City Council

CITY COUNCIL MEETING Lower Level Council Chambers Monday, September 18, 2023 6:00 PM MINUTES CALL TO ORDER – ROLL CALL PRESENT Mayor Jeff Jacque, Council Member Jim Gibbs, Council Member Mike Oberbroeckling, Council Member Tom Westhoff ABSENT Council Member Jenni Ostwinkle Silva PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA Motion made by Council Member Oberbroeckling to approve Monday, September 18, 2023 agenda as presented Seconded by Council Member Gibbs. Voting Yea: Gibbs, Oberbroeckling, Westhoff Nay: None Absent: Ostwinkle Silva Motion carried. ORAL COMMENTS APPROVAL OF CONSENT AGENDA Motion made by Council Member Westhoff to approve Consent Agenda Seconded by Council Member Gibbs. Voting Yea: Gibbs, Oberbroeckling, Westhoff Nay: None Absent: Ostwinkle Silva Motion carried. 1. Bills List; 2. Approve Receipts - March, 2023; 3. Approve Receipts - April, 2023; 4. Approve Receipts - May, 2023; 5. Approve Receipts - June, 2023; 6. Approve Receipts - July, 2023; 7. Approve Minutes City Council Meeting - September 5, 2023; 8. Receive & File Minutes James Kennedy Public Library Board of Trustees Meeting - August 9, 2023; 9. Receive & File Minutes Planning & Zoning Commission Meeting - September 11, 2023; 10. Receive & File Minutes Parks & Recreation Commission Meeting - September 13, 2023; 11. Class C Retail Alcohol License Beckman Catholic High School Gala (5 Day 10/26-10/30/2023); 12. Class C Retail Alcohol License The Palace Saloon Bar & Grill; 13. Blasting Permit Bennett Explosives, Inc. - October 2023; 14. Resolution No. 60- 23 Approving Final Plat of Hewitt Creek Subdivision, City of Dyersville and Dubuque County, Iowa. The Southwest Quarter of the Southeast Quarter of Section 22 and the Northwest Quarter of the Northeast Quarter of Section 27, Except Lot 1; and Lot 1 in Part of the Southwest Quarter of the Southeast Quarter of Section 22 and part of the Northwest Quarter of the Northeast Quarter of Section 27, all in Township 89 North, Range 2 West of the 5th P.M., City of Dyersville and Dubuque County, Iowa.; 15. Authorize Mayor to Sign Contract Payment No. 6 to F.L. Krapfl, Inc. in the amount of $209,135.17 for Dyersville East Road Utility Extenstion 2022 - Contract C - Water Pumping Station; 16. Accept Resignation Michael English, City Council, effective September 5, 2023; 17. Accept Resignation Karen Kramer, James Kennedy Public Library Board of Trustees, effective September 1, 2023; 18. Request from Lyle Theisen to close the street for a neighborhood party on September 23, 2023.; 19. Request from Gisella Aitken-Shadle to have a Hispanic Heritage Month Celebration at Westside Park on Saturday, October 14, 2023 from noon to 4:00 pm.; 20. Receive & File Treasurer's Report - March 2023; 21. Receive & File Revenue & Expenditure Report March 2023; 22. Receive & File Treasurer's Report - April 2023; 23. Receive & File Revenue & Expenditure Report April 2023; 24. Receive & File Treasurer's Report - May 2023; 25. Receive & File Revenue & Expenditure Report May 2023; 26. Receive & File Treasurer's Report - June 2023; 27. Receive & File