Founders Day Commission Meeting

City of Dripping Springs Founder’s Day Commission Monthly Meeting March 23, 2015 Attending: Brenda Medcalf, Evan Taddia, Stephanie Holtzendorf, Sharon Goss, Paul Sanchez, Chris Nuccio, Steve Fournier Absent: Karl Seelback, Mike Monaghan, Ted Lehr, Brad Thomas, Chris Nuccio, Trent Edwards, AJ Bergeron. I. Call to Order: 6:43 pm by Brenda Medcalf III. Presentation of Citizens: None Minutes: Minutes of the March 9 meeting were read. Paul made a motion to accept the minutes as presented. Steve seconded. Minutes accepted. IV. Business A. 2015 Founders Day Contracts  Contract will not be signed by the Church of the Springs. Another group will need to be found for trash pickup duty. Some suggestions were made by commissioners and Paul will look into these groups. B. Outstanding Founders Day Contracts 1. Church of the Springs  Will not be signed. 2. Washer Tournament  Will not be held this year. 3. Ice Delivery  Still discussing with Wild Bill to have him responsible for Ice sales/delivery. 4. Hill Country Bible Church (Inflatables)  Brenda will contact. 5. Fox - Parking  Have not heard back from him – Evan left message with him. 6. DS Running Club  Brenda will contact.. 7. Entertainment  Brad is working on all band/entertainment contracts. C. Emergency Action Plan  Brenda will update the Emergency Plan.  Hays County will have cooling buses this year for anyone who becomes overheated.  Evan will meet with the youth from Gary Jobs and explain the rules for anyone entering at the gates.  First aid will be located at 12th and Mercer. 1  D. Traffic Control Plan  Streets will stay closed all day Sunday.  Plan is not changing other than extra barricades this year. E. Update on 2015 Sponsorships  Still needing more sponsors – otherwise budget items will be cut.  Goal is $35,000 and $19,000 received so far. F. Budget Amendment  Paul made a motion to table this until the next meeting to see if more sponsorships are received. Sharon seconded. Motion passed. Standing Committee Reports A. Site Plan:  Fence will have to go around building at the end of Mercer on RR12s end.  Spaces in front of Dance Hall, Ice Cream, and Dripping Delights has been taken care of. B. Food: No Report. C. Entertainment: No Report. D. Arts & Crafts: No Report. E. Business Booths: No Report. F. Parade  34 applications have been received. G. Publicity  Press release sent out. H. Sponsorship/Underwriting  $19,000 in sponsorships received to date. A total of $35,000 is needed. I. Sanitation  Discussed in Business. J. Security  Discussed in Business. K. Traffic/Parking  Discussed in Business. L. Volunteers: No Report VI. Adjourn  Motion to Adjourn made by Evan. Seconded by Steve. Meeting adjourned at 8:07 pm.  Next Meeting Tuesday April 7, 2015 at City Hall at 6:30 p.m. Respectfully submitted, Stephanie Holtzendorf Stephanie Holtzendorf Founders Day Commissioner 2