City Council

CITY COUNCIL Lower Level Council Chambers Monday, November 20, 2023 6:00 PM MINUTES CALL TO ORDER – ROLL CALL PRESENT Mayor Jeff Jacque, Council Member Jim Gibbs, Council Member Jenni Ostwinkle Silva, Council Member Mark Singsank, Council Member Mike Oberbroeckling, Council Member Tom Westhoff PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA Motion made by Council Member Oberbroeckling to approve Monday, November 20, 2023 agenda as presented Seconded by Council Member Gibbs. Voting Yea: Gibbs, Ostwinkle Silva, Singsank, Oberbroeckling, Westhoff Nay: None Motion carried. ORAL COMMENTS APPROVAL OF CONSENT AGENDA Motion made by Council Member Gibbs to approve Seconded by Council Member Westhoff. Voting Yea: Gibbs, Ostwinkle Silva, Singsank, Oberbroeckling, Westhoff Nay: None Motion carried. 1. Approve Bills; 2. Approve Receipts - October, 2023; 3. Approve Minutes City Council Meeting - November 6, 2023; 4. Receive & File Minutes James Kennedy Public Library Board of Trustees Meeting - October 11, 2023; 5. Receive & File Minutes Planning & Zoning Commission Meeting - November 13, 2023; 6. Blasting Permit Bennett Explosives, Inc. - December 2023; 7. Special Class C Retail Alcohol License Happy Joe's Pizza; 8. Resolution No. 75-23 approving Final Plat of Steffensmeier Place No. 4, Dubuque County, Iowa; 9. Resolution No. 76-23 approving the 2023 Street Financial Report; 10. Request from Bi-County Disposal to deliver garbage toters in November, 2023; 11. Authorize Mayor to Sign Contract Payment No. 2 to Taylor Construction, Inc. in the amount of $227,774.01 for 1st Ave Bridge Deck; 12. Authorize Mayor to Sign Contract Payment No. 2 to Tschiggfrie Excavating Co. in the amount of $26,813.42 for the PCC Sidewalk/Trail project; 13. Authorize Mayor to Sign Change Order No. 7 - Dyersville East Utility Extension 2022 - Contract D Lift Station and Linear Sewer Onsite - Portzen Construction, Inc. - $29,821.79; 14. Authorize Mayor to Sign Contract Payment No. 11 to Portzen Construction, Inc. in the amount of $36,045.07 for Dyersville East Road Utility Extension 2022 - Contract D Lift Station and Linear Sewer Onsite; 15. Authorize Mayor to Sign Change Order No. 2 - Dyersville East Utility Extension 2022 - Contract E Water and Sewer - Top Grade Excavating, Inc. - $190,815.00; 16. Authorize Mayor to Sign Change Order No. 3 - Dyersville East Utility Extension 2022 - Contract E Water and Sewer - Top Grade Excavating, Inc. - $14,965.00; 17. Authorize Mayor to Sign Contract Payment No. 7 to Top Grade Excavating, Inc. in the amount of $14,216.75 for Dyersville East Road Utility Extension 2022 - Contract E Water and Sewer; 18. Authorize Police Chief to Sign 28E Agreement for Tobacco, Alternative Nicotine and Vapor Product Enforcement; 19. Receive & File Treasurer's Report - October 2023; 20. Receive & File Revenue & Expense Report - October 2023; 21. Receive & File Dyersville Family Aquatic Center - 2023 Season Expenditures/Revenues; 22. Receive & File Staff Report - Police - November 2023; 23. Receive & File Staff Report - Parks & Recreation - November 2023; 24. Receive & File Staff Report - Library - November 2023; 25. Receive & File Staff Report - Public Works - November 2023; 26. Receive & File Staff Report - City Administrator - November 2023. The following bills were approved for payment: A Mad Cadder Design Service $ 9,450.00 Access Systems Contract $ 173.01 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com