Founders Day Commission Meeting

City of Dripping Springs Founder’s Day Commission Bi-Monthly Meeting May Attending: Brenda Medcalf, Stephanie Holtzendorf, Paul Sanchez, Chris Nuccio, Brad Thomas, Chris Nuccio, Mike Monaghan, Steve Fournier, DeNae Lee, Ted Lehr, Trent Edwards, Evan Taddia, AJ Bergeron, DeNae Lee. Absent: Sharon Goss, Karl Seelback. I. Call to Order: 6:40 pm by Brenda Medcalf II. Presentation of Citizens: None III. Minutes: Minutes of the April 13 meeting were read. Chris made a motion to accept the minutes from both meetings as read. Brad seconded. Minutes accepted. IV. Business A. Wrap UP – Founders Day 2015  See below Standing Committee Reports A. Site Plan:  Golf carts need to be added to the budget. B. Food:  Everything went smoothly. Had issues with one particular vendor. C. Entertainment:  Wireless speakers worked well. Weather played a big part regarding the issues with the sound. Brad will work on the sound/production for next year. Perhaps increase the budget for this item. D. Arts & Crafts:  Issues again this year with vendors/cookers coming in when they are not supposed to and then being rude to commissioners when they are called on it. E. Business Booths:  Mike asked about putting all business booths together but the business vendors had rather be mixed in with the Arts and Crafts. Otherwise no one comes to their booths. F. Parade 1 Founders Day Monthly Meeting 05/04/2015  The parade needs to be limited. Entrants need to be made to follow the rules.  Orange fencing needs to be all the way to the admin building.  After the parade all cones and rope should be moved to the middle of the road – easier for commissioners to gather up and keep people from cutting the rope.  Ideal situation would be to have some group/business sponsor the parade.  Try for volunteers to lines the parade – church groups, etc. that are there to watch the parade anyway could stand out in front and keep people back.  Cones were not placed correctly on 290 for the parade. G. Publicity  DeNae did an outstanding job this year with publicity/ press releases. H. Sponsorship/Underwriting  Did not quite meet our goal but got very close. Ginger does a great job getting sponsors for the festival. I. Sanitation  Group for trash pick-up will be back next year.  Street sweeper did an outstanding job again, J. Security :  Security worked very well.  Cooling units were very nice and only a couple of instances of people getting over heated. K. Traffic/Parking:  Need parking. A group from the high school would be the best candidate to oversee parking – would be beneficial in working with the school district is it was a school group.  Notice needs to be posted that parking is limited and is first come/first serve for the businesses that get parking passes. L. Volunteers:  More volunteers are needed for set up and not as many for tear down.  More volunteers are needed for the parade.  AJ volunteered to be Volunteer Coordinator. VI. Adjourn  Motion to Adjourn made by Brad. Seconded by Steve. Meeting adjourned at 8:33 pm. Next meeting will be June 8, 2015 at 6:30 at City Hall to budget for next year’s festival. Respectfully submitted, Stephanie Holtzendorf Stephanie Holtzendorf Founders Day Commissioner 2