Village Board

EAST TROY VILLAGE BOARD MINUTES May 18, 2020 Page 1 of 5 Call Meeting to Order; Pledge of Allegiance Administrator Suhm verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Alan Boyes, Mary Nugent, Matt Johnson and Forty Renucci Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt, Clerk Alexander Citizen Participation Val Aide, 3051 South Street, discussed her concern with timely removal of the noxious weeds and cattails in the impoundment area. She is concerned that if they are not dealt soon, they will be out of control and present a health hazard. She discussed the financial aspect and budgeting for the dam removal. Suggested NextDoor as a possible community communication tool. Consent Agenda 1. Approval Minutes – 5/4/2020 2. Consider approval of annual renewal for Mobile Home Park Permit for Meadows Development Group LLC - Skyview Terrace, 2742/2786 Main St. 3. Consider appointment of Joe Wisniewski to Plan Commission Motion by Trustee Johnson, second by Trustee Alexander, to approve the consent agenda. President Seager requested Item 2 be pulled. Trustee Renucci requested item 1 be pulled. Motion carried. President Seager discussed item 2 in relation to the outstanding cross connection inspections at the mobile home park and asked Attorney Pruitt for further guidance to consider holding the permit until the inspections were done. He suggested to table this item until next meeting to allow Attorney Pruitt to bring information back to the Board on options to secure the compliance of these inspections to resolve this health and safety issue to the Village. He also asked that staff reach out to mobile home park owner and request a representative attend the next meeting to address this issue. Motion by President Seager, second by Trustee Johnson, to table item 2 until the next meeting. Motion carried. Trustee Renucci discussed item 1, Misc. Bus. 5 and requested that the minutes be corrected to reflect the direction to consider splitting the cost of the LED streetlight conversion in to four to five payments. Motion by Trustee Renucci, second by Trustee Johnson, to approve minutes as corrected. Motion carried.  EAST TROY VILLAGE BOARD MINUTES May 18, 2020 Page 2 of 5 Miscellaneous Business 1. Consideration of awarding bid for wellhouse exterior repairs DPW Equitz explained that he had received one bid and it is under the projected budget for the siding, roofing and to make the exteriors of the wellhouse maintenance free. Motion by Trustee Johnson, second by Trustee Boyes, to award the bid to James R. Taylor and Sons for $48,772.00 contingent upon receipt of the Certificate of Liability Insurance. Motion carried. 2. Discussion/Consideration of 2021 Highway ES reconstruction project funding for curb and gutter on east side of Highway ES near Highway 20 intersection (no packet materials) DPW Equitz recapped his recent meeting with Walworth County and their choice to not fund curb/gutter on the east section of Main St. Their concern is that the cost of this addition would be too much for the project to support. DPW Equitz and Engineer Lynch presented an option of considering a hybrid approach blending curb/gutter and ditches. Muskego has used this system on Durham Drive and has curb/gutter discharging to ditches. Estimates for this project are $325,000 for the project with $85,000 for curb/gutter and $240,000 for storm sewer. The hybrid option would be $120,000 with $85,000 for curb/gutter and also be available for special assessments to property owners. Discussion included concerns about the private storm sewers, the sidewalk in that section, that storm sewers could be added in the future and would not need to disturb the roadway to install them, effect on plowing and mowing. The project cost estimates have engineering included and the water would be slow enough that the changes to the retention pond may not be needed at this time. Direction was that DPW Equitz and Engineer Lynch should pursue the hybrid option and bring more information back to the Board. 3. Discussion/Consideration of resident mowing village-owned property in Lake Bluff subdivision DPW Equitz explained that a neighbor to the undeveloped area in the Lake Bluff subdivision has been mowing a section for a number of years. DPW Equitz has not found any agreement to this arrangement and wanted to receive direction from the Board on allowing this to continue as Attorney Pruitt has expressed concerns with the liability of the situation. Discussion included the potential legal issues, waivers and insurance, leasing the land, private citizens maintaining public property. Discussion included a walking trail has been cut into the natural area in Lake Bluff subdivision and this area of land could be planted with the same prairie grass and possibly developed in conjunction with this park land, private property owners should not be maintaining Village owned property, timeframe for the Park and Rec Board to discuss the development of this area Motion by Trustee Alexander, second by Trustee Boyes, to have DPW Equitz contact the property owner and express our appreciation for his past efforts and request that the practice be discontinued. Motion carried. 4. Consideration of request by Briohn Construction extend letter of intent for TID 4 land, expiring July 31, 2020  EAST TROY VILLAGE BOARD MINUTES May 18, 2020 Page 3 of 5 Administrator Suhm explained the request from Briohn Construction to extend their letter of intent for land in TID 4 to July 31, 2021. Joe Jursanas, Briohn Construction, told the Board that he has had moderate activity, but that progress has been halted due to the COVID-19 issues. He has been getting more and more interest in East Troy but will miss the construction window for 2020. President Seager expressed appreciation of their efforts and that it is worth extending the letter of intent. Motion by Trustee Johnson, second by Trustee Alexander, to extend the letter of intent to Briohn Construction as requested to July 31, 2021. Motion carried. 5. Review and consideration of emergency government declaration a. Discussion regarding any necessary updates related to COVID-19 and emergency government declaration as well as future meeting format President Seager began the discussion by outlining some of the topics for discussion as if the Village should follow the state and Walworth County guidelines for re- opening and allow businesses to open as they fit and whether the local state of emergency should be extended. Attorney Pruitt stated there is no order at the state level and no order in place at Walworth County so no emergency declaration is in place that gives authority to extend emergency proclamation and therefore it should end immediately. Discussion the included how to continue using Zoom meetings by drafting a policy or ordinance to accommodate public participation, the benefits of allowing meetings and/or participants to attend meetings via Zoom, who would be best served by attending via Zoom both contracted services, guests and residents, the consideration of a hybrid meeting that would include both in-person and Zoom attendees, whether Board members should return to meetings in person, protective measures to put in place for the all in-person attendees to maintain social distance, options and costs of possible broadcast of meetings and the increase in attendance with the Zoom meetings. Staff was directed to review the policies/ordinances from other municipalities that allow for teleconference meetings and how they accommodate citizen participation. Also, to configure the meeting room to maintain social distance for both board members and audience members. This will result in a lower capacity for the in-person audience and face masks will not be required. With a viable hybrid meeting option, the Board members and limited audience may attend in-person, department heads, contracted services and additional residents may attend via Zoom. The consensus of the Board was to wear face mask in general areas and be optional once social distance is achieved during meetings and to consider an ordinance to allow for Zoom meeting options in future.  EAST TROY VILLAGE BOARD MINUTES May 18, 2020 Page 4 of 5 Trustee Nugent thanked the Department Heads for doing everything they have needed to do to stay on top of this situation. Administrator Suhm clarified that the next Board meeting will be held in-person for Board members, contracted services should attend via zoom, