Farmers Market Committee Meeting

Farmers Market Association Board Regular Meeting Minutes December 19, 2019 at 10:00 a.m. A Regular Meeting of the Farmers Market Association Board was held Thursday, December 19, 2019 beginning at 10:00 a.m. in City Hall Conference Room No. 1 located at 511 Mercer Street, Dripping Springs, Texas. I. CALL TO ORDER AND ROLL CALL Board Members present were: Gouri Johannsen, Chair Marianne Simmons, Vice Chair Teresa Strube, Secretary Nikki Dahlin Claudia Oney Board Members absent were: Kyle Koen David Vincent City Staff/Appointed Officials present were: Kelly Schmidt, Parks & Community Services Director (arrived at 11:00 a.m.) Laurel Robertson, Farmers Market Manager Lynne Dickinson, DSRP Event Center Manager (left meeting at 10:49 a.m.) With a quorum of the Board present, Chair Johannsen called the meeting to order at 10:07 p.m. II. PRESENTATION OF CITIZENS A member of the public who desires to address the Board regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Board’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Board. It is the request of the Board that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. No one spoke during Presentation of Citizens. III. MINUTES 1 of 4  A. Discuss and consider approval of the November 21, 2019 Farmers Market Association Board Regular Meeting Minutes. A motion was made by Vice Chair Simmons to approve the November 21, 2019 Farmers Market Association Board Regular Meeting Minutes with the following corrections: • Correct spelling of Kathy’s last name to McElveen; • Record Laurel Robertson and Kelly Schmidt as absent from meeting. Teresa Strube seconded the motion which carried unanimously 5 to 0. IV. REPORTS A. Parks & Community Services Monthly Report Report is on file and available for review by request. B. Farmers Market Manager Monthly Report Report is on file and available for review by request. C. Farmers Market November 2019 Income Statement Report is on file and available for review by request. D. TIRZ Board Meeting Report Via unanimous consent, this item was tabled. V. MARKETING & PUBLIC RELATIONS A. Discuss and consider approval of a Formal Quarterly and Annual Marketing Plan for the Dripping Springs Farmers Market. The Board discussed the marketing plan. Kelly Schmidt suggested creating an activity plan to be circulated around town and at the Farmers Market, such as a “Guide of Activities for Dripping Springs”, starting with Spring/Summer. New signs and banners will be necessary and will require immediate action for their creation. Vice Chair Simmons presented ideas for marketing vendor products, including demos once a month, and suggested collaboration with Extension Service and Hays County Master Gardeners. Kelly Schmidt also suggested a “Nutrition Hunt” for kids and presented the City’s “It’s Time Texas” program for 2020 and requested input form the Board regarding the Activities Guide. VI. MARKET VENUE A. Update and discussion regarding Farmers Market Vendor Inspections. Farmers Market Association Board December 19, 2019 Regular Meeting Minutes Page 2 of 4  The Board discussed Vendor Inspection. B. Discuss and consider recommendation regarding Banners and Signage for the Dripping Springs Farmers Market located at Veterans Memorial Park. Via unanimous consent, this item was tabled. C. Discuss and consider approval of a Proposal to relocate the Farmer's Market venue from "The Triangle" to the Dripping Springs Ranch Park vendor bays for the months of January 2020 and February 2020. A motion was made by Chair Johannsen to relocate the Farmer's Market venue from "The Triangle" to the Dripping Springs Ranch Park vendor bays for from January 29, 2020 through March 25, 2020. Board Member Oney seconded the motion which carried unanimously 5 to 0. The Board directed staff to inform the public and vendors of the Farmers Market venue change. VII. OTHER BUSINESS A. Discuss and consider recommendation regarding Amendments to City of Dripping Springs Code of Ordinances Chapter 6: Business Regulations, Article 6.05: Farmers Market Association. The Board reviewed and revised the draft ordinance on file and directed staff to submit the draft to the City Attorney for review. No action as taken on this item. B. Discuss and consider recommendation regarding the Farmers Market Manager Position. Via unanimous consent, this item was tabled. VIII. UPCOMING MEETINGS A. Farmers Market Association Board Meetings January 16, 2020 at 10:00 a.m. February 20, 2020 at 10:00 a.m. March 26, 2020 at 10:00 a.m. B. City Council & Board of Adjustment Meetings January 14, 2020 at 6:00 p.m. (6:00 Workshop / 6:30 Regular Meeting) January 21, 2020 at 6:00 p.m. February 11, 2020 at 6:00 p.m. (6:00 Workshop / 6:30 Regular Meeting) February 18, 2020 at 6:00 p.m. Farmers Market Association Board December 19, 2019 Regular Meeting Minutes Page 3 of 4 IX. ADJOURN A motion was made by Vice Chair Simmons to adjourn the meeting. Board Member Dahlin seconded the motion which carried unanimously 5 to 0. This regular meeting adjourned at 12:30 p.m. Farmers Market Association Board December 19, 2019 Regular Meeting Minutes Page 4 of 4