Parks and Recreation Commission Meeting

MINUTES CITY OF DRIPPING SPRINGS PARKS & RECREATION COMMISSION REGULAR MEETING Monday,March 18,2013 City Hall,511 Mercer Street, Dripping Springs,TX I. MEETING CALLED TO ORDER AND ROLL CALL Chair Robbie Zamora calls the meeting to order at 6:06 PM and takes roll call. Present: Commissioner Robbie Zamora, Chair(DSYSA); Commissioner Eric Russell, Vice Chair (DSYSA); Commissioner Robert Hayden(CODS); Commissioner Rich Moore(DSISD); and Commissioner Thao Phan(CODS). Also present are City Administrator Michelle Fischer and Eric Henline, who will be appointed to the Commission at the next City Council meeting. Absent: Commissioner Shelly Reeves(DSISD). II. PRESENTATION BY CITIZENS-no one speaks in. CONSENT ITEMS Discussion and Possible Action regarding: A. Approval of Regular Meeting Minutes, February 11,2013 Commissioner Russell makes a motion to approve the minutes, seconded by Commissioner Hayden. VOTE: all in favor. The motion is carried. IV. BUSINESS Discussion and Possible Action regarding: A. Presentation on Completion of Charro Ranch Park Bird Viewing Station Project by Rachel Kadlecek & Jacqueline Six, Girl Scout Troop 2302,for Girl Scout Silver Award Project- Rachel and Jacqueline give a presentation on their project and show a display of photos oftheir project. Commissioner Phan makes a motion to accept the project, seconded by Commissioner Moore. VOTE: all in favor. The motion is carried. Commissioners express their gratitude for the project and thank the girls and M. Lee Brown who assisted them. B. Presentation on Proposal for Founders Memorial Park Clean up Event by Ashley Bruno, Girl Scout Troop 619, for Girl Scout Silver Award Project-Ashley presents her project to the Commission. She requests that the City provide recycling containers for the park. Ms. Fischer offers to help with a press release on the clean-up day. Commissioner Moore makes a motion to approve the project, seconded by Commissioner Russell. VOTE: all in favor. The motion is carried. C. Request from Dripping Springs Independent School District to Erect Signage at the Dripping Springs Sports & Recreation  Park to Prohibit Alcoholic Beverages and the Use of Tohacco Products in Areas Leased by the District During District Use- Commissioner Russell makes a motion to support the request with the approval of the sign size and placement begin approved by the City Administrator, seconded by Commissioner Hayden. VOTE: all in favor. The motion is carried. D. Proposed Amendment to the Park Rules to Prohibit Alcoholic Beverages and the Use of Tobacco Products in Areas Leased by the District During District Use at the Sports & Recreation Park 1. Staff Report-Ms. Fischer states that in order for the City to enforce the prohibition of alcohol and tobacco products, the City must amend its Park Rules Ordinance. The draft amendment is based on the District's request. 2. Public Hearing-Garry Child and Eric Henline state they are ok with the amendment. 3. Approval of Amendment to Park Rules-Commissioner Russell makes a motion to amend the Park Rules to prohibit alcohol and the use of tobacco products at school related or school sanctioned activities, on or off school property, seconded by Commissioner Phan. VOTE: all in favor. The motion is carried. E. Update of Charro Ranch Park Master Plan 1. Report from Charro Ranch Park Partners Committee- Garry Child reports that he, Anne Child and Michelle Fischer met and went over the documents and discussed things to update. He states that the Committee reviewed and approved the plan at its meeting earlier today. 2. Public Hearing-Ms. Fischer states that M. Lee Brown called and requests that the Commission postpone taking action on the plan so that input can be given from the public and she requests that the draft plan be posted on the City's website. 3. Approval of Updated Plan-no action is taken. The Commission asks Ms. Fischer to post the draft plan on the City's website and encourage feedback from the public. F. Update of City of Dripping Springs Master Plan for Parks, Recreation and Open Space-Tim Bargainer, with the Luck Design Team, goes over the draft survey questions. Commissioners change some of the questions and add some questions. Tim goes over the requirements of the inventory with the Commissioners.  G. Proposed Donation Agreement for Removal of Dead and Diseased Trees at Charro Ranch Park-no action taken since an agreement was not submitted. H. Setting Regular Meeting Dates for the Parks & Recreation Commission-Commissioners state they are willing to reschedule meetings if they conflict with another City Commission meeting but prefer not to change the regular meeting date. No action is taken. V. REPORTS Thefollowing updates relate to the planning and administration ofthe City's Parks & Recreation Program. No Action to be Taken: A. Maintenance Report- Michael Keaton-on file. B. Revenues and Expenses Report -Michelle Fischer, City Administrator-on file. C. Charro Ranch Park - Robert Hayden-reports on status oftrailhead demonstration garden. Ms. Fischer reports that the Hays County Master Naturalists Walk & Talk last Wednesday and Friday had 18 participants on Wednesday and 21 participants on Friday, and the large majority of them had never been to the park. D. Founders Memorial Park -Robbie Zamora-requests DSISD to open the pavilion restrooms during the day. E. Dripping Springs Ranch Park - Rich Moore F. Sports & Recreation Park -Eric Russell and Shelly Reeves G. Veterans Memorial Park and Triangle- Thao Phan H. Farmers Market Report - Jo Ann Touchstone, Market Manager-on file. VI. ANNOUNCEMENTS A. Regular City Council Meeting, Tuesday, April 9, 2013 at 5:30 p.m. B. Regular Planning & Zoning Meeting, Tuesday, March 26, 2013 at 7:00 p.m. C. Regular Parks & Recreation Commission Meeting, Monday, April 8, 2013 at 6:00 p.m. VII. ADJOURN-Commissioner Hayden makes a motion to adjourn, seconded by Commissioner Russell. VOTE: all in favor. The motion is carried and the meeting is adjoumed at 8:24 PM.