Acco Supplies $ 217.14 Ace Homeworks Supplies $ 300.39 Airespring Phone $ 333.10 Amazon Books $ 1,355.56 American Legion Post 137 Renovation $ 3,668.94 Baker & Taylor Books Books $ 2,066.91 Bell Bank Equipment Finance Lease Payment $ 4,689.80 Betsinger McCann, Linda Program $ 145.00 Birds & Blooms Extra Subscription $ 14.98 Capital Sanitary Supply Supplies $ 113.29 Cengage Learning Books $ 186.33 Center Point Publishing Books $ 103.88 Crescent Electric Supply Supplies $ 177.19 Crochet World Subscription $ 40.00 Decker Concrete Development Agreement $ 46,662.79 Dorsey & Whitney Legal Fees $ 3,518.50 Dubuque Fire Equipment Inc Inspection $ 1,181.30 Dubuque Humane Society Stray Charges $ 200.00 Dyersville Chamber of Commerce Dues $ 140.00 Fareway Stores Inc Program $ 103.57 Fuerste Carew Coyle Juergens PC Legal Fees $ 694.50 Giant Wash Uniforms/Floor Mats $ 188.84 Gigantic Design Co Signage $ 3.00 Hansel Cleaning Services LLC Cleaning Services $ 800.00 Heartland Business Systems LLC Phone Contract $ 92.50 Heritage Printing Co Supplies $ 42.00 Hogan Hansen Financial Report $ 20,000.00 Hoopla By Midwest Tape Program $ 257.94 Hunter, Sarah Refund $ 100.00 Imon Communications LLC Fiber Optic Internet $ 1,005.00 Ingram Library Services Books $ 174.12 Innovation Lab Support $ 5,000.00 Iowa Dept of Natural Resources Annual Fee $ 115.00 Iowa Poetry Association Books $ 12.75 J & R Supply Supplies $ 1,428.00 J P Cooke Co Dog Tags $ 89.35 John Deere Financial Supplies $ 172.64 Junior Library Guild Books $ 3,928.50 Kanopy Inc Program $ 44.00 Kass, Lisa Refund $ 100.00 Maiers, Tricia Reimbursement $ 121.91 Maquoketa Valley Electric Coop Electricity $ 13,628.30 Microbac Laboratories Testing $ 1,565.00 Municipal Emergency Services Supplies $ 461.77 National Geographic Subscription $ 39.00 National Geographic Kids Subscription $ 55.00 Origin Design Co Engineer Fees $ 19,916.50 Overdrive Electronic Media $ 602.21 Postmaster Supplies $ 102.00 Quill Corporation Supplies $ 935.60 Racom Corporation Maintenance $ 1,888.09 Randy's Neighborhood Market Program $ 2.00 RDG Planning & Design Professional Services $ 524,283.88 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com Reliance Standard Insurance $ 206.63 River Lights Bookstore Books $ 17.76 Saylor, Carmen Refund $ 100.00 Tauke Motors Rental Vehicle $ 143.60 TJ Cleaning Services Cleaning Services $ 690.00 USA Blue Book Supplies $ 984.20 Wessel, Kara Program $ 220.00 White Cap LP Supplies $ 33.48 Windstream Phone $ 127.49 001 - General Fund $ 47,667.17 002 - Library Trust Fund $ 1,311.91 110 - Road Use Fund $ 84.70 112 - Trust and Agency Fund $ 300.00 128 - CDBG $ 3,668.94 135 - Dyersville TIF Dist Fund $ 46,662.79 301 - Capital Projects Fund $ 503,388.56 600 - Water Fund $ 6,285.45 602 - Water Capital Fund $ 50,261.82 610 - Sewer Fund $ 15,438.11 670 - Solid Waste Fund $ 144.79 Grand Total: $ 675,214.24 Receipts October 2023 001 - General Fund $ 842,200.85 002 - Library Trust $ 687.13 110 - Road Use Tax $ 50,263.60 112 - Trust & Agency $ 1,800.00 121 - L.O. Sales Tax Reserve $ 43,289.95 128 - CDBG Fund $ 477,513.60 135 - Dyersville TIF Dist Fund $ 702,565.91 200 - Debt Service $ 317,390.10 600 - Water Fund $ 96,162.77 602 - Water Capital Fund $ 557,477.52 610 - Sewer Fund $ 625,383.94 670 - Solid Waste Fund $ 30,783.13 ===Receipt Total=== $ 3,745,518.50 October 2023 Treasurer's Report Summary 001 - General Fund $ 831,871.29 002 - Library Trust Fund $ 83,267.53 110 - Road Use