City Council Committee of the Whole

CITY OF DUVALL CITY COUNCIL SPECIAL COMMITTEE OF THE WHOLE MINUTES October 23, 2018 – 4:00 p.m. Duvall Visitor Center – 15619 Main Street NE Acting Mayor Pro Tem Remington called the meeting to order at 4:08 p.m. Council present: Matthew Eyer, Michelle Hogg, Jennifer Knaplund, Amy McHenry, Mike Remington (absent: Jason Walker, Dianne Brudnicki) Staff present: Lara Thomas, Carey Hert, Lindsey Vaughn, Jodi Wycoff, Larissa Grundell, Shaun Tozer, Brian Kehler, Melanie Young, Joe Chriest Acting Mayor Pro Tem Remington reviewed the year-end calendar for upcoming meetings. I. 2019/2020 Proposed Budget - Department Presentations Building Department Lara Thomas, Planning Director/Interim City Administrator, gave a presentation to review the 2019/2020 proposed Building Department budget. The proposed budget includes a new temporary two-year full time equivalent (FTE) to be split evenly between Building Inspector and Utility Inspector. The budget also proposes a temporary position of Senior Plans Examiner/Inspector which would be filled by a current employee. Ms. Thomas reviewed additional items in the proposed budget including a vehicle replacement and Building Permit software. Ms. Thomas, Brian Kehler, Building Inspector/Plans Examiner; Larissa Grundell, Assistant City Engineer/Utility Inspector; and Melanie Young, Permit Specialist, answered questions from Council. Councilmember Eyer arrived during the previous presentation. Parks and Big Rock Funds – supplemental presentation Shaun Tozer, Project Manager; Larissa Grundell, Assistant City Engineer/Utility Inspector; and Joe Chriest, Public Works Supervisor, gave a presentation to show the history of staffing for the Public Works Crew as it relates to the growth of the City and specifically the number of full time equivalents (FTEs) in the Parks Department fund. Mr. Tozer also presented on the increased maintenance need specific to the Big Rock Ballfields. Mr. Tozer, Ms. Grundell and Mr. Chriest then answered questions from Council. Miscellaneous Funds Lara Thomas, Interim City Administrator, and Jodi Wycoff, City Clerk, gave a presentation to review the Economic Development, Community Events and Recycling funds. The Economic Development fund is where the matching funds for the annual Port of Seattle grant and projects and programs specific to economic development are paid from. The Community Events fund pays for the annual Holiday Lighting event as well as Human Services Grants. Ms. Thomas explained that staff is reviewing the Human Services Grant policy for possible updates and will bring it to Council for their review. The Recycling fund pays for the annual recycling events hosted by the City. Ms. Special Committee of the Whole Meeting 10/23/18 Approved 11/06/18  Wycoff explained that the recycling events and other activities paid from this fund are fully reimbursed by grants from King County and Department of Ecology. Ms. Thomas and Ms. Wycoff then answered questions from Council. II. General Budget Discussion Lara Thomas, Planning Director/Interim City Administrator; Carey Hert, Police Chief/Interim Deputy City Administrator; and Lindsey Vaughn, Finance Director, gave a presentation to update Council on questions raised during previous presentations including a breakout of revenues and expenditures for the Levy; details of proposed spending of ending fund balance of the General Fund, Street Fund and the Building Maintenance Fund; and changes to the Legislative budget since the last discussion about that fund. Mr. Hert reviewed proposed changes to revenues for Big Rock Ballfields including amending the user fee allocation to split between turf replacement and operation & maintenance as well as increase user fees by the annual Consumer Price Index (CPI) (3.3% for 2019). Staff requested Council to give direction on specific items soon so that the proposed budget can be amended accordingly. Items requiring decisions include: funding the proposed new FTEs in Parks and Building; utilize year-end fund balance from Streets for a grant match for a capital project; amend the allocation of revenues from Big Rock Ballfields to a split between turf replacement and operations/maintenance; accept proposed amendments to the Legislative fund; sell the WRECK Center and use a portion of the proceeds to fund a Government Facilities Plan; and transfer funds from General Fund year-end balance to the Building Maintenance Fund for repairs to the Depot Building. Council requested that the decision points be brought to the next meeting for further discussion. III. Adjournment The Committee of the Whole adjourned at 7:44 p.m. ATTEST: Mike Remington, Acting Mayor Pro Tem Jodi Wycoff, City Clerk Special Committee of the Whole Meeting 10/23/18 Approved 11/06/18