Village Board

EAST TROY VILLAGE BOARD MINUTES October 21, 2019 Page 1 of 5 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Alan Boyes, Mary Nugent, Matt Johnson and Forty Renucci Excused: Youth in Government Representative Madeline Otto Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt, Deputy Clerk Alexander, Youth in Government Representative Michael Rosin Citizen Participation Val Aide, 3051 South St., welcomes the opportunity to participate in the public meetings and intends to encourage residents to attend future meetings. Consent Agenda (One motion and second will approve all of the following items. Any item may be pulled from the list and voted on separately.) 1. Approval Minutes – 10/7/2019 2. Operator’s Licenses – Cassaundra J. Finch 3. Consider approval of Liquor License Premises Extension for LD’s BBQ for 1 day, November 2, 2019 for a Halloween Party (counter service will be outside building, requesting open intoxicants allowed outside in designated area). 4. Temporary Operator’s Licenses – Wine Walk (permit approved 10/07/19): Sarah E. Smith, Daniel J. Moody, Kathy L. Frymark, Denise A. Price Motion by Trustee Nugent, second by Trustee Alexander, to approve the consent agenda. Advisory – Motion carried, Board – Motion carried Miscellaneous Business 1. Consideration of recommendation from Plan Commission to approve a one-lot certified survey map (CSM) merging two adjoining parcels (RA142000002 and RA142000003) located at 2535 Energy Drive; Frank and Linda Price, applicant Motion by Trustee Johnson, second by Trustee Nugent, to approve the certified survey map (CSM) merging two adjoining parcels (RA142000002 and RA142000003) located at 2535 Energy Drive. Advisory – Motion carried, Board – Motion carried 2. Consideration of recommendation from Plan Commission to approve a two-lot certified survey map (CSM) for the property located at 2040 Beulah Avenue; East Troy Community School district, applicant (Kathy Zwirgzdas, agent) Motion by Trustee Johnson, second by Trustee Boyes to approve certified survey map (CSM) for the property located at 2040 Beulah Avenue.  EAST TROY VILLAGE BOARD MINUTES October 21, 2019 Page 2 of 5 Advisory – Motion carried, Board – Motion carried 3. Consideration of Well 5 project update and change order 1 for Well 5 rehabilitation project DWP Equitz reviewed the project and had no concerns with the well but some equipment needs to be replaced. It has been 14 years since last time the well was pulled. This project will be over budget but there are funds from another project that can be used. Items that need replacement are due to normal wear and tear usage and each piece was evaluated. Motion by Trustee Johnson, second by Trustee Boyes, to approve the replacement of the sand separator, column pipe, line shaft and pump sections for $9,026.00. Advisory – Motion carried, Board – Motion carried 4. Consider approval of Chamber of Commerce Trick-or-Treat on the Square/Pumpkin Walk, Wednesday, October 31, 5 pm to 8 pm, Village Square. The applicant is requesting the $150.00 late submittal charge be waived (see email included) Chamber Director Vanessa Lenz explained the history and scope of this event and the reason for the delay of the application. Motion by Trustee Johnson, second by Trustee Boyes, to approve and waive the $150.00 Late Application Fee. Advisory – Motion carried, Board – Motion carried 5. Consideration of Intermunicipal Agreement with the Town of East Troy for the Police Radio Communication System (covering cost sharing in upgrades, future maintenance, repairs, and inspection costs) Chief Swendrowski explained this is the formal written agreement between the municipalities and has been reviewed and approved by the Village attorney. Motion by Trustee Alexander, second by Trustee Alger, to approve the Intermunicipal Agreement with the Town of East Troy for the Police Radio Communication System. Advisory – Motion carried, Board – Motion carried 6. Consideration of engineering design proposal for Clayton/Bellview reconstruction project DPW Equitz explained the 2020 reconstruction project for Clayton and Bellview Avenues to include the street, curb and gutter, sidewalk on one side of the street and engineering. Engineers will need about two months to prepare the engineering to be ready to bid the project for 2020. DPW Equitz explained using available funds from other projects to fund the engineering costs in 2019 and Administrator Suhm will submit a budget amendment at the next meeting that pay for the balance of engineering costs. Motion by Trustee Nugent, second by Trustee Alger, to approve the expenditure not to exceed $46,689 from surplus funds for purpose of design work for Clayton/Bellview reconstruction. Advisory – Motion carried, Board – Motion carried Motion by President Seager, second by Trustee Johnson, to adjourn to Committee of the Whole.  