Parks and Recreation Commission Meeting

Parks & Recreation Commission Regular Meeting Minutes October 1, 2018 at 6:00 p.m. A Regular Meeting of the Parks & Recreation Commission was held Monday, October 1, 2018 beginning at 6:00 p.m. in the City Hall Council Chambers located at 511 Mercer Street, Dripping Springs, Texas. I. CALL TO ORDER AND ROLL CALL Commission Members present were: Robbie Zamora, Chair Matthew Fougerat Paul Fushille Eric Henline (arrives at 6:03 p.m.) Ron Jones Wade King (arrives at 6:12 p.m.) Commission Members absent were: Eric Russell, Vice Chair David Douglas City Staff and Appointed Officials present were: Mariana Espinoza, Director of Parks and Community Services Rachel Goodnight, City Administration Assistant Jason Lutz, Planning Director Laurel Robertson, Farmers Market Manager Brent Luck, Parks Planning Consultant With a quorum of the Commission present, Chair Zamora called the meeting to order at 6:02 p.m. II. PRESENTATION BY CITIZENS Discussion open to floor on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair and Commission may establish a time limit on each citizen wishing to speak. Mariana Espinoza announced that the City of Dripping Springs Farmers Market was selected at the No. 1 Farmers Market in Texas, and the No. 7 Farmers Market Nationwide. Mariana Espinoza announced that this is Rachel Goodnight’s last meeting, as she will be leaving the City for the East Coast. Mariana recognized Ms. Goodnight for her service to the Parks and Community Services Department, specifically with parks and special events. III. MINUTES A. Approval of the Parks & Recreation Commission Regular Meeting Minutes of September 5, 2018 Parks & Recreation Commissioner October 1, 2018 Regular Meeting Minutes Page 1 of 5  A motion was made by Commissioner Henline to approve the Parks & Recreation Commission Regular Meeting Minutes of September 5, 2018. Commissioner Fougerat seconded the motion which carried unanimously 6 to 0. IV. BUSINESS Consideration and Possible Action On: A. Presentation, Discussion and Recommendation Regarding a Proposed Eagle Scout Project at Founders Memorial Park Pool Boy Scout Representative, Ryan Kethley Ryan Kethley presented the item. Mr. Kethley would like to expand the shade structure at Founders Memorial Park as part of his Eagle Scout Project. The Commission expressed their support for the project, and by unanimous consent recommended approval for a Proposed Eagle Scout Project at Founders Memorial Park Pool. B. Discussion and Consideration of Recommendation regarding the proposed Big Sky Subdivision (Scott Tract) Master Parks and Open Space Plan 1. Presentation – applicant was available for questions 2. Staff Report Brent Luck presented the staff report which is on file. Staff recommends approval of the Parkland Dedication Plan and Tree Replacement Plan as submitted. 3. Public Hearing No one spoke during the Public Hearing. 4. Master Parks and Open Space Plan A motion was made by Commissioner Henline to recommend City Council approval of the proposed Big Sky Subdivision (Scott Tract) Master Parks and Open Space Plan. Commissioner Fushille seconded the motion which carried unanimously 6 to 0. C. Discussion and Consideration of Recommendation regarding the Arrowhead Ranch Subdivision Proposed Revisions to Master Parks and Open Space Plan 1. Presentation Adib Khoury presented the item and proposed changes and parkland dedication triggers. The proposed boundaries will allow for future fencing. 2. Staff Report Parks & Recreation Commissioner October 1, 2018 Regular Meeting Minutes Page 2 of 5  Jason Lutz and Brent Luck presented the staff report which is on file. Staff recommends approval of the item. 3. Public Hearing No one spoke during the Public Hearing. 4. Revised Master Parks and Open Space Plan A motion was made by Commissioner King to recommend City Council approval of the Arrowhead Ranch Subdivision Proposed Revisions to Master Parks and Open Space Plan with the recommendation that it is approved with the Amended Development Agreement, specifically regarding the Trails Plan. Commissioner Henline seconded the motion which carried unanimously 6 to 0. D. Discussion and Consideration of Appointments to Subcommittee for Proposed Revisions to the Parkland Dedication Ordinance Jason Lutz presented the staff report. Chair Zamora directed staff to provide information regarding: • Who staff would like to appoint to the subcommittee; and • Who was on the previous subcommittee. No action was taken on this item. E. Discussion and Consideration of Recommendation regarding Proposed Amendments to the Use Agreement between the City of Dripping Springs and the Dripping Springs Adult Softball Association for the Sports and Recreation Park Softball Fields Chair Zamora clarifies that the Adult Softball Association only maintains the fields during their season, which is confirmed by Mariana Espinoza. Commissioner Henline would like to explore the Dripping Springs Youth Sports Association (DSYSA) utilize their contract company to maintain fields. A motion was made by Commissioner Henline to recommend City Council approval of an Amendment to the Use Agreement between the City of Dripping Springs and the Dripping Springs Adult Softball Association for the Sports and Recreation Park Softball Fields. Commissioner Fougerat seconded the motion which carried unanimously 6 to 0. V. REPORTS Parks & Recreation Commissioner October 1, 2018 Regular Meeting Minutes Page 3 of 5  The following updates relate to the planning and administration of the City's Parks & Recreation Program. No Action to be Taken: A. Parks and Community Services Monthly Report- no update or report B. Dripping Springs Ranch Park Report – no report or update C. Charro Ranch Park - Paul Fushille & Matthew Fougerat Commissioner Fushille reported that there was drug transaction at Charro Park that was reported to the police. Mariana Espinoza reported that trail cameras will be installed upon the return of Maintenance Director Craig Rice, and that parking lot improvements are in the works. D. Founders Memorial Park - Ron Jones and Eric Henline – no report or update E. Sports & Recreation Park - Eric Russell and David Douglas – no report or update F. Veterans Memorial Park & Triangle - Robbie Zamora & Wade King An update on Holiday Lighting was presented. G. Skate Park Advisory Committee Report - Eric Henline – no report or update H. Revenues and Expenses Monthly Report - Gina Gillis, City Treasurer Report is on file and available for review upon request. VI. EXECUTIVE SESSION The Parks and Recreation Commission for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The Parks and Recreation Commission for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. The Commission did not meet in Executive Session. VII. ANNOUNCEMENTS A. October 9, 2018 - Regular City Council Meeting, 5:30 PM Workshop/6:30 PM Regular Session B. October 16, 2018 - Regular City Council Meeting, 6:00 PM C. November 5, 2018 - Parks & Recreation Commission Meeting, 6:00 PM VIII. ADJOURN Parks & Recreation Commissioner October 1, 2018 Regular Meeting Minutes Page 4 of 5  A motion was made by Commissioner Fougerat to adjourn the meeting. Commissioner King seconded the motion which carried unanimously 6 to 0. This regular meeting adjourned at 7:03 p.m. Parks & Recreation Commissioner October 1, 2018 Regular Meeting Minutes Page 5 of 5