TIRZ No. 1 and No. 2 Board Meeting

Tax Increment Reinvestment Zone (TIRZ) No. 1 & No. 2 Board Regular Meeting Minutes August 19, 2019 at 4:00 p.m. A Regular Meeting of the TIRZ No. 1 & No. 2 Board was held Monday, August 19, 2019 beginning at 4:00 p.m. in in the City Hall Council Chambers located at 511 Mercer Street, Dripping Springs, Texas. I. CALL TO ORDER AND ROLL CALL Board Members present were: Dave Edwards, Chair Mim James, Vice Chair Mike Figer Dr. Bruce Gearing (arrived at 4:15 and left at 5:51 pm) John McIntosh Ron Jones (Advisory Board Member) Board Members absent were: Missy Atwood Walt Smith Bob Richardson (Advisory Board Member) City Staff/Appointed Officials present were: City Administrator Michelle Fischer City Secretary Andrea Cunningham Assistant City Attorney Laura Mueller (via teleconference) Council Member John Kroll Council Member Taline Manassian TIRZ Projects Manager Keenan Smith Darin Smith, Economic & Planning Systems (via teleconference) Jim Adams, McCann Adams Studio II. PRESENTATION OF CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit as necessary. No one spoke during Presentation of Citizens. III. MINUTES A. Discuss and consider approval of the Corrected TIRZ No. 1 No. 2 Board Regular Meeting Minutes of May 6, 2019 and June 3, 2019. A motion was made by Vice Chair James to approve the Corrected TIRZ No. 1 No. 2 Board Regular Meeting Minutes of May 6, 2019 and June 3, 2019. Board Member Figer seconded the motion which carried unanimously 5 to 0. TIRZ No. 1 & No. 2 Board August 19, 2019 Regular Meeting Minutes Page 1 of 5  B. Discuss and consider approval of the TIRZ No. 1 & No. 2 Board Regular Meeting Minutes of July 8, 2019. A motion was made by Board Member Figer to approve the TIRZ No. 1 & No. 2 Board Regular Meeting Minutes of July 8, 2019 with the following corrections: 1) Correct spelling of “County” in IV.A. 2) Strike “Town Center” from motion in IV.A. 3) Second for motion in IV.A. should be Board Member Smith. 4) Strike Hays County from IV.D. Board Member McIntosh seconded the motion which carried unanimously 5 to 0. IV. BUSINESS A. Discuss and consider the approval of the rescheduling of the November 11, 2019 TIRZ No. 1 & No. 2 Board meeting due to City Hall Closure in observance of Veterans Day. A motion was made by Vice Chair James to reschedule the November 11, 2019 TIRZ No. 1 & No. 2 Board meeting to November 4, 2019. Board Member Figer seconded the motion which carried unanimously 5 to 0. B. Discuss and consider recommendation regarding an Amendment to the Professional Services Agreement between the City of Dripping Springs and Economic Planning Systems, Inc. related to the TIRZ Town Center Project. Kennan Smith and Laura Mueller presented the item. This is the first amendment to this agreement and is related to expenses and funds required for continued P3 advisory professional services regarding expanded scope of the project. Cost share is between the City and DSISD at 1/3 and 2/3 respectively. Amendment will fund agreement until the next fiscal year, and funds are available in the budget. This agreement is associated to the Interlocal Agreement Amendment in the next agenda item. A motion was made by Board Member Gearing to recommend approval of an Amendment to the Professional Services Agreement between the City of Dripping Springs and Economic Planning Systems, Inc. related to the TIRZ Town Center Project. Vice Chair James seconded the motion which carried unanimously 5 to 0. C. Discuss and consider recommendation regarding an Amendment to the Interlocal Agreement between the City of Dripping Springs, Dripping Springs Independent School District, Dripping Springs Community Library District and Tax Increment Reinvestment Zone No. 1 and No. 2 and related to the TIRZ Town Center Project cost sharing. Laura Mueller presented the item. The amendment is related to the EPS amendment and reflects funding requirements per the amendment and extends the timeline of the interlocal agreement. TIRZ No. 1 & No. 2 Board August 19, 2019 Regular Meeting Minutes Page 2 of 5  A motion was made by Vice Chair James to recommend approval of an Amendment to the Interlocal Agreement between the City of Dripping Springs, Dripping Springs Independent School District, Dripping Springs Community Library District and Tax Increment Reinvestment Zone No. 1 and No. 2 and related to the TIRZ Town Center Project cost sharing and extending the agreement to December 31, 2019. Board Member Figer seconded the motion. After discussion regarding the amendment, Vice Chair James and Board Member Figer withdrew their motion and second respectively. The Board discussed whether this agreement, if approved by the City Council, would affect the final ILA referenced in the