City Council

CITY COUNCIL MEETING Lower Level Council Chambers Monday, October 02, 2023 6:00 PM MINUTES CALL TO ORDER – ROLL CALL PRESENT Mayor Jeff Jacque, Council Member Jim Gibbs, Council Member Jenni Ostwinkle Silva, Council Member Mike Oberbroeckling, Council Member Tom Westhoff PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA Motion made by Council Member Gibbs to approve Monday, October 2, 2023 agenda as presented Seconded by Council Member Oberbroeckling. Voting Yea: Gibbs, Ostwinkle Silva, Oberbroeckling, Westhoff Nay: None Motion carried. A. Mayor Appointment Mayor Pro-Tem Mike Oberbroeckling ORAL COMMENTS APPROVAL OF CONSENT AGENDA Motion made by Council Member Oberbroeckling to approve Consent Agenda as amended Seconded by Council Member Ostwinkle Silva. Voting Yea: Gibbs, Ostwinkle Silva, Oberbroeckling, Westhoff Nay: None Motion carried. 1. Approve Bills; 2. Approve Receipts - August, 2023; 3. Approve Minutes City Council Meeting - September 18, 2023; 4. Approve Minutes Board of Adjustment Meeting - September 20, 2023; 5. Authorize City Administrator to Sign Contract with Access Systems for copier lease; 6. Request from Brown's Hometown Victory Foundation to host a Friday the 13th Halloween event on October 13, 2023. They would like to use the smaller soccer field near the playground equipment for the event. The event would run from 3:30pm-10pm; 7. Receive & File Bi-County Ambulance rent effective October 1, 2023 - $1,300.14 (3% increase); 8. Receive & File Treasurer's Report - August 2023; 9. Receive & File Revenue & Expense Report - August 2023; 10. Miscellaneous Correspondence ECIA Spotlight - September 2023; 11. Miscellaneous Correspondence Greater Dubuque Development Corporation - September 2023; 12. Miscellaneous Correspondence Keep Iowa Beautiful - September 2023. The following bills were approved for payment: Access Systems Contract $ 78.35 Ace Homeworks Supplies $ 139.31 Alliant Energy Electricity $ 66,446.35 American Legion Post 137 Renovation $ 2,863.50 ASCAP - American Society of Composers License $ 442.50 Auto Tech Vehicle Maintenance $ 170.00 Big Wheels Repair LLC Vehicle Maintenance $ 636.63 Brunsman, Shawn Referee Fees $ 102.50 Carquest Auto Parts Supplies $ 4.83 City of Dubuque Testing $ 120.00 Da Silva, Peyton Referee Fees $ 50.00 Diamond Vogel Supplies $ 366.00 Dubuque County Sheriff 911 Notification System $ 501.23 Ems Industrial Inc Supplies $ 8,568.49 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com Engineering Services & Products Co Development Agreement $ 83,345.07 Ferguson Waterworks Water Meters $ 7,219.47 FL Krapfl Inc Equipment/Labor $ 7,497.25 Giant Wash Uniforms/Floor Mats $ 41.25 Hageman, Brody Referee Fees $ 132.50 Hageman, Carter Referee Fees $ 110.00 Hawkins Water Treatment Supplies $ 551.36 Hefel Portable Services LLC Contracted Service $ 1,032.00 Henderson Truck Equipment Supplies $ 479.49 Iowa Water Environment Assoc Registration $ 40.00 Jam Systems & Midland Doors Supplies $ 76.75 John Deere Financial Vehicle Maintenance $ 414.98 Jumbo Visual Projection Service $ 300.00 Koehn, Grace Refund $ 100.00 Kruse, Hailey Referee Fees $ 150.00 Lueck, Lynn Refund $ 100.00 Maahs, Michael Reimbursement $ 150.00 Maiers, Tricia Reimbursement $ 221.26 Maquoketa Valley Electric Coop Electricity $ 4,317.81 Microbac Laboratories Testing $ 52.50 Mm Mechanical Service Call $ 776.39 Mutual Wheel Company Supplies $ 633.86 Naber, Matt Referee Fees $ 105.00 Navistar BMO Harris Bank Trucks Lease $ 7,766.76 Nieman, Tim Referee Fees $ 270.00 Nosbisch, Lynn Referee Fees $ 210.00 OPG-3 Inc Software Renewal $ 5,710.00 Pasker, Kara & Joey Refund $ 100.00 Pitney Bowes Postage $ 500.00 Polydyne Inc Supplies $ 3,074.04 Preferred Health Choices LLC HRA $ 95.00 Premier Window Cleaning Window Cleaning $ 150.00 Prier Bros Inc Maintenance/Equipment $ 3,336.39 Pry, Justin Referee Fees $ 45.00 Quill Corporation Supplies $ 24.21 Racom Corporation Equipment $ 3,294.16 RDG Planning & Design Professional Services $ 542,005.03 Recker, Terry Reimbursement $ 150.00 Reicher, Joe Reimbursement $ 150.00 Reliance Standard Insurance $ 768.96 River City Paving Street Paving $ 137,652.22 Roling, Andrew Referee Fees $ 197.50 Roling, Steven Umpire Fees $ 177.50 Sandry Fire Supply LLC Equipment $ 554.55 Schroeder, Brent C. Reimbursement $ 40.37 Sherwin-Williams Supplies $ 38.37 Simon's Fire Equipment & Repair Supplies $ 741.35 Streicher's Supplies $ 364.99 T & W Grinding Composting $ 5,875.00 Thier, Krista Refund $ 250.00 TJ Cleaning Services Cleaning Services $ 740.00 Verizon Wireless Cell Phone $ 926.15 Werner, Ron Referee Fees $ 225.00 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com White Cap LP Supplies $ 23.42 WHKS & Co Engineering Fees $ 2,517.01 Windstream Phone $ 588.56 Wolf, Jerry Referee Fees $ 122.50 Wolf, Russ Referee Fees $ 247.50 001 - General Fund $ 35,409.06 110 - Road Use Fund $ 1,585.70 112 - Trust and Agency Fund $ 550.00 128 - CDBG $ 2,940.25 135 - Dyersville TIF Dist Fund $ 83,345.07 301 - Capital Projects Fund $ 682,293.98 600 - Water Fund $ 18,761.42 602 - Water Capital Fund $ 51,313.88 610 - Sewer Fund $ 25,115.65 670 - Solid Waste Fund $ 5,953.16 Grand Total: $ 907,268.17 Receipts August 2023 001 - General Fund $ 83,743.90 002 - Library Trust $ 1,890.43 110 - Road Use Tax $ 49,782.45 112 - Trust & Agency $ 1,775.00 121 - L.O. Sales Tax Reserve $ 58,450.48 135 - Dyersville TIF Dist Fund $ 2,564.06 200 - Debt Service $ 1,763.09 600 - Water Fund $ 98,066.49 601 - Water Sinking Fund $ 1,069,948.77 610 - Sewer Fund $ 125,938.24 670 - Solid Waste Fund $ 30,137.87 ===Receipt Total=== $ 1,524,060.78 August 2023 Treasurer's Report Summary 001 - General Fund $ (545,096.97) 002 - Library Trust Fund $ 84,000.93 110 - Road Use Tax Fund $ 146,370.80 112 - Trust & Agency Fund $ 43,011.00 121 - L.O. Sales Tax Reserve $ 912,552.27 128 - CDBG / Flood Fund $ 1,565,589.43 135 - Dyersville TIF District $ 2,793,331.06 200 - Debt Service Fund $ 3,169,385.66 301 - Capital Improvements $ (3,819,776.80) 600 - Water Fund $ 87,581.65 601 - Water Sinking Fund $ 2,261,489.03 602 - Water Capital $ (3,599,723.08) 610 - Sewer Fund $ 367,988.69 611 - Sewer Sinking Fund $ (676,130.07) 612 - Sewer Capital Fund $ (943,700.29) 670 - Solid Waste Fund $ (57,318.66) ===Total=== $ 1,789,554.65 ACTION ITEMS 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com 13. Presentation by Speer Financial Presentation – Maggie Burger will be giving a presentation regarding the TIF report Motion made by Council Member Gibbs to receive and file Seconded by Council Member Westhoff. Voting Yea: Gibbs, Ostwinkle Silva, Oberbroeckling, Westhoff Nay: None Motion carried. 14. Resolution No. 62-23 awarding and approving a contract for 20 West Industrial Center Phase 3 Contract C-Culvert Project Motion made by Council Member Oberbroeckling to approve Seconded by Council Member Ostwinkle Silva. Voting Yea: Gibbs, Ostwinkle Silva, Oberbroeckling, Westhoff Nay: None Motion carried. 15. Resolution No. 63-23 approving an agreement for Engineering Services between the City Dyersville and HDR Engineering, Inc. for 2024 RAISE Grant Preparation and Submittal for the 12th Ave SW and 13th Ave SE Connector Over North Fork Maquoketa River Project Motion made by Council Member Oberbroeckling to approve Seconded by Council Member Westhoff. Voting Yea: Gibbs, Ostwinkle Silva, Oberbroeckling, Westhoff Nay: None Motion carried. 16. Resolution No. 64-23 approving an agreement for Engineering Services between the City Dyersville and WHKS and Company for 2024 RAISE Grant Preparation and Submittal for the 12th Ave SW and 13th Ave SE Connector Over North Fork Maquoketa River Project Motion made by Council Member Oberbroeckling to approve Seconded by Council Member Gibbs. Voting Yea: Gibbs, Ostwinkle Silva, Oberbroeckling, Westhoff Nay: None Motion carried. 17. Resolution No. 65-23 approving a Limited Notice to Proceed Agreement between This is Iowa Ballpark, Inc. and City of Dyersville, and Construction Manager Miron Construction Co., Inc. Motion made by Council Member Ostwinkle Silva to approve Seconded by Council Member Westhoff. Voting Yea: Gibbs, Ostwinkle Silva, Oberbroeckling, Westhoff Nay: None Motion carried. COUNCIL COMMENTS ADJOURNMENT Motion made by Council Member Oberbroeckling to adjourn at 7:17 pm Seconded by Council Member Gibbs. Voting Yea: Gibbs, Ostwinkle Silva, Oberbroeckling, Westhoff Nay: None Motion carried. ____________________________________ Jeff Jacque Mayor ATTEST: _________________________________________ Tricia L. Maiers, City Clerk / Treasurer 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com