 7. B. Social Media Update - Instagram, FB Market Event - Mariana Espinoza No activity. C. Booth at Hill Country Living Festival - Marianne Simmons Gouri motioned that we participate in a booth shared by Parks Dept; Sara seconded; VOTE: all in favor, motion passed. Gouri will further investigate with Mariana. D. Outlook Advertising Update - Laurel Robertson Laurel will write article for November issue. Board will review benefit of this marketing effort in 2019. E. Update on Purchasing New Banners - Laurel Robertson Laurel reported banners are ready except for adding seal regarding American Farmland Trust award for Best Market west of the Mississippi. Laurel will order. VI. MARKET VENUE Discussion and possible action regarding: A. TIRZ Board Meeting Report Laurel reported on a TIRZ committee meeting in which they received a wrap up of the market’s desire for specific space close to the City Center. B. NHCFR Calendar Sales - Laurel Robertson Laurel updated on vendor’s booth situation and choice to choose booth fee, etc. Sara motioned to waive fees for app and booth; Kyle seconded; VOTE: all in favor, motion passed. C. 2018 Holiday Market - Laurel Laurel reviewed process for accepting vendors for holiday markets. All procedures will remain the same as last year. D. Headwaters Farmers Market - Laurel Laurel and Teresa visited the Headwaters Saturday market and talked with market manager and other staff. Discussion re sustainability of these neighborhood markets. VII. SPONSORSHIPS AND GRANTS SUBCOMMITTEE Discussion and possible action regarding: A. Sponsorship Activity Discussion re Gouri’s rough draft of tri-fold brochure for potential sponsors. Meeting attendees will peruse, research, and give Gouri feedback by October 4. B. Grants Activity  No activity. VIII. RULES AND REGULATIONS SUBCOMMITTEE No activity A. Rules and Regulations Activity No activity. IX. OTHER BUSINESS Consideration and possible action regarding: A. New Vendor Applications - Laurel Robertson 1. Sharp Fitness Laurel will ask them to be a sponsor. 2. Cosmic Cowboy Claudia motioned to approve as vendor pending Laurel’s receipt of labels; Gouri seconded; VOTE, all in favor, motion passed. B. Vendor Inspections - Laurel Robertson No activity. C. Market Manager Pay and Hours Discussion re different scenarios of hours and pay rate D. Board Appointments - Gouri Johannsen No activity. X. ANNOUNCEMENTS A. October 9, 2018 - Regular City Council Meeting, 5:30 pm Workshop; 6:30 pm regular session B. October 16, 2018 - Regular City Council Meeting, 6:00 pm C. October , 2018 - Regular Farmers Market Board Meeting, 10:00 am XI. ADJOURN Claudia motioned to adjourn at 1:00; Kyle seconded; VOTE: all in favor, motion passed. All agenda items listed above are eligible for discussion and action unless otherwise specifically noted. Notice is posted in accordance with Chapter 551, Government Code, Vernon’s Texas Codes, Annotated. I certify that the above notice of meeting was posted at City of Dripping Springs City Hall and website, www.cityofdripping- springs.com on the 11th day of October 2017, at 1:00 p.m. ____________________________________________ City Secretary This facility is wheelchair accessible. Accessible parking spaces are available. Requests for auxiliary aids and services must be made 48 hours prior to this meeting by calling (512) 858-4725.