City Council

REGULAR MEETING DUNCAN CITY COUNCIL CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MARCH 25, 2025 5:15 P.M. INVOCATION Senior Pastor, Jason McCullough, Liberty Baptist Church FLAG SALUTE Councilman Nick Fischer ROLL CALL Mayor Robert Armstrong City Manager Chris Deal Vice-Mayor Gene Brown City Attorney David Hammond Councilman Nick Fischer Deputy City Clerk Christina Johnson Councilman Jimmy Peters Councilwoman Patty Wininger Proclamation by Mayor Robert Armstrong designating and proclaiming March 2025 as "Colorectal Cancer Awareness Month". Mayor Robert Armstong read aloud the proclamation designating and proclaiming March 2025 as "Colorectal Cancer Awareness Month". ITEM#1: CONSIDER APPROVAL OF CONSENT AGENDA. a) Minutes of March 11, 2025. b) List of Claims A motion was made by Councilman Fischer, seconded by Councilman Peters to approve the Consent agenda as presented. Upon roll call: A YE: Fischer, Peters, Brown, Wininger, Armstong NAY:None TEM#2: Consider approving the purchase of ZMaster 7500D Kubota mower from Great Plains Kubota in the amount of $67,321.33 per Sourcewell Cooperative Governmental Contract 031121-TCC. This item was presented by City Manager, Chris Deal who advised that the FY 2025 Budget includes funds to purchase 144" ZMaster 7500D Kubota Mower. This equipment will be used at the City of Duncan parks for routine maintenance and projects. A motion was made by Councilman Fischer, seconded by Councilwoman Wininger to approve the purchase of ZMaster 7500D Kubota mower from Great Plains Kubota in the amount of $67,321.33 per Sourcewell Cooperative Governmental Contract 031121-TCC. Upon roll call: AYE: Fischer, Wininger, Brown, Peters, Armstrong NAY: None ITEM#3: Consider an Ordinance to rezone the property located at 17 South 18th Street, Duncan, Oklahoma, from R-1 (Residential) to R-2 (Residential) This item was presented by City Manager, Chris Deal who advised that the Planning Commissioi:i, on Tuesday, March 18, 2025, heard a request to rezone the property located at 17 S 18th Street, Duncan, Oklahoma from R-1 to R-2. The Department of Community Development shared that the application was made to allow a residential developer an opportunity to design and build several affordable homes in the area. Staff believes that new residential development and revitalization of this area will be beneficial to the community and could serve as a catalyst to see new residential development occurring on vacant lots throughout the City of Duncan. Mr. Deal advised that hearing no other comments from citizens, the City Planning Commission sends a favorable recommendation for City Council's consideration of this rezoning request with a 4-0 vote. Mayor Armstong advised that the next several items could be controversial. He asked that everyone maintain decorum during the discussion of each of these items or they would be asked to leave the meeting. He advised he would ask for three (3) individuals in favor of each item and (3) individuals opposed to each item be allowed to speak. Sam Fortney, 311 Flacon Lane, addressed the Mayor and Council advising he has had several developers reach out to him with the desire to make affordable housing and to remedy vacant or dilapidated houses. A motion was made by Councilwoman Wininger, seconded by Councilman Peters to approve an Ordinance to rezone the property located at 17 South 18th Street, Duncan, Oklahoma, from R-1 (Residential) to R-2 (Residential). Upon roll call: A YE: Wininger, Peters, Brown, Fischer, Armstrong NAY: None ITEM#3A: Consider declaring an emergency in relation to the previous item. A motion was made by Councilwoman Wininger, seconded by Councilman Peters to declare an emergency in relation to the previous item. Upon roll call: AYE: Wininger, Peters, Brown, Fischer, Armstrong NAY:None ITEM#4: Consider an Ordinance to rezone the property located in the southeast quadrant of Elk Avenue and the Highway 7 Connector (Bypass) from R-3 (Multi-family Residential) to C-4 (Commercial). This item was presented by City Manager, Chris Deal who advised that The Planning Commission, on Tuesday, March 18, 2025, heard a request to rezone the property located in the southeast quadrant of Elk Avenue and the Highway 7 Connector (Bypass) from R-3 to C- 4. Mr. Deal noted that the Department of Community Development shared that the application for rezoning follows the adopted comprehensive plan for this intersection, which indicates the future use of properties in the area to be a mix of multi-family and commercial uses. Staff also shared that in 2018, the applicant submitted