Village Board

EAST TROY VILLAGE BOARD MINUTES August 26, 2019 Page 1 of 3 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:00 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger (arrived at 6:15 p.m.), Alan Boyes, Mary Nugent, Matt Johnson and Forty Renucci Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Deputy Clerk Alexander Closed Session Adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) for the purpose of conducting other specified public business, whenever competitive or bargaining reasons require a closed session (potential TID 4 developments. Motion by President Seager, second by Trustee Johnson, to adjourn to Closed Session. Motion carried on a roll call vote. President Seager Y Trustee Nugent Y Trustee Boyes Y Trustee Renucci Y Trustee Alexander Y Trustee Johnson Y Reconvene in Open Session Motion by President Seager, second by Trustee Renucci, to reconvene in open session at 6:25 p.m. Motion carried. President Seager began open session at 6:30 p.m. Citizen Participation No citizen participation. Consent Agenda 1. Approval Minutes – 8/19/2019 Motion by Trustee Johnson, second by Trustee Alexander, to approve the 8/19/19 minutes. Motion carried with Trustee Boyes abstaining. Miscellaneous Business 1. Sidewalk project – DPW Equitz (no packet materials – a handout will be provided at the meeting) DPW Equitz provided an update on the 2019 Sidewalk Project. Due to weather delays the contractor is requesting a time extension for completion until early November. The concern  EAST TROY VILLAGE BOARD MINUTES August 26, 2019 Page 2 of 3 for the restoration of the area has been suggested to work with a staged restoration being done parallel to the sidewalk work. DPW Equitz is confident with this plan and that the contractor is working in good faith, as they have indicated they are agreeable with the plan and will provide a letter stating the plan and that they will come back in spring to finish any remaining work. They have also agreed to the Village withholding funds until the project is completed. There is a one-year warranty on the project that would include any failure of materials. The contractor is working to be pro-active and not incur the liquidated damages clause. DPW Equitz has asked that residential work be done first. The Board indicated their support of this plan and DPW Equitz will bring back change orders with the details of this change. Motion by President Seager, second by Trustee Renucci, to adjourn to COW. Motion carried. Adjourn to Committee of the Whole 1. Discussion regarding Highway ES repaving project scheduled for 2021 and potential improvements in conjunction with this project (from 7/15/18 Board Meeting) Engineer Tim Lynch presented two options for possible improvements on the Village Square that attempt to preserve parking spaces, add green space and allow for a more pedestrian friendly space. The plans created islands for green space and crosswalks while increased parking. Option 1 showed parking changed to 60-degree angle parking and slightly smaller, sidewalk stayed in the same place with no change to curb and gutter, replace the brick bank on the inside of the Square to an 8’ walkway. Cost was estimated in the $350,000 range. Option 2 showed changes to the angled parking from option 1, as well as increasing sidewalk depth in front of the buildings, changes to curb and gutter on the inside of the Square, 8’wide concrete sidewalks on the Square with lighted, electrified bollards. Cost was estimated in the $700,000 range. The plans consider narrowing the corners, the addition of islands, handicapped parking and crosswalks, functioning more as a true roundabout with incoming traffic yielding to traffic in the roundabout – which would depend on input from Walworth County. Discussion included snow removal and the impact of concrete islands, pavement markings and green space. The north-east corner traffic pattern was discussed and possible options to make it safer and easier to maneuver such as one-way sections, additional parking, foot traffic to the Railroad Museum, bike traffic and slowing traffic if the roadway was narrower and did not allow for vehicles to go around those backing out of parking stalls. Electric service was discussed and DPW Equitz will be meeting with both Walworth County and WE Energies regarding planning for this project. General  EAST TROY VILLAGE BOARD MINUTES August 26, 2019 Page 3 of 3 consensus was the ideas of increasing the size of the sidewalk in front of the buildings, not increasing the size of the sidewalk on the inside of the Square, the additional lighting of the bollards, liked the green space with reservation to ensure visibility for traffic and to explore the option of creating one-way sections of Church Street and Division Street from the Square to Union Street. Tim Lynch will revise plans and estimated costs. The Board discussed that the design work will be done in 2020 with construction in 2021 and the project will also include Main Street both east and west of the Square, utilities for sanitary sewer laterals west of the Square, water main improvements to Young Street, curb and gutter east of the Square from the railroad tracks to Hwy 20, etc. More investigation will be done on pavement marking options and traffic pattern changes. This concept will be brought back to the Board with further developments. 2. 2020 Capital Budget Review Session a. Department of Public Works b. Water c. Sewer DPW Equitz discussed his capital budget. Projects discussed included street projects for Clayton and Bellview Avenues for reconstruction with curb/gutter, water mains, storm sewers and sidewalks, special assessment options for street propjets, Village Hall HVAC and lobby remodel, exterior maintenance for Wells 5 and 6, work at the park baseball fields, update the Park and Rec Comprehensive Plan, and that the grandstand will need to be painted within the next several years, new truck, replacing parking guardrail at Playmore park, the engineering costs for sewer and Main Street projects and eliminating the suggested musical instrument installation of the Square. Adjourn Motion by Trustee Johnson, second by Trustee Boyes, to adjourn at 7:52 p.m. Motion carried. Respectfully Submitted, Lorri Alexander, Deputy Clerk