Tax Fund $ 199,564.97 112 - Trust & Agency Fund $ 45,061.00 121 - L.O. Sales Tax Reserve $ 669,519.59 128 - CDBG / Flood Fund $ 656,686.00 135 - Dyersville TIF District $ 3,768,909.22 200 - Debt Service Fund $ 967,551.69 301 - Capital Improvements $ (1,586,122.37) 600 - Water Fund $ 174,338.32 601 - Water Sinking Fund $ 2,261,369.03 602 - Water Capital $ 103,701.86 610 - Sewer Fund $ 1,039,325.57 611 - Sewer Sinking Fund $ (496,450.07) 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com 612 - Sewer Capital Fund $ (4,540,984.54) 670 - Solid Waste Fund $ (64,841.31) ===Total=== $ 4,112,767.78 ACTION ITEMS 27. Presentation of a check from Strand Associates by Jenny Ruddy Motion made by Council Member Oberbroeckling to accept Seconded by Council Member Singsank. Voting Yea: Gibbs, Ostwinkle Silva, Singsank, Oberbroeckling, Westhoff Nay: None Motion carried. 28. Resolution No. 74-23 (AMENDED) to fix a date of meeting at which it is proposed to approve an application for voluntary annexation of properties owned by Dennis L. Schmidt & Theresa R. Schmidt. Set date for December 18, 2023 at 6:00 P.M. Motion made by Council Member Ostwinkle Silva to approve Seconded by Council Member Oberbroeckling. Voting Yea: Gibbs, Ostwinkle Silva, Singsank, Oberbroeckling, Westhoff Nay: None Motion carried. 29. Resolution No. 77-23 approving amendment one to grant agreement between the Iowa Economic Development Authority and City of Dyersville and This is Iowa Ballpark, Inc. Motion made by Council Member Westhoff to approve Seconded by Council Member Gibbs. Voting Yea: Gibbs, Ostwinkle Silva, Singsank, Oberbroeckling, Westhoff Nay: None Motion carried. 30. Resolution No. 78-23 adopting the Dubuque County Multi-Jurisdictional Local Hazard Mitigation Plan Motion made by Council Member Oberbroeckling to approve as amended Seconded by Council Member Ostwinkle Silva. Voting Yea: Gibbs, Ostwinkle Silva, Singsank, Oberbroeckling, Westhoff Nay: None Motion carried. 31. Resolution No. 79-23 approving the Fiscal Year 2023 Urban Renewal Report for the City of Dyersville Motion made by Council Member Gibbs to approve Seconded by Council Member Oberbroeckling. Voting Yea: Gibbs, Ostwinkle Silva, Singsank, Oberbroeckling, Westhoff Nay: None Motion carried. 32. Resolution No. 80-23 obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year Motion made by Council Member Westhoff to approve Seconded by Council Member Singsank. Voting Yea: Gibbs, Ostwinkle Silva, Singsank, Oberbroeckling, Westhoff Nay: None Motion carried. 33. Receive & File TIF Indebtedness Certifications to Dubuque County Auditor Motion made by Council Member Oberbroeckling to approve as amended Seconded by Council Member Gibbs. Voting Yea: Gibbs, Ostwinkle Silva, Singsank, Oberbroeckling, Westhoff Nay: None Motion carried. 34. Receive & File TIF Indebtedness Certification to Delaware County Auditor Motion made by Council Member Ostwinkle Silva to approve Seconded by Council Member Westhoff. 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com Voting Yea: Gibbs, Ostwinkle Silva, Singsank, Oberbroeckling, Westhoff Nay: None Motion carried. COUNCIL COMMENTS ADJOURNMENT Motion made by Council Member Oberbroeckling to adjourn at 7:03 pm Seconded by Council Member Singsank. Voting Yea: Gibbs, Ostwinkle Silva, Singsank, Oberbroeckling, Westhoff Nay: None Motion carried. 340 1st Avenue East, Dyersville, Iowa 52040 • Phone: 563-875-7724 • Fax: 563-875-8238 www.cityofdyersville.com