City Council

CITY COUNCIL MEETING Lower Level Council Chambers Monday, May 15, 2023 6:00 PM MINUTES CALL TO ORDER – ROLL CALL PRESENT Mayor Jeff Jacque, Council Member Mike English, Council Member Mike Oberbroeckling, Council Member Tom Westhoff Council Member Jim Gibbs arrived at 6:21 pm ABSENT Council Member Jenni Ostwinkle Silva PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA Motion made by Council Member English to approve Monday, May 15, 2023 agenda as presented Seconded by Council Member Oberbroeckling. Voting Yea: English, Oberbroeckling, Westhoff Nay: None Absent: Gibbs Motion carried. ORAL COMMENTS APPROVAL OF CONSENT AGENDA Motion made by Council Member Oberbroeckling to approve Consent Agenda Seconded by Council Member English. Voting Yea: Gibbs, English, Oberbroeckling, Westhoff Nay: None Motion carried. 1. Approve Bills List; 2. Approve Minutes City Council Meeting - May 1, 2023; 3. Receive & File Minutes James Kennedy Public Library Board of Trustees Meeting - April 11, 2023 4. Blasting Permit Bennett Explosives, Inc. - May 2023; 5. Blasting Permit Bennett Explosives, Inc - June 2023; 6. Special Class C Retail Alcohol License (5 Day) June 5 - 9, 2023 Dyersville Chamber of Commerce Downtown Summer Nights; 7. Special Class C Retail Alcohol License (5 Day) July 10 - 14, 2023 Dyersville Chamber of Commerce Downtown Summer Nights; 8. Class C Retail Alcohol License Mixtera Grill Dyersville; 9. Parade Permit Dyersville Industries, Inc. - 37th Annual Dyersville Tractor Parade - June 3, 2023 at 6:30 pm; 10. Request from Dyersville Industries, Inc. requesting permission to use the public streets for the 20th Annual Dyersville Tractor Ride on Friday, June 2, 2023 at 8:30 am; 11. Parade Permit Basilica of St. Francis Xavier - Corpus Christi Procession - June 11, 2023; 12. Request from the Fuse to block 4-5 parking spots in front of their business on July 15, 2023; 13. Request from James Kennedy Public Library to close their parking lot for a live animal program for their Summer Reading Program on June 19, 2023 from 8:00 am - 2:30 pm; 14. Request from the Dyersville Area Chamber of Commerce to use Legacy Square for the June 9th & July 14th Downtown Summer Nights and to close 2nd St SW in front of St. Francis Xavier School between 2nd Ave & 3rd Ave SW for the Firemen’s Waterball in June; 15. Resolution No. 32-23 hiring Police Officer for the City of Dyersville 16. Resolution No. 33-23 Setting the Salaries for the Dyersville Family Aquatic Center Summer Employees of the City of Dyersville for 2023; 17. Resolution No. 34-23 Setting the Salary for an Employee of the City of Dyersville; 18. Resolution No. 37-23 fix a date for a public hearing on proposal to enter into a General Fund Snow Plow Truck Lease-Purchase Agreement with lease payments thereunder in an amount not to exceed $225,000; 19. Authorize Mayor to Sign Change Order No. 5 - Dyersville East Road Utilities Extension 2022 - Sanitary Sewer & Force Main - Tschiggfrie Excavating, Co. - $11,323.87; 20. Authorize Mayor to Sign Contract Payment No. 5 to Tschiggfrie Excavating Co. in the amount of $97,814.68 for Dyersville East Road Utility Extension 2022 - Sanitary Sewer & Force Main; 21. Authorize Mayor to Sign Contract Payment No. 8 to Portzen Construction, Inc. in the amount of $76,415.83 for Dyersville East Road Utility Extension 2022 - Contract D - Lift Station & Linear Sewer Onsite; 22. Authorize Mayor to Sign Contract Payment No. 2 to F.L. Krapfl, Inc. in the amount of $122,114.71 for Dyersville East