Revenue & Expenditure Report June 2023; 28. Receive & File Treasurer's Report - July 2023; 29. Receive & File Revenue & Expenditure Report July 2023; 30. Receive & File Fall 2023 Hydrant Flushing Schedule; 31. Receive & File Staff Report - Police - September 2023; 32. Receive & File Staff Report - Parks & Recreation - September 2023; 33. Receive 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com & File Staff Report - Library - September 2023; 34. Receive & File Staff Report - Public Works - September 2023; 35. Receive & File Staff Report - City Administrator - September 2023. The following bills were approved for payment: Access Systems Contract $ 674.65 Acco Supplies $ 14,112.37 Ace Homeworks Supplies $ 89.34 Airespring Phone $ 332.12 Alliant Energy Electricity $ 9,405.54 Alvarado, Juan Referee Fees $ 97.50 Amazon Books $ 1,330.37 American History Subscription $ 26.95 American Legion Post 137 Renovation $ 23,559.27 Assoc For Rural & Small Libraries Dues $ 200.00 Auditor - State of Iowa Audit $ 625.00 Baker & Taylor Books Books $ 1,216.38 Bard Materials Rock/Sand/Lime $ 71.77 Benton-Hermsen, Kimshiro Programs $ 20.00 Bi-County Disposal Inc Garbage / Recycling $ 26,425.70 Black Hills Energy Natural Gas $ 556.35 Blackstone Publishing Books $ 123.12 Blue Path Finance Inc Solar Energy $ 3,664.89 Boeckenstedt, Ann Programs $ 20.00 Carquest Auto Parts Supplies $ 4.25 Catster Subscription $ 29.95 Cengage Learning Books $ 148.76 Center Point Publishing Books $ 182.44 CivicPlus Software Renewal $ 4,140.00 Crescent Electric Supply Supplies $ 1,003.72 Da Silva, Peyton Referee Fees $ 40.00 Dalinc Dues $ 15.00 Demco Educational Corp Supplies $ 235.80 Diamond Vogel Supplies $ 732.00 Dubuque Fire Equipment Inc Fire Extinguisher Inspection $ 538.70 Dyersville Commercial Program $ 202.00 Elite Dental PC Development Agreement $ 5,413.32 Fareway Stores Inc Program $ 18.47 Ferguson Waterworks #2516 Water Meters $ 1,022.49 Food Network Magazine Subscription $ 12.00 Fresh Prints, LLC Supplies $ 250.70 Fuerste Carew Coyle Juergens PC Legal Fees $ 1,650.24 Giant Wash Uniforms/Floor Mats $ 100.56 Goat Journal Subscription $ 49.97 Goldsmith, Ben or Sarah Referee Fees $ 240.00 Hageman, Brody Referee Fees $ 145.00 Hageman, Carter Referee Fees $ 75.00 Hansel Cleaning Services LLC Cleaning $ 1,000.00 Hawkins Water Treatment Supplies $ 4,022.66 Heritage Printing Co Program $ 30.00 Hoopla By Midwest Tape Program $ 207.10 Imon Communications LLC Fiber Optic Internet $ 1,035.84 Impact7G Engineer Fees $ 1,035.00 Ingram Library Services Books $ 778.84 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com Iowa Municipal Finance Officers Assn Registration $ 150.00 Iowa Parks & Recreation Association Membership $ 180.00 John Deere Financial Supplies $ 90.93 Kanopy Inc Program $ 54.00 Kiplinger's Personal Finance Subscription $ 59.95 Kluesner Construction Inc Street Patching $ 10,520.00 Kruse, Hailey Referee Fees $ 150.00 Link, Lainey Reimbursement $ 90.00 Link, Vanessa Reimbursement $ 125.00 Maiers, Tricia Reimbursement $ 6.00 Maquoketa Valley Electric Coop Electricity $ 2,821.81 