a request to rezone approximately 9.65 acres to C-4 (commercial) which was approved. This request is adding an additional 5.85 acres to the commercial designation to allow potential development and investment in the site. One citizen had several questions regarding the proposal and how the development of the site to commercial would impact his home and property: • Historically drainage has been an issue in this area, how will this be impacted? Representative of the application indicated that there will be a large detention pond constructed on the south end of the development and grading will occur to divert stormwater (both existing and new) away from the residential areas. • There has been instances of people trespassing on the subject property, with development how will this change and improve? The representative of the request indicated that a proposed road will not extend to the northwest corner of the existing residential development and a cul-de-sac will likely be designed to accommodate the commercial development for this site; in addition we will look at the existing fencing in the area and make necessary repairs to keep people from venturing where they should not be. • Our home has water pressure issues, how will this commercial development impact my usage and water pressure issues? The representative of the application indicated that water will come in from Elk Avenue as the water main ends at their property so this will have no impact on existing water pressure in the area. As future development occurs, and there are plans for single family residential to be developed in this area also, that the water from the north will be tied to the existing residential developments creating a looped system that will help with water pressure issues in the future. Sewer will come off of Drexal Place and run north to the development and there is adequate capacity in this line. Mr. Deal advised that hearing no other comments from citizens, the City Planning Commission sends a neutral recommendation for City Council's consideration with a 2-0-2 vote, with two abstaining as they have personal interest in either the subject property or nearby properties. Randy Wilson, 2625 South Highway 81, addressed the Mayor and Council in favor of this rezoning. He noted that there is a potential buyer for this locations for a medical facility. He explained the project noting that change is hard, but for Duncan to grow and prosper there must be change. He asked that the 5.8 acres be rezoned with the future hopes of seeing more commercial locations down Elk Avenue. Councilwoman Wininger asked if there would be more entrances and exits created. Mr. Wilson advised that currently there is only one entrance/exit but eventually the plans are to have more. Barbara Merrill, 17685 North 2790, addressed the Mayor and Council in opposition to this rezoning request. She advised that her property adjoins this proposed property, and she had not been notified of the rezoning intent. She asked for assurance that water would not run off from this property into her pond. Councilman Fischer asked for Nate Schacht, Community Development Director, to elaborate on this. Mr. Schacht advised that Duncan needs to grow and there has been extensive research through a market study and comprehensive plan. He advised the Buxton Group was retained and found that a substantial acreage (280,000) would be needed for Duncan to continue to grow more commercial businesses that would bring growth and jobs to Duncan. He noted that many businesses are not willing to come to Duncan due to not being able to own property. He advised that site selectors have advised that currently Duncan does not have the traffic counts needed therefore efforts are being made to drive the traffic counts up for potential site selectors. Mr. Schacht advised that ODOT has advised that they are not against development in those areas if they meet ODOT requirements. He advised that in recent Duncan Quality of Life Meetings, the Citizens of Duncan have expressed they did not want to see Duncan as "bedroom community" and wants to see future growth and development in Duncan. Councilwoman Wininger asked if there were still plans in progress for an overpass at Elk and the Highway 7 connector (bypass) and what the estimated time of completion would be. Mr. Schacht advised there are still plans in progress for an overpass at Elk and the Highway 7 connector (bypass) that would take as much time as the one at Beech and the Highway 7 connector (bypass) took to build. Mayor Armstrong asked Randy Wilson if the proposed business