agreement. Laura Mueller explained that this agreement does not affect the date of the final ILA. A motion was made by Board Member Gearing to recommend approval of an Amendment to the Interlocal Agreement between the City of Dripping Springs, Dripping Springs Independent School District, Dripping Springs Community Library District and Tax Increment Reinvestment Zone No. 1 and No. 2 and related to the TIRZ Town Center Project with amendment reflecting term extension be stricken. Vice Chair James seconded the motion which carried unanimously 5 to 0. The Board directed staff to create a packet with a brief summary chronicling the agreement. D. Presentation and discussion regarding the Downtown Parking Project. 1. Presentation Jim Adams gave a presentation which is on file. 2. Downtown Parking Strategies & Draft Recommendations Keenan Smith and Jim Adams outlined strategies and recommendations regarding parking and will also share the update with other involved boards, commissions and committees. However, the TIRZ Board is seen as a catalyst for this project. Keenan and Jim will continue to work with the City regarding strategies at the planning level and the City will need to begin work on securing funding opportunities. The project will be crafted fairly and equitably with growth and economic development in mind. The project team will work with stakeholders, reaching out to both property and business owners. E. Update and discussion regarding the TIRZ Town Center Project. 1. Town Center Project Work Plan Keenan Smith presented the staff report which is on file. The work plan will be shifting due to extension of the P3 Advisory agreement with EPS. Darin Smith will complete assessment in September and provide final data in early October. TIRZ No. 1 & No. 2 Board August 19, 2019 Regular Meeting Minutes Page 3 of 5  The board expressed concerns regarding final ILA and directed staff to begin discussions with legal counsel of other parties; and to begin preliminary work on agreement objectives and framework. 2. Library Planning & Design Process Keenan Smith presented the item. The Library is ready to hire architect and begin high- level design work and fundraising. The Library requests that the architect be engaged with TIRZ hired firm, and that Kick-Off and Work sessions be scheduled. Keenan will help facilitate this process and reminded the Board that the Library will be setting the tone and clarifying roles that will impact the rest of the development. F. Update and discussion regarding TIRZ Priority Projects. Keenan Smith presented the staff report, which is on file, for the items listed below. 1. Old Fitzhugh Road Project Work on supplemental Right-of-Way surveying is nearing completion. 2. Triangle Project Project is on hold pending FEMA cnofirmation. At this time, it appears that there will be no impact on potential development in the area. 3. Project Manager Cost Analysis & Summary Cost analysis and summary on file. A motion was made by Vice Chair James to adjourn into Executive Session under Texas Government Code Sections 551.071, Consultation with City Attorney and 551.072, Deliberation of Real Property and regarding Executive Session Agenda Items A and B. Board member Gearing seconded the motion which carried unanimously 5 to 0. V. EXECUTIVE SESSION The TIRZ No. 1 & No. 2 Board for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The TIRZ No. 1 & No. 2 Board for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. A. Consultation with City Attorney regarding legal issues related to the TIRZ Town Center Project. Consultation with City Attorney, 551.071 TIRZ No. 1 & No. 2 Board August 19, 2019 Regular Meeting Minutes Page 4 of 5  B. Consultation with City Attorney and Deliberation of Real Property related to the TIRZ Town Center Project. Consultation with City Attorney, 551.071; Deliberation of Real Property, 551.072 The Board met in Executive Session from 5:32 p.m. – 6:00 p.m. No vote or action was taken during Executive Session. Chair Edwards returned the meeting to Open Session at 6:00 p.m. VI. UPCOMING MEETINGS A. TIRZ No. 1 & No. 2 Board Meetings September 9, 2019 at 4:00 p.m. October 14, 2019 at 4:00 p.m. November 11, 2019 at 4:00 p.m. (to be rescheduled) B. City Council & BOA Meetings August 13, 2019 at 6:00 p.m. (6:00 p.m. Workshop / 6:30 p.m. Regular Meeting) August 20, 2019 at 6:00 p.m. September 10, 2019 at 6:00 p.m. (6:00 p.m. Workshop / 6:30 p.m. Regular Meeting) September 17, 2019 at 6:00 p.m. VII. ADJOURN A motion was made by Vice Chair James to adjourn the meeting. Board Member McIntosh seconded the motion which carried unanimously 4 to 0. This regular meeting adjourned at 6:00 p.m. TIRZ No. 1 & No. 2 Board August 19, 2019 Regular Meeting Minutes Page 5 of 5