Village Board

EAST TROY VILLAGE BOARD MINUTES August 19, 2019 Page 1 of 3 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Mary Nugent, Matt Johnson and Forty Renucci Excused: Trustee Alan Boyes Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt, Deputy Clerk Alexander Citizen Participation Tom Senft, 2141 Church St., discussed the road work done on Division St. and that he is unhappy with the quality of work done and that parking lines be provided on Division St. at the East Troy Brewery so that the parking is defined. Consent Agenda (One motion and second will approve all of the following items. Any item may be pulled from the list and voted on separately.) 1. Approval Minutes – 8/5/2019 2. Operator’s Licenses – Howard L. Davis, Jason T. Bedenbaugh 3. Appointment of 2019-2020 Youth in Government Advisory Village Board members Michael Rosin and Madeline Otto Motion by Trustee Alexander, second by Trustee Nugent to approve the Consent Agenda. Motion carried. Miscellaneous Business 1. 2020 Capital Budget Review Session a. Police b. Library c. Airport d. Administration i. Consideration of authorizing transfer from water and sewer capital to fund utilities’ share of accounting software cost Chief Swendrowski - Police, Library Director Gartman - Library, DPW Equitz – Airport and Administrator Suhm – Administration each discussed the items/projects presented in their 2020 capital budgets and the “set-aside funds” for future projects. Motion by Trustee Alexander, second by Trustee Johnson, to approve transfer of $21,466.50 from the water capital and $25,861.91 from the sewer capital to cover the utility portion of the accounting software purchase. Motion carried. 2. Consideration of Phosphorus Preliminary Compliance Alternatives Plan  EAST TROY VILLAGE BOARD MINUTES August 19, 2019 Page 2 of 3 DPW Equitz explained with the new DNR regulations on phosphorus the Village will need to submit a Phosphorus Preliminary Compliance Alternatives by the end of September 2019 which will choose the path for compliance. Katie Hassing, Applied Technologies and Tom Pluess, WWTP Operator, were present for the discussion and Ms. Hassing presented the background and history of the phosphorus reduction project and the suggested plan options. The WWTP staff has been testing alternative chemical solutions but have not found one that yields consistent acceptable levels. The presented plan suggested that a combination of Chemical Phosphorus Removal (CPR) and either Water Quality Trading (WQT) or Multi-Discharge Variance (MDV) would be the most feasible and cost-effective for the Village. Multi-Discharge Variance (MDV) basically a payment into a Walworth County administered program and is not guaranteed to be renewed in the future. Water Quality Trading (WQT) basically involves a cooperative effort between the Village and the surrounding farmland to work together to reduce phosphorus through the use of seasonal cover crops. Both of these programs are subject to the DNR’s guidelines for the programs, their “credit” calculations and any future changes. While the initial cost projections for the MDV program are slightly less expensive the WQT program would work locally and provide the Village more control over the project. DPW Equitz recommended choosing the CPR and WQT program, noting that this will require more administrative work from the Village and will work with Applied Technologies to implement the program. This is not a PSC regulated program because it is the sewer utility, but it is regulated by the DNR. The current permit expires in 2021, and the plan would need to be in place for the 2021 permit application and the “credits” earned would be applied in the next cycle. Ms. Hassing confirmed that almost all municipalities are struggling with this same situation. Tom Pluess, WWTP Operator, pointed out that the MDV option is a payment to the County and then they are allowed to make the decisions and by using the WQT option any funds spent stay more local within or near our own community. Motion by Trustee Johnson, second by Trustee Alexander, to have staff submit the plan utilizing the Water Quality Trading approach. Motion carried. Ordinances & Resolutions 1. Ordinance 2019-10 – Amendment to Chapter 52 Pertaining to Extension of Water and Sewer Facilities Attorney Helsel reviewed the ordinance. Motion by Trustee Johnson, second by Trustee Alger to approve. Motion carried. 2. Ordinance 2019-06 - Recommendation from Plan Commission to approve amendments to sections 495-29(B) and 495.30(B) of subdivision regulations pertaining to the extension of water and sewer facilities  EAST TROY VILLAGE BOARD MINUTES August 19, 2019 Page 3 of 3 Attorney Helsel reviewed the ordinance. Motion by Trustee Johnson, second by Trustee Alger to approve. Motion carried. 3. Ordinance 2019-12 – Amendment to Chapter 210-2 Pertaining to Inspection of Work Reports (Plan Commission recommended approval) Attorney Helsel reviewed the ordinance. Motion by Trustee Alexander, second by Trustee Nugent to approve. Motion carried. 4. Ordinance 2019-11 – Amendment to Chapter 210-2 Pertaining to Construction Bonds to Cover Damage Done to Village Right-of-Ways during construction and Ensure As- Built Inspections are Complete (Plan Commission recommended approval) Attorney Helsel reviewed the ordinance. Motion by Trustee Alexander, second by Trustee Johnson to approve. Motion carried. 5. Ordinance 2019-07 - Recommendation from Plan Commission to approve amendments to sections 495-16 and 495-43 pertaining to Extraterritorial Plat Review Attorney Helsel reviewed the ordinance. Motion by Trustee Johnson, second by Trustee Alger to approve. Motion carried. 6. Ordinance 2019-08 - Recommendation from Plan Commission to approve a revision to zoning regulation in Chapter 510 relating to contractor shop/showroom Administrator Suhm reviewed the ordinance. Motion by Trustee Johnson, second by Trustee Alger to approve. Motion carried. 7. Ordinance 2019-09 – Recommendation from Plan Commission to approve revisions to zoning regulations in Chapter 510 relating to swimming pools and outdoor furnaces. Administrator Suhm reviewed the ordinance. Motion by Trustee Alexander, second by Trustee Alger to approve. Motion carried. Discussion followed regarding ways to notify pool owners and timeframe for compliance. Reports 1. Library Board Minutes 2. July Financial Report 3. Draft Plan Commission Minutes 8/12/19 Adjourn Motion by President Seager, second by Trustee Johnson, to adjourn by at 7:42 p.m. Motion carried. Respectfully Submitted, Lorri Alexander, Deputy Clerk