would be marijuana related or a truck stop. Mr. Wilson advised the future plans for this area is not for a marijuana-related business or truck stop. Mayor Armstrong asked Mr. Wilson to elaborate on Mrs. Merrills concerns and how those concerns would be addressed. Mr. Wilson advised that this request is just for the rezoning of this property. Mr. Wilson explained that water naturally runs down hill and can't be moved according to State Code. He advised that the plans are to create an pond on the south end of the property and due to the height, the hopes are that no water will run over and with the cooperation with ODOT a bar ditch for drainage. Mayor Armstrong asked about there being only one (1) one entrance. Mr. Wilson advised that the intent is to add a collector street and bring this proposal back to the Duncan City Council for consideration in six (6) to eight (8) weeks. Mayor Armstrong asked about screening of the property. Mr. Wilson advised that there would be some type of fencing as required by code. Ms. Merrill asked what kind of fence this would be. Mr. Wilson advised that he would make sure plans for the proper fencing that meets code would be included in the plans that will be presented in the next six (6) to eight (8) weeks. Ms. Merrill advised that she is not against progress but had to look out for her animals and liability involving her property and was concerned about trash blowing onto her property affecting her animals. Mayor Armstong asked that Mr. Wilson and Nate Schacht work with Ms. Merrill if this rezoning passes to address her concerns and questions. A motion was made by Councilman Fischer, seconded by Councilwoman Wininger to approve an Ordinance to rezone the property located in the southeast quadrant of Elk Avenue and the Highway 7 Connector (Bypass) from R-3 (Multi-family Residential) to C-4 (Commercial). Upon roll call: AYE; Fischer, Wininger, Brown, Armstrong NAY: Peters ITEM#4A: Consider declaring an emergency in relation to the previous item. A motion was made by Councilwoman Wininger, seconded by Vice-Mayor Brown to declare an emergency in relation to the previous item. Upon roll call: AYE: Wininger, Brown, Fischer, Armstrong NAY: Peters ITEM#S: Consider an ordinance to rezone the property located in the Northwest corner of the Elk Avenue and Highway 7 Connector (Bypass) intersection from A-1 (Agriculture) to C-4 (Commercial). This item was presented by City Manager, Chris Deal, who advised that The Planning Commission heard a request to rezone the property located in the Northwest corner of the Elk Avenue and Highway 7 Connector (bypass) intersection on December 17, 2024, to rezone the subject property from A-1 (agriculture) to C-4 (commercial). Mr. Deal advised that the Department of Community Development shared that the City of Duncan Comprehensive Plan shows this intersection being developed for commercial, retail, office, and high-density residential. A copy of the official Future Land Use Map and supporting language from the Comprehensive Plan, adopted in 2011, is hereby attached. Staff provided a favorable recommendation to the planning commission based on the adopted Comprehensive Plan's Future Land Use Map and supporting language. Mr. Deal advised several citizens attended the Planning Commission meeting to share their concerns and objections to the request and noted the following concerns: • Rezoning the property to commercial will encourage higher crime rates and criminal activity; • Rezoning the property to commercial will lower property values in the area; • Concerns about commercial traffic occurring in the area; • Concerns about increased traffic in the area and safety at the bypass intersection; • The west side of the bypass should not be considered for future commercial development and economic growth; • Land and property in the area has recently been purchased for single-family home development Mr. Deal noted that hearing no other comments from citizens, the City Planning Commission sends a unfavorable recommendation for City Council's consideration of this rezoning request with a 4-0-1 (one abstained) vote. Pete Hogstead, applicant, addressed the Mayor and Council in favor of this rezoning. He advised that he wanted to address concerns of which he was aware. He advised that there would be a septic and that he had purchased the ten (10) adjoining acres to the north of this location to use an retention pond area. He advised that he has not had a study done at this time but would as required by code if this rezoning were approved. He advised that a retention pond would not affect