Founders Day Commission Meeting

City of Dripping Springs Founder’s Day Commission Monthly Meeting February 23, 2015 Attending: Brenda Medcalf, Evan Taddia, Chris Nuccio, Stephanie Holtzendorf, Sharon Goss, Mike Monaghan, Ted Lehr, Trent Edwards, Brad Thomas, Chris Nuccio, Steve Fournier Absent: Karl Seelback, Paul Sanchez I. Call to Order: 6:43 pm by Brenda Medcalf II. Presentation of Citizens None. Minutes: Minutes of the February 9th meeting will be submitted next meeting. III. Business A. Founders Day Festival Facilities Use Agreement Between the City of Dripping Springs, Dripping Springs Lions Club and Dripping Springs Independent School District.  Contract was reviewed by commissioners. Brad made a motion to accept the contract as submitted. Evan seconded. Contract accepted. B. 2015 Founders Day Contracts 1. Dripping Springs Cook Off Club  Contract was reviewed by commissioners. Brad made a motion to accept the contract as submitted. Evan seconded. Contract accepted. 2. Dripping Springs Lions Club for the Mighty Thomas Carnival Contract was reviewed by commissioners. Wayne with the Lions Club has not given approval for the contract. C. Sound System Bid for Putting Wireless Speakers Throughout the Founders Day Event Area for Parade and Announcements  Contract was reviewed by commissioners. Perfect Day Productions Company is local.  Evan made a motion to accept the contract as submitted. Steve seconded. Contract accepted. D. Advertising Proposal from Sun Radio/KDRP for Founders Day 2015  Proposal was reviewed by commissioners. All feel that at this time we do not need advertising. Steve made a motion to decline the proposal. Chris seconded. Proposal declined.  Only sponsors are allowed to have banners in the event area. Sun Radio/KDRP may have banners displayed if they would like to become a sponsor. Standing Committee Reports A. Site Plan  First Aid station will be located at Bluff next to EMS.  Will need to rent light plants. B. Food  No Report. 1 Founders Day – Monthly Meeting 02/23/2015 C. Entertainment  No Report. D. Arts & Crafts  Applications are continuing to come in and spaces are still available. E. Business Booths  No Report. F. Parade  Some applications have been received. G. Publicity  First press release went out last week. Another is scheduled to go out soon and DaNae would like to include the entertainment line up. H. Sponsorship/Underwriting  $8250 received to date. $30,000 needed. I. Sanitation  No Report J. Security  Security meeting tentatively scheduled for March 23rd.  Meeting also needs to be scheduled for Emergency Management. K. Traffic/Parking  Need more people at gates.  Traffic control plan needs changing.  Need a group to volunteer for parking if the commission could work to get the school district to allow parking in the high school parking lot. The City has the trams at the Dripping Springs Ranch Park permission to use might be obtained. L. Volunteers  Publicity going out on social media has been mentioning the need for volunteers.  Sponsor for volunteer’s t-shirts – Steve will look into this.  Set up, tear down and parade are largest volunteer needs. . VI. Adjourn  Motion to Adjourn made by Steve. Seconded by Brad. Meeting adjourned at 7:30 pm.  Next Meeting March 9, 2015 at City Hall at 6:30 p.m. Respectfully submitted, Stephanie Holtzendorf Stephanie Holtzendorf Founders Day Commissioner 2