Parks and Recreation Commission Meeting

Parks & Recreation Commission Regular Meeting Minutes August 6, 2018 at 6:00 p.m. A Regular Meeting of the Parks & Recreation Commission was held Monday, August 6, 2018 beginning at 6:00 p.m. in the City Hall Council Chambers located at 511 Mercer Street, Dripping Springs, Texas. I. CALL TO ORDER AND ROLL CALL Commission Members present were: Robbie Zamora, Chair Eric Russell, Vice Chair Matthew Fougerat Eric Henline Wade King Commission Members absent were: David Douglas Paul Fushille Ron Jones City Staff and Appointed Officials present were: Mariana Espinoza, Director of Parks & Community Services Rachel Goodnight, Administrative Assistant to City Administrators Lynne Dickinson, Dripping Springs Ranch Park Manager Aaron Bond, Pool Manager Grace Allen, Dripping Springs Ranch Park Intern With a quorum of the Commission present, Chair Zamora called the meeting to order at 6:15 p.m. II. PRESENTATION BY CITIZENS Discussion open to floor on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair and Commission may establish a time limit on each citizen wishing to speak. No on spoke during Presentation of Citizens. III. MINUTES A. Approval of the Regular Meeting Minutes of June 4, 2018; and the Special Meeting Minutes of June 18, 2018 Parks & Recreation Commission August 6, 2018 Regular Meeting Minutes Page 1 of 4  A motion was made by Commissioner Henline to approve the Regular Meeting Minutes of June 4, 2018 and the Special Meeting Minutes of June 18, 2018. Commissioner King seconded the motion which carried unanimously 5 to 0. IV. BUSINESS Consideration and Possible Action On: A. Presentation on Summer Internship at Dripping Springs Ranch Park- Grace Allen Grace Allen gave a presentation to the Commissioners about what she learned during her internship at Dripping Springs Ranch Park. B. Update on Design and Construction Plans for Upgrades to the Sports and Rec Park Field Lighting Mariana Espinoza presented the staff report which is on file. City Engineer Chad Gilpin is working on a revised site plan and EMA will provide an updated schematic design re-phasing of the project. The Commission made the following recommendations regarding the Design and Construction Plans for Upgrades to the Sports and Rec Park Field Lighting: 1. Confirm if, and which, poles can be reused. 2. Confirm how quickly the light shielding can be corrected at the main baseball field using the lights that are already there. 3. Provide an alternate proposal from replacing to LED to correct the existing light glare instead of replacing. C. Update on Charro Ranch Park Parking Lot Improvements Staff is requesting a budget increase for the project from $20,000.00 to $28,405.00. Funds will be available from Parkland Dedication. D. Presentation and Recommendation regarding Drippin' Dog Dip Event at the Founders Memorial Park Pool A motion was made by Commissioner Henline to approve the Drippin' Dog Dip Event at the Founders Memorial Park Pool with an event date to be determined. Commissioner Fougerat seconded the motion which carried unanimously 5 to 0. E. Discuss and Consider Recommendation regarding a Special Event Permit for the Twilight and Starlight Event to be held at the Pound House located in Founders Memorial Park on October 6, 2018 F. Discuss and Consider Recommendation regarding a Special Event Permit for Pioneer Day to be held at Founders Memorial Park on September 22, 2018 Parks & Recreation Commission August 6, 2018 Regular Meeting Minutes Page 2 of 4  A motion was made by Commissioner Henline to recommend City Council approval of a Special Event Permit for the Twilight and Starlight Event to be held at the Pound House located in Founders Memorial Park on October 6, 2018; and a Special Event Permit for Pioneer Day to be held at Founders Memorial Park on September 22, 2018. Commissioner Fougerat seconded the motion which carried unanimously 5 to 0. V. REPORTS The following updates relate to the planning and administration of the City's Parks & Recreation Program. No Action to be Taken: A. Parks and Community Services Monthly Report- Mariana Espinoza Report is on file and available for inspection upon request. B. Dripping Springs Ranch Park Report - Lynne Dickinson Report is on file and available for inspection upon request. C. Charro Ranch Park - Paul Fushille No updates. D. Founders Memorial Park - Ron Jones and Eric Henline Founders Memorial Park Committee will present to the Parks & Recreation Commission at the September meeting. E. Sports & Recreation Park - Eric Russell and David Douglas No updates. F. Veterans Memorial Park & Triangle - Robbie Zamora No updates. G. Skate Park Advisory Committee Report - Eric Henline No updates. H. Revenues and Expenses Monthly Report - Gina Gillis, City Treasurer Report is on file and available for inspection upon request. Parks & Recreation Commission August 6, 2018 Regular Meeting Minutes Page 3 of 4  VI. EXECUTIVE SESSION The Parks and Recreation Commission for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The Parks and Recreation Commission for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. The Commission did not meet in Executive Session. VII. ANNOUNCEMENTS A. August 14, 2018 - Regular City Council Meeting, 5:30 PM Workshop/6:30 PM Regular Session B. August 21, 2018 - Regular City Council Meeting, 6:00 PM C. September 5, 2018 - Parks & Recreation Commission Meeting, 6:00 PM VIII. ADJOURN A motion was made by Commissioner Fougerat to adjourn the meeting. Commissioner King seconded the motion which carried unanimously 5 to 0. This regular meeting adjourned at 6:58 p.m. Parks & Recreation Commission August 6, 2018 Regular Meeting Minutes Page 4 of 4