area ponds, and this area would be highly videoed and monitored. He advised that the storage buildings would be 100% concrete and attractive. He advised that storage buildings would not increase traffic as most individuals come and go approximately one (1) time per year. Mr. Hogstead stated that this would be a perfect and prime location and asked the Mayor and City Council to consider his request to rezone this property. Councilwoman Wininger asked about fencing, lighting, how many units he was planning on and what the ten (10) additional acres would be used for. Mr. Hogstead advised that there would be fencing as well as a fence around the pond. He advised that the lighting would be facing down. He advised that the current plan is for 315 units right now and the ten (10) acres would be for the fenced retention pond. Terry Riggle, addressed the Mayor and Council in opposition to this rezoning. He advised that the City of Duncan's Comprehensive Plan advises that the west side of the Corridor is for Agriculture use therefore this zoning is going against the City of Duncan's Comprehensive Plan. He advised that storage buildings coming into Duncan are unattractive. Tiffany Dennis, 1724 North 42 nd , addressed the Mayor and Council in opposition to this rezoning request. She advised that Mr. Hogstead purchased the ten (10) acres that adjourns her property where she and her Family had just built a home. She advised she did not want to look out and see storage buildings across from her. She advised that this type of business would decrease property values and that she had spoken with ODOT and this corridor (bypass) was bult due to lighting issues. She asked why Mr. Hogsead could not build the storage buildings on the property that he owns behind McNair Tires. She asked that the Mayor and Council deny this rezoning request. Councilman Fischer asked that Nate Schacht; Community Development Director elaborate on the City of Duncan's Comprehensive Plan. Mr. Schacht read aloud the City of Duncan's Comprehensive Plan that was designated on the map of this area. Councilman Peters advised that he had receive a lot of responses regarding this issue and that the Planning Commission had sent an unfavorable recommendation to the City Council for consideration. He advised he is not against growth, but he did not want to go against the Planning Commissions recommendation regarding this rezoning issue. A motion was made by Councilman Fischer, seconded by Vice-Mayor Brown to approve an Ordinance to rezone the property located in the Northwest corner of the Elk Avenue and Highway 7 Connector (Bypass) intersection from A-1 (Agriculture) to C-4 (Commercial). Upon roll call: AYE: Fischer, Brown, Wininger, Armstrong NAY: Peters ITEM#SA: Consider declaring an emergency in relation to the previous item. A motion was made by Councilwoman Wininger, seconded by Vice-Mayor Brown to declare an emergency in relation to the previous item. Upon roll call: AYE: Wininger, Brown, Fischer, Armstrong NAY: Peters ITEM#6: Consider an Ordinance to rezone the property located in the Northeast corner of the Elk Avenue and Highway 7 Connector (Bypass) from agriculture to a mix of C-4 (Commercial) and A-1 (Agriculture). This item was presented by City Manager, Chris Deal who advised that The Planning Commission heard a request to rezone the described property located in the northeast corner of Elk Avenue and Highway 7 Connector (bypass) from agriculture to a mix of C-4, and A-1 that would allow future development of commercial and agricultural uses to occur. The Department of Community Development provided a favorable recommendation to the Planning Commission based on the adopted Comprehensive Plan (adopted 2011) which shows this intersection to be developed for office, retail, and high-density housing. A copy of the Future Land Use Map and the language associated with this intersection from the plan have been attached for further review. Citizens attended the planning commission meeting and objected to the proposal based on several points of concern: • Increased vehicular and pedestrian traffic in the area will occur if developed; • Property values will decline in the area with commercial and high-density housing; • Crime rates will increase with commercial and high-density housing in the area; • Just do not want commercial nearby Mr. Deal advised that hearing no other comments from citizens and noting that several of the City Planning Commission members have an interest in nearby properties, no recommendation is being sent to City Council for consideration. Cace Robertson, applicant 