Road Utility Extension 2022 - Contract C Water Pumping Station; 23. Authorize Mayor to Sign Contract Payment No. 3 to Top Grade Excavating, Inc. in the amount of 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8234 www.cityofdyersville.com $306,271.82 for Dyersville East Road Utility Extension 2022 - Contract E Water & Sewer; 24. Receive & File Sewer Jetting Notice; 25. Receive & File Staff Report - Police - May 2023; 26. Receive & File Staff Report - Library - May 2023; 27. Receive & File Staff Report - Parks & Recreation - May 2023; 28. Receive & File Staff Report - Public Works - May 2023; 29. Receive & File - Staff Report - City Administrator - May 2023; 30. Miscellaneous Correspondence Board Member Advertisement. The following bills were approved for payment: Access Systems Contract $ 628.72 Ace Homeworks Supplies $ 588.19 AireSpring Phone $ 328.97 Amazon Books $ 1,552.75 Automatic Systems Co Supplies $ 150,465.00 Baker & Taylor Books Books $ 1,516.04 Bell Bank Equipment Finance Lease Payment $ 4,689.80 Bi-County Disposal Inc Garbage / Recycling $ 25,925.70 Black Hills Energy Natural Gas $ 1,026.80 Blackstone Publishing Books $ 135.72 Book Bundler, The Supplies $ 716.98 Capital Sanitary Supply Supplies $ 60.88 Cascade Pioneer-Advertiser Subscription $ 60.00 Cengage Learning Books $ 134.35 Center Point Publishing Books $ 75.96 Complete Office of Wisconsin Supplies $ 97.85 Computer Doctors Inc Computer Work $ 2,136.00 Conference Technologies Inc Channel 8 $ 12,431.00 Cook's Illustrated Subscription $ 14.95 Crescent Electric Supply Supplies $ 5,073.09 Davidshofer, Barbara Supplies $ 90.80 Dyersville Commercial Legal Notices/Ads $ 633.82 Eagle Point Energy 5 Solar Energy $ 3,113.88 Exvorte Engineering Professional Service $ 525.00 Fareway Stores Inc Program $ 57.03 Ferguson Waterworks Supplies $ 3,577.65 Fuerste Carew Coyle Juergens & Sudmeier PC Legal Fees $ 66.00 GDM CNC Routing Inc Supplies $ 570.00 Giant Wash Uniforms/Floor Mats $ 103.14 Gudenkauf, Deb Program $ 25.83 Hausers Water Systems Supplies $ 669.00 Hawkins Water Treatment Supplies $ 3,483.69 Heritage Printing Co Supplies $ 204.62 HGTV Magazine Subscription $ 12.00 Holiday Inn Conference Center Meeting $ 224.00 Hoopla By Midwest Tape Program $ 207.54 ImOn Communications LLC Fiber Optic Internet $ 2,010.00 Impact7G Engineer Fees $ 880.00 Ingram Library Services Books $ 589.56 Iowa Dept of Natural Resources Certification $ 20.00 Iowa History Journal Subscription $ 19.95 J & J Lawn Care Mowing Contract $ 15,604.60 J & L Lumber Supplies $ 30.00 John Deere Financial Supplies $ 607.16 K & K Logo Designs Ltd Uniforms $ 950.00 Kanopy Inc Program $ 37.00 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8234 www.cityofdyersville.com Kramer, Karen Refund $ 100.00 Leick, Ruth Refund $ 200.00 Manchester Press Subscription $ 60.00 Medical Associates Clinic Testing $ 52.00 Microbac Laboratories Testing $ 1,433.50 Midwest Patch / Hi Viz Safety Supplies $ 784.00 Mm Mechanical Contract $ 1,890.00 Mr. Lock & Key Supplies $ 16.95 Origin Design Co Engineer Fees $ 57,512.00 Overdrive Electronic Media $ 1,127.76 Pioneer Woman Subscriptions $ 12.00 Postmaster Supplies $ 48.00 Pregler, John Program $ 100.00 Prier Bros Inc Service $ 83.50 Quill Corporation Supplies $ 9.34 Racom Corporation Equipment / Repairs $ 145.00 River City Paving Street Patching $ 8,381.57 Roeder, Brian or Kerry Refund $ 100.00 Roeder, Lynann Refund $ 200.00 School Life Program $ 174.70 Schroeder, Brent C. Reimbursement $ 72.00 Servpro of Dubuque