EAST TROY VILLAGE BOARD MINUTES October 21, 2019 Page 3 of 5 Motion carried Adjourn to Committee of the Whole a. Discussion regarding Highway ES repaving projected scheduled for 2021 and potential improvements in conjunction with this project. Includes follow-up discussion of potential changes in traffic patterns in the area of the square (from 7/15/19 and 8/26/19 Village Board meetings) Tim Lynch presented concept diagrams for traffic patterns on the north side of the Square and Union Street. He explained that he is looking for direction from the board to refine the plan and define the type of truck traffic required to be accommodated (box truck vs. semi-trucks). Discussion points included: • Deliveries for the businesses on the Square - Consensus was to design for semi-truck accessibility. • Options for parking on Division and Church Streets • Options for the possibility of creating a one-way traffic pattern north on Division to Union, east on Union and south on Church o Interested in opinions of businesses and residents on the plan o The Board discussed considering this a future phase of the project • Options for the corner of Church and Main Streets • Consideration of the Square traffic pattern reflecting a round-about design • Discussed the basic plan for the south side of the square. • Costing estimates for options (include engineering cost) were considered • Consider discussion financial impacts with Ehlers o Separating out the utility versus capital (streets, gutters, sidewalks) costs associated with the project for future review • Island placement and design • Consideration of transfer of jurisdiction of Main St. • Consider the plan in Phases – focus on what impacts now with the County’s reconstruction • Consideration of the possibility of special assessments • West of the Square the sewer laterals are mostly clay and would be replaced • Consideration of grant applications in conjunction with Walworth County • Lighting needs on the east end of Main Street o Possibility of planning for future lighting if cost is too high to install in 2020 Direction was for Tim Lynch to modify plans addressing ideas presented and costing and bring back to future meeting. Reconvene in Regular Session Motion by President Seager, second by Trustee Renucci, to reconvene in regular session at 8:04. Motion approved. Reports 1. Municipal Court August 2019 2. September Financial Report  EAST TROY VILLAGE BOARD MINUTES October 21, 2019 Page 4 of 5 3. Parks & Recreation Minutes – 09/09/19 4. ETAESD Minutes – 09/17/19 5. Library Board Minutes – 09/10/19 6. Draft Plan Commission Minutes – 10/14/19 7. Crucible Materials Property Update 8. CDA Minutes – May through August 9. Booth Lake Minutes – 09/18/19 10. Police Department Report 3rd Quarter 11. Police Department Grant Update 12. Airport Financial Report September 2019 Closed session Motion by President Seager, second by Trustee Alexander, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) for the purpose of conducting other specified public business, whenever competitive or bargaining reasons require a closed session (Offers to Purchase Property) Motion carried on a roll call vote. President Seager Y Trustee Alexander Y Trustee Alger Y Trustee Boyes Y Trustee Nugent Y Trustee Johnson Y Trustee Renucci Y Reconvene in Open Session Possible action on closed session matters Motion by Trustee Johnson, second by Trustee Alexander, to direct legal counsel to draft termination letters for offers previously extended from the October 7, 2019 meeting. Motion approved. Adjourn Motion by President Seager, second by Trustee Johnson to adjourn at 9:11 p.m. Motion carried. Respectfully Submitted, Lorri Alexander Deputy Clerk  EAST TROY VILLAGE BOARD MINUTES October 21, 2019 Page 5 of 5