2301 Fairway Drive, addressed the Mayor and Council in favor of this rezoning. She advised that if the City of Duncan does not move forward with growth then why keep putting money into Dream Duncan's Destiny for the families who want to see Duncan grow. She advised she had acquired and additional 55 acres on the Bypass and this rezoning will allow property values to increase . She advised that Duncan needs growth and needs progress to move forward. She asked the Mayor and Council to approve this rezoning. Randy Wilson, 2625 South Highway 81, addressed the Mayor and Council advising that he was in favor of this rezoning as this would be a small steppingstone to add more traffic counts to help re-direct traffic. He asked the Mayor and Council to imagine 8-10 years from now with more streets, homes and jobs coming to Duncan. He advised he would like to leave potential growth and a future to his grandchildren and that is why he lives here. David Leonard, 3405 Chisholm Trail Parkway, addressed the Mayor and Council in opposition to this rezoning request. He advised that the "bypass" is literally to bypass Duncan. He advised if you use google maps the bypass literally directs traffic around Duncan. Kale Murphree, 17546 North 2900 Road, addressed the Mayor and Council as a business owner on Highway 81. He advised that if traffic is taken away from Highway 81 businesses will suffer to do people not driving through town and stopping and shopping at the businesses located on Highway 81. Mr. Schacht' advised that he wanted to see people invest in this town and wants to see businesses on Highway 81 thrive. He advised that he has worked with site selectors and there are only 2 spots in Duncan (Plato and Camelback) at this time. He advised site selectors want larger lots and there is not much room for growth on Highway 81. Mr. Schacht advised there needs to be a way to capture the bypass travelers and use it as a gateway as well as Highway 7 in the future. Mr. Schacht advised that this is not an easy decision and asked that the Council weigh all options regarding this zoning. Councilwoman Wininger stated that her family has owned business on the South end of Highway 81 for 52 years. She advised that the building is in remarkable shape and is for sale, but there is not much development on Highway 81 south of Main Street. Mr. Schacht advised that most of the buildings on South Highway 81 are small and site selectors are looking for larger lots . He advised that some of the businesses are in flood plains on South Highway 81 as well. Mr. Schacht explained that there is a need for supply and demand in Duncan and if Duncan does nothing then we lose. A motion was made by Councilman Fischer, seconded by Vice-Mayor Brown to approve an Ordinance to rezone the property located in the Northeast corner of the Elk Avenue and Highway 7 Connector (Bypass) from agriculture to a mix of C-4 (Commercial) and A-1 (Agriculture). Upon roll call: AYE: Fischer, Brown, Wininger, NAY: Peters ABSTAINED: Armstong ITEM #6A: Consider declaring an emergency in relation to the previous item. A motion was made by Councilwoman Wininger, seconded by Vice-Mayor Brown to declare an emergency in relation to the previous item. Upon roll call: AYE: Wininger, Brown, Fischer NAY: Peters ABSTAINED: Armstong ITEM #7: Consider an Ordinance to de-annex property located at 1450 South 58th Street, Duncan, Oklahoma from the established corporate limits of Duncan. This item was presented by City Manager, Chris Deal who advised that the Planning Commission, on Tuesday, March 18, 2025, heard a request to deannex the property located at 1450 S 58th Street, Duncan, Oklahoma from the established corporate limits. Mr. Deal advised that the Department of Community Development shared that the new owners of the property do not currently receive any City of Duncan utilities on their 45 +/- acres, and that there are several properties on all sides of this subject property that are outside city limits. Staff shared that in the event of the emergency, the Duncan Fire Department would remain the first responder given the designated fire territory, and that the Sheriff's Department already responds to other properties in the general vicinity. Mr. Deal noted that the applicant stated the reason for his request is that when he purchased the property, he believed it was outside city limits and has plans to enjoy the use of the property that is afforded to those not living within city limits (hunting, recreational use of land that does not meet district regulations, etc.). Mr. Deal advised that hearing