Insurance Claim $ 3,344.98 Skyline Winter Services Supplies $ 840.00 Streicher's Uniform $ 181.00 Tauke Motors Vehicle Maintenance $ 1,506.09 Thompson, Terry Refund $ 100.00 TJ Cleaning Services Cleaning Services $ 720.00 Traces Program $ 300.00 Ungs, Ruth Refund $ 100.00 Unity Point Clinic Testing $ 84.00 USA Blue Book Supplies $ 616.65 Verizon Wireless Phone $ 21.06 Wandsnider, John Reimbursement $ 74.00 Wartburg College - NSTA Chapter Program $ 108.02 Windstream Phone $ 126.04 001 - General Fund $ 52,292.01 002 - Library Trust Fund $ 1,837.36 110 - Road Use Fund $ 8,399.56 112 - Trust and Agency Fund $ 800.00 301 - Capital Projects Fund $ 1,375.00 600 - Water Fund $ 12,975.36 602 - Water Capital Fund $ 136,979.00 610 - Sewer Fund $ 11,273.71 612 - Sewer Capital Account $ 70,503.00 670 - Solid Waste Fund $ 26,160.18 Grand Total: $ 322,595.18 ACTION ITEMS 31. 6:00 P.M. Public Hearing on amendment of current city budget for fiscal year ending June 30, 2023 Motion made by Council Member Gibbs to open Public Hearing Seconded by Council Member Oberbroeckling. 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8234 www.cityofdyersville.com Voting Yea: Gibbs, English, Oberbroeckling, Westhoff Nay: None Motion carried. With there being no written or oral comments received Motion made by Council Member English to close Public Hearing Seconded by Council Member Westhoff. Voting Yea: Gibbs, English, Oberbroeckling, Westhoff Nay: None Motion carried. 32. Resolution No. 36-23 adopting amendment of current city budget for fiscal year ending June 30, 2023 Motion made by Council Member Gibbs to approve Seconded by Council Member Oberbroeckling. Voting Yea: Gibbs, English, Oberbroeckling, Westhoff Nay: None Motion carried. 33. Resolution No. 35-23 approving agreement between City of Dyersville, Tucktara, LLC, and Penn House LLC Partners for Building Renovations, Pennsylvania House Apartments Project Motion made by Council Member Westhoff to approve Seconded by Council Member Oberbroeckling. Voting Yea: Gibbs, English, Oberbroeckling, Westhoff Nay: None Motion carried. 34. Resolution No. 38-23 awarding and approving contract for the demolition through Hazard Mitigation Grant Program Funds for Property at 309 3rd Avenue SW in the Flood Buyout Program Motion made by Council Member English to approve Seconded by Council Member Gibbs. Voting Yea: Gibbs, English, Oberbroeckling, Westhoff Nay: None Motion carried. 35. Resolution No. 39-23 approving grant agreement between Enhance Iowa Board and City of Dyersville, Sports Tourism Infrastructure Grant Motion made by Council Member Oberbroeckling to approve Seconded by Council Member Gibbs. Voting Yea: Gibbs, English, Oberbroeckling, Westhoff Nay: None Motion carried. 36. Discussion and Possible Action on funding request for American Legion Post 137 Motion made by Council Member English to approve lease holder improvements not to exceed $160,000 from ARPA Funds and to be completed by June 2024 Seconded by Council Member Gibbs. Voting Yea: Gibbs, English, Oberbroeckling, Westhoff Nay: None Motion carried. COUNCIL COMMENTS ADJOURNMENT Motion made by Council Member English to adjourn at 7:20 pm Seconded by Council Member Oberbroeckling. Voting Yea: Gibbs, English, Oberbroeckling, Westhoff Nay: None Motion carried. ____________________________________ Jeff Jacque Mayor ATTEST: _________________________________________ Tricia L. Maiers, City Clerk / Treasurer 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8234 www.cityofdyersville.com