Mertz, Avery Reimbursement $ 130.00 Meyer, Connie Refund $ 100.00 Microbac Laboratories Testing $ 1,658.25 Naber, Matt Referee Fees $ 185.00 New Yorker, The Subscription $ 74.99 Niche Academy Database $ 500.00 Nieman, Tim Referee Fees $ 270.00 Nosbisch, Lynn Referee Fees $ 175.00 Overdrive Electronic Media $ 694.88 Parts Authority Supplies $ 109.01 Poets & Writers Magazine Subscription $ 24.95 Postmaster Supplies $ 102.00 Pry, Justin Referee Fees $ 112.50 RDG Planning & Design Professional Services $ 182,273.39 Recker, Josephine Refund $ 200.00 Reliance Standard Insurance $ 15.46 Riniker, Jessica Refund $ 100.00 Road Runner Subscription $ 39.99 Roeder, Brian or Kerry Referee Fees $ 30.00 Roeder, Mason Referee Fees $ 30.00 Roling, Andrew Referee Fees $ 242.50 Roling, Steven Referee Fees $ 255.00 Schrandt, Dawn Programs $ 137.96 Schroeder, Brent C. Reimbursement $ 36.25 Staples Supplies $ 79.03 Tauke Motors Vehicle Maintenance $ 215.68 The Week Subscription $ 199.00 Thein, Morgan Refund $ 100.00 This Old House Subscription $ 8.00 TJ Cleaning Services Cleaning Services $ 770.00 Traffic & Transportation Prod Ltd Traffic Light $ 274.48 USA Blue Book Supplies $ 930.26 Vogue Subscription $ 15.00 Vorwald, Tyler Reimbursement $ 100.00 Wall Street Journal Subscription $ 599.98 Welter Storage Equip Co Supplies $ 1,509.00 Werner, Ron Referee Fees $ 120.00 Windstream Phone $ 126.09 Wolf, Jerry Referee Fees $ 175.00 Wolf, Russ Referee Fees $ 147.50 Women's Health Subscription $ 10.00 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com 001 - General Fund $ 41,204.05 002 - Library Trust Fund $ 1,865.65 110 - Road Use Fund $ 3,869.27 112 - Trust and Agency Fund $ 500.00 128 - CDBG $ 23,576.49 135 - Dyersville TIF Dist Fund $ 5,413.32 301 - Capital Projects Fund $ 197,443.56 600 - Water Fund $ 10,681.79 610 - Sewer Fund $ 2,994.16 670 - Solid Waste Fund $ 26,486.68 Grand Total: $ 314,034.97 Receipts March 2023 001 - General Fund $ 73,956.04 002 - Library Trust $ 10,201.69 110 - Road Use Tax $ 29,700.30 112 - Trust & Agency $ 1,950.00 121 - L.O. Sales Tax Reserve $ 48,495.59 128 - CDBG / Flood Fund $ 139,596.53 135 - Dyersville TIF Dist Fund $ 59,682.39 200 - Debt Service $ 2,656,034.23 301 - Capital Projects Fund $ 1,142.66 600 - Water Fund $ 78,708.66 602 - Water Capital Fund $ 334,707.79 610 - Sewer Fund $ 108,431.53 670 - Solid Waste Fund $ 30,736.11 ===Receipt Total=== $ 3,573,343.52 March 2023 Treasurer's Report Summary 001 - General Fund $ 367,270.19 002 - Library Trust Fund $ 85,679.06 110 - Road Use Tax Fund $ 52,261.40 112 - Trust & Agency Fund $ 41,836.00 121 - L.O. Sales Tax Reserve $ 664,018.12 128 - CDBG / Flood Fund $ 471,191.63 135 - Dyersville TIF District $ 3,170,838.58 200 - Debt Service Fund $ 3,429,635.05 301 - Capital Improvements $(2,050,554.52) 600 - Water Fund $ (26,964.48) 601 - Water Sinking Fund $ (32,020.15) 602 - Water Capital $ (346,659.38) 610 - Sewer Fund $ (412,543.06) 611 - Sewer Sinking Fund $ (54,903.72) 612 - Sewer Capital Fund $ (798,720.54) 670 - Solid Waste Fund $ (9,505.46) ===Total=== $ 4,550,858.72 Receipts April 2023 001 - General