no other comments from citizens, the City Planning Commission sends a favorable recommendation for City Council's consideration with a 4-0 vote. Councilman Fischer asked if this could be re-annexed in the future if the need arises. Nate Schacht, Community Development Director, advised that this property is withing the City of Duncan's sphere of influence and could be annexed back into the City Limits if the need arises. Councilwoman Wininger asked if the applicant would receive a bill from the Duncan Fire Department if they had to respond to this address. Mr. Schacht advised the applicant is aware that if the Duncan Fire Department had to respond to this address they would be billed. A motion was made by Councilwoman Wininger, seconded by Councilman Peters to approve an Ordinance to de-annex property located at 1450 South 58th Street, Duncan, Oklahoma from the established corporate limits of Duncan. Upon roll call: AYE: Wininger, Peters, Brown, Fischer, Armstrong NAY:None ITEM #7A: Consider declaring an emergency in relation to the previous item. A motion was made by Councilwoman Wininger, seconded by Councilman Peters to declare an emergency in relation to the previous item. Upon roll call: AYE: Wininger, Peters, Brown, Fischer, Armstrong NAY:None ITEM 8: OTHER COMMENTS: By the Public Per State Statute the Mayor and Council will not be able to respond to any issues brought forward during this part of the agenda. The City Manager or the Staff will take your information and address the situation then reconnect with you. The Council Members are available before and after the meeting to address concerns on an individual basis. ReAnn Gilber, Girl Scout Troop 7306 Leader with Girl Scouts Aurora Gilbert and Reagan Mitchell addressed the Mayor and Council with concerns regarding the conditions of the Girl Scout Hut in the Park that needs restoration. Mayor Armstong asked Ms. Gilbert remain after the meeting to discuss those concerns with the City Manager. a) By the Council-There were none. b) By the City Manager-There were none. ITEM #9: Adjournment A motion was made by Councilman Fischer, seconded by Vice-Mayor Brown to adjourn the meeting. Upon roll call: A YE: Fischer, Brown, Peters, Wininger, Armstrong NAY: None ,\\\111111//, ~ fty Clerk ~ :::.- : ~ ,- -. :::.. --·· - "..... ~:.::::,.,;, ~ ... Jl"IC. ~ . ·...~ "J .t-'"ff ••• $; _ 1,, .... • ,,.$;:" 'l ✓,  REGULAR MEETING DUNCAN PUBLIC UTILITIES AUTHORITY CITY COUNCIL CHAMBERS, DUNCAN, OKLAHOMA MARCH 25, 2025 5:15 P.M. ROLL CALL Chairman Robert Armstrong General Manager Chris Deal Vice-Chairwoman Gene Brown Authority Attorney David Hammond Trustee Nick Fischer Deputy Secretary Christina Johnson Trustee Jimmy Peters Trustee Patty Wininger ITEM #1: CONSIDER APPROVAL OF CONSENT AGENDA a) Minutes of March 11, 2025. b) Agreement between the City of Duncan and Murf's LLC for the sale of lake permits expiring December 31, 2025. c) CPI annual increase of 3.0% for Sanitation Services per contract with Waste Connections d) Change Order No. 4 from ARIESPRO for support of meter reading backhaul network in the estimated amount of $39,700.00. A motion was made by Trustee Wininger, seconded by Trustee Fischer to approve the Consent Agenda as presented. Upon roll call: AYE: Wininger, Fischer, Brown, Peters, Armstrong NAY: None ITEM#2: Consider approving Pay Request No. 4 to ADG Blatt for professional services rendered in conjunction with the new fire station #4 located at Hwy 81 and Camelback in the amount of $44,598.07. This item was presented by General Manager, Chirs Deal, who advised that on May 14, 2024, Chairman and Trustees approved a bid with ADG Blatt for professional services and Miller- Tippens Construction for the design and construction of a new fire station located at Highway 81 and Camelback. Mr. Deal noted that this pay request is for professional services rendered through February 28, 2025 with Phase 2, Design and Development 95% complete. A motion was made by Trustee Wininger, seconded by Vice-Chairman Brown to approve Pay Request No. 4 to ADG Blatt for professional services rendered in conjunction with the new fire station #4 located at Hwy 81 and Camelback in the amount of $44,598.07. Upon roll call: AYE: Wininger, Brown, Fischer, Peters, Armstrong NAY: None ITEM #3: Consider approving Pay Request No. 7 to Landmark Structures, LP for services rendered in conjunction with The El Rancho Elevated Storage Tank Project in the amount of $215,346.00. This item was presented by General Manager, Chirs Deal, who advised that on May 14, 2024, Mayor and Council approved a contract with