Parks and Recreation Commission Meeting

Minutes of Parks & Recreation Commission City of Dripping Springs Regular Meeting on June 9, 2014 A City of Dripping Springs Parks & Recreation Commission meeting was held Monday, June 9, 2014, beginning at 6:05 PM in the 511 Mercer Street, Dripping Springs, Texas. I. MEETING CALLED TO ORDER AND ROLL CALL Vice Chair Eric Russell calls the meeting to order at 6:05 pm and takes roll call. Present: Commissioner Eric Russell, Vice Chair (DSYSA); Commissioner Robert Hayden (CODS); Commissioner Rich Moore (DSISD); Commissioner Wade King (CODS); and Commissioner Eric Henline (DSISD). Absent: Commissioner Robbie Zamora, Chair (DSYSA); Commissioner Shelly Reeves (DSISD); and Commissioner Britt Figueroa (CODS). Also present is Michelle Fischer, City Administrator and Melody Mitchell, Parks and Recreation Consultant. II. PRESENTATION BY CITIZENS-none. III. CONSENT ITEMS Discussion and Possible Action Regarding: A. Approval of Regular Meeting Minutes, May 12 2014-No action taken since the minutes have not been completed. IV. BUSINESS Consideration and Possible Action On: A. Founders Ridge Subdivision Parkland Dedication 1. Presentation-Pete Vidicchio with SEC Planning gives a presentation on the subdivision and parkland dedication. 2. Staff Report-Ms. Mitchell gives the staff report (on file) and recommends that the Commission approve the parkland dedication to include the proposed sidewalk and cash in lieu payment. 3. Public Hearing-no one speaks. 4. Parkland Dedication-Commissioner Russell asks for clarification of the parkland and open space total acreage. Mr. Vidicchio goes over the acreage and Ms. Mitchell explains that staff does not recommend giving credit for some of the open space. Mr. Vidicchio states that the applicant is ok with staff’s recommendation and requests that the cash in lieu be spent at Founders Memorial Park and Dripping Springs Ranch Park. Commissioner King asks if the applicant is willing to make the sidewalk 8 to 10 feet wide and get credit for the cost of doing so against the cash in lieu amount owed. The applicant states that they are agreeable to this. Commissioner Hayden asks if  much of the open space is in drainage areas. John Doucet, PE, with Doucet & Associates states that yes, most of it is in stream buffers and the 100 year flood plain. Commissioner Hayden asks how the developer will control public traffic from entering into the private trail. Mr. Vidicchio states that they plan on installing directional signage to address this. Commissioner King makes a motion to approve the parkland dedication with staff’s recommendation but to allow an increased trail width of 8 to 10 feet and the cost of the additional concrete needed to widen the trail will be given credit towards the cash in lieu amount owned, not to exceed $109,000, and that any remaining cash in lieu payment balance be paid on a per lot basis as lots are final platted. Commissioner Moore seconds the motion. VOTE: all in favor. The motion is carried. B. Hill Country Baseball Request to Rent UIL Baseball Field at Dripping Springs Sports & Recreation Park-Jonathan Restivo presents the request to use the field and addresses the concerns regarding trash left on and around the field and the use of DSISD equipment without permission. He assures the Commission that these problems will not occur again. Commissioner Russell asks how long the group has rented the field. Mr. Restivo states that last year they used the field seven weekends and they helped maintain the field. Commissioner King states that Mr. Restivo seems willing to keep the field clean and maintained and to use their own equipment. Commissioner Moore makes a motion to approve the rental request, seconded by Commissioner Henline. VOTE: all in favor. The motion is carried. C. Proposed Fiscal Year 2015 Parks & Recreation Budget-Commissioners review proposed budget items. Ms. Fischer asks them to provide feedback on budget requests for the parks they oversee for the next meeting. Commissioners ask that the mowing budget include mowing the Triangle and Veterans Memorial Park. No action taken. V. REPORTS The following updates relate to the planning and administration of the City's Parks & Recreation Program. No Action to be Taken: A. Maintenance Report - Michael Keaton-on file. B. Revenues and Expenses Report - Gina Gillis, City Treasurer-on file. C. Charro Ranch Park - Robert Hayden-The Charro Ranch Park Committee is working on a budget request. D. Founders Memorial Park - Robbie Zamora and Eric Henline E. Dripping Springs Ranch Park - Rich Moore and Britt Figueroa-report on recent park uses and upcoming events. F. Sports & Recreation Park - Eric Russell and Shelly Reeves-report on status on soccer field lights and trying to get them to comply with the Lighting Ordinance. G. Veterans Memorial Park & Triangle –Vacancy-Commissioner King volunteers to oversee the park. H. Farmers Market Report - Jo Ann Touchstone, Market Manager-on file.  I. Trail Advisory Committee - Wade King and Robert Hayden-The Committee has been gathering information and discussing its goals and objectives. VI. ANNOUNCEMENTS A. Regular City Council Meeting, Tuesday, June 10, 2014, at 5:30 p.m. B. Regular Planning & Zoning Meeting, Tuesday, June 24, 2014 at 7:00 p.m. C. Regular Parks & Recreation Commission Meeting, July 14, 2014, at 6:00 p.m. VII. ADJOURN-Commissioner Hayden makes a motion to adjourn, seconded by Commissioner King. VOTE: all in favor. The motion is carried and the meeting is adjourned at 7:20 pm.