Fund $ 837,304.52 002 - Library Trust Fund $ 2,233.72 110 - Road Use Tax Fund $ 50,151.92 112 - Trust & Agency Fund $ 750.00 121 - L.O. Sales Tax Reserve $ 34,936.77 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com 128 - CDBG Fund $ 10,750.00 135 - Dyersville TIF Dist Fund $ 572,003.63 200 - Debt Service Fund $ 214,698.99 600 - Water Fund $ 75,057.06 610 - Sewer Fund $ 105,400.49 670 - Solid Waste Fund $ 30,186.66 ===Receipt Total=== $ 1,933,473.76 April 2023 Treasurer's Report Summary 001 - General Fund $ 786,352.39 002 - Library Trust Fund $ 85,388.76 110 - Road Use Tax Fund $ 69,420.12 112 - Trust & Agency Fund $ 41,836.00 121 - L.O. Sales Tax Reserve $ 698,954.89 128 - CDBG / Flood Fund $ 291,839.23 135 - Dyersville TIF District $ 3,630,658.61 200 - Debt Service Fund $ 3,644,334.04 301 - Capital Improvements $(2,094,166.91) 600 - Water Fund $ (25,697.65) 601 - Water Sinking Fund $ (32,020.15) 602 - Water Capital $(1,372,366.50) 610 - Sewer Fund $ (399,918.01) 611 - Sewer Sinking Fund $ (54,903.72) 612 - Sewer Capital Fund $ (864,781.04) 670 - Solid Waste Fund $ (9,463.01) ===Total=== $ 4,395,467.05 Receipts May 2023 001 - General Fund $ 279,542.46 002 - Library Trust $ 5,822.57 110 - Road Use Tax $ 55,569.36 112 - Trust & Agency $ 600.00 121 - L.O. Sales Tax Reserve $ 58,306.22 135 - Dyersville TIF Dist Fund $ 77,195.37 200 - Debt Service $ 27,237.64 600 - Water Fund $ 80,785.47 610 - Sewer Fund $ 111,248.94 670 - Solid Waste Fund $ 30,539.21 ===Receipt Total=== $ 726,847.24 May 2023 Treasurer's Report Summary 001 - General Fund $ 782,123.35 002 - Library Trust Fund $ 89,175.50 110 - Road Use Tax Fund $ 87,661.26 112 - Trust & Agency Fund $ 41,036.00 121 - L.O. Sales Tax Reserve $ 757,261.11 128 - CDBG / Flood Fund $ 289,409.27 135 - Dyersville TIF District $ 3,227,679.73 200 - Debt Service Fund $ 3,164,584.18 301 - Capital Improvements $(2,125,194.70) 600 - Water Fund $ (2,309.61) 601 - Water Sinking Fund $ (419,325.15) 602 - Water Capital $(2,112,221.04) 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com 610 - Sewer Fund $ (323,186.61) 611 - Sewer Sinking Fund $ (274,706.22) 612 - Sewer Capital Fund $ (935,284.04) 670 - Solid Waste Fund $ (9,451.29) Total $ 2,237,251.74 Receipts June 2023 001 - General Fund $ 84,019.67 002 - Library Trust $ 972.02 110 - Road Use Tax $ 69,115.43 112 - Trust & Agency Fund $ 1,950.00 121 - L.O. Sales Tax Reserve $ 51,776.00 135 - Dyersville TIF Dist Fund $ 99.42 200 - Debt Service $ 2,338.99 600 - Water Fund $ 84,713.60 601 - Water Sinking Fund $ 1,708,505.87 610 - Sewer Fund $ 114,130.92 670 - Solid Waste Fund $ 30,552.14 ===Receipt Total=== $ 2,148,174.06 June 2023 Treasurer's Report Summary 001 - General Fund $ 434,179.98 002 - Library Trust Fund $ 85,540.62 110 - Road Use Tax Fund $ 111,248.97 112 - Trust & Agency Fund $ 41,386.00 121 - L.O. Sales Tax Reserve $ 809,037.11 128 - CDBG / Flood Fund $ 1,624,669.37 135 - Dyersville TIF District $ 2,821,511.24 200 - Debt Service Fund $ 3,166,779.83 301 - Capital Improvements $(3,531,830.10) 600 - Water Fund $ 8,426.29 601 - Water Sinking Fund $ 1,191,540.26 602 - Water Capital $(2,524,976.64) 610 - Sewer Fund $ (311,592.98) 611 - Sewer Sinking Fund $ (676,030.07) 612 - Sewer Capital Fund $ (940,761.54) 670 - Solid Waste Fund $ (50,307.95) ===Total=== $ 2,258,820.39 Receipts July 2023 001 - General Fund $ 158,377.83 002 - Library Trust $ 234.48 110 - Road Use Tax $ 50,314.68 112 - Trust & Agency $ 1,350.00 121 - L.O. Sales Tax Reserve $ 45,064.68 200 - Debt Service $ 1,142.74 301 - Capital Projects Fund $ 100,000.00 600 - Water Fund $ 105,162.26 610 - Sewer Fund $ 630,992.31 670 - Solid Waste Fund $ 30,278.93 ===Receipt Total=== $ 1,122,917.91 July 2023 Treasurer's Report Summary 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com 001 - General Fund $ (338,207.13) 002 - Library Trust Fund $ 84,036.81 110 - Road Use Tax Fund $ 128,335.95 112 - Trust & Agency Fund $ 42,236.00 121 - L.O. Sales Tax Reserve $ 854,101.79 128 - CDBG / Flood Fund $ 1,609,352.59 135 - Dyersville TIF District $ 2,790,767.00 200 - Debt Service Fund $ 3,167,622.57 301 - Capital Improvements $(3,475,236.60) 600 - Water Fund $ 66,271.69 601 - Water Sinking Fund $ 1,191,540.26 602 - Water Capital $(2,947,572.68) 610 - Sewer Fund $ 287,718.32 611 - Sewer Sinking Fund $ (676,130.07) 612 - Sewer Capital Fund $ (940,761.54) 670 - Solid Waste Fund $ (56,656.88) ===Total=== $ 1,787,418.08 ACTION ITEMS 36. 6:00 P.M. Public Hearing on the proposed plans, specifications, form of contract, and estimate of cost for the RM-2160(618)--9D-31, 20 West Industrial Center Phase 3 Contract C - Culvert project Motion made by Council Member Oberbroeckling to open Public Hearing seconded Council Member Westhoff Voting Yea: Gibbs, Oberbroeckling, Westhoff Nay: None Absent: Ostwinkle Silva Motion carried. With there being no written or oral comments received Motion made by Council Member Gibbs to close Public Hearing Seconded by Council Member Oberbroeckling. Voting Yea: Gibbs, Oberbroeckling, Westhoff Nay: None Absent: Ostwinkle Silva Motion carried. 37. Resolution No. 61-23 approving and confirming the proposed plans, specifications, and form of contract for the RM-2160(618)--9D-31 20 West Industrial Center Phase 3 Contract C-Culvert Project Motion made by Council Member Oberbroeckling to approve Seconded by Council Member Gibbs. Voting Yea: Gibbs, Oberbroeckling, Westhoff Nay: None Absent: Ostwinkle Silva Motion carried. 38. Discussion and Possible Action on filling the 2nd ward council seat vacancy Motion made by Council Member Westhoff to not appoint person Seconded by Council Member Gibbs. Voting Yea: Gibbs, Oberbroeckling, Westhoff Nay: None Absent: Ostwinkle Silva Motion carried. COUNCIL COMMENTS ADJOURNMENT Motion made by Council Member Oberbroeckling to adjourn at 6:44 pm Seconded by Council Member Westhoff. Voting Yea: Gibbs, Oberbroeckling, Westhoff Nay: None Absent: Ostwinkle Silva Motion carried. ____________________________________ Jeff Jacque Mayor ATTEST: 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com _________________________________________ Tricia L. Maiers, City Clerk / Treasurer 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com