Landmark Structures, LP for professional services for the El Rancho Elevated Storage Tank project. Mr. Deal advised that this pay request is for services through February 25, 2025 and represents 57% of the total contract. A motion was made by Trustee Fischer, seconded by Trustee Wininger to approve Pay Request No. 7 to Landmark Structures, LP for services rendered in conjunction with The El Rancho Elevated Storage Tank Project in the amount of $215,346.00. Upon roll call: AYE: Fischer, Wininger, Brown, Peters, Armstrong NAY: None ITEM#4: Consider approving Pay Request No. 8 to Downey Contracting for services rendered in conjunction with the Chlorination /De-Chlorination Improvements Project through February 28, 2025 in the amount of $693,842.00. This item was presented by General Manager, Chirs Deal, who advised that on May 14, 2024 Mayor and Council approved a contract with Downey Contracting to provide construction services for the Chlorination /De-Chlorination Improvements Project. Mr. Deal advised that this Pay Request is for services rendered through February 28, 2025 and represents 38% of the total contract. A motion was made by Trustee Peters, seconded by Trustee Wininger to approve Pay Request No. 8 to Downey Contracting for services rendered in conjunction with the Chlorination /De-Chlorination Improvements Project through February 28, 2025 in the amount of $693,842.00. Upon roll call: AYE: Peters, Wininger, Brown, Fischer, Armstong NAY: None ITEM#5: Consider approving Pay Request No. 12 to Jacobs Engineering Group for services rendered in conjunction with the Chlorination De-Chlorination Improvements Project through February 28, 2025 in the amount of $14,858.84. This item was presented by General Manager, Chirs Deal, who advised that on September 12, 2023 Mayor and Council approved a contract with Jacobs Engineering Group, Inc to provide services for the Chlorination /De-Chlorination Improvements Project. Mr. Deal noted that this Pay Request is for services rendered through February 28, 2025 and represents 61 % of the total contract. Trustee Wininger thanked City Staff for providing the percentage of completion on the agenda memos. Trustee Fischer asked what the total amount of this project was. Buddy Hokit, Public Works Director, stated the project was $5.7 million. Trustee Fischer thanked the City Council and City Staff for their work on this project. A motion was made by Vice-Chairman Brown, seconded by Trustee Wininger to approve Pay Request No. 12 to Jacobs Engineering Group for services rendered in conjunction with the Chlorination/De-Chlorination Improvements Project through February 28, 2025 in the amount of $14,858.84. Upon roll call: AYE; Brown, Wininger, Fischer, Peters, Armstrong NAY: None ITEM#6: Consider approving Pay Request No. 19 to Tetra Tech, Inc. for design services in conjunction with Sewer Rehabilitation Design Phase I Project in the amount of $1,123.35. This item was presented by General Manager, Chris Deal, who advised that on February 25, 2020, Mayor and Council approved a contract with Tetra Tech, Inc. to provide Sewer Rehabilitation Design and construction administration. Mr. Deal noted that this Pay Request is for design services for sewer rehabilitation (phase 1D). Mr. Deal advised that this pay request represents services through February 21, 2025 and represents 41% of the contract. A motion was made by Trustee Fischer, seconded by Vice-Chairman Brown to approve Pay Request No. 19 to Tetra Tech, Inc. for design services in conjunction with Sewer Rehabilitation Design Phase I Project in the amount of $1,123.35. Upon roll call: A YE: Fischer, Brown, Peters, Wininger, Armstrong NAY: None ITEM #7: OTHER COMMENTS: a) By the Public Per State Statute the Chairman and Trustees will not be able to respond to any issues brought forward during this part of the agenda. The General Manager or the Staff will take your information and address the situation then reconnect with you. The Chairman and Trustees are available before and after the meeting to address concerns on an individual basis. There were no comments from the Public. b) By the Chairman and Trustees-There were none. c) By the General Manager-There were none. TEM#8: Adjournment A motion was made by Trustee Fischer, seconded by Vice-Chairman Brown to adjourn the meeting. Upon roll call: A YE: Fischer, Brown, Wininger, Armstrong NAY: Peters HI U BIGJt, Claistfl,fa 'Jo~son, = 2 : -- ::> .• ~'£11 I I ,,I... • . ..u, - .,_ "- :o-.o •• r, .( ~ .. 'y ..... ... ~ ~ .°•<1HoM~..-•• ~ ~ ,p " - ;,,:/ ........ ,_l.o ,, ... ,. '< i'y,l? Al \'D,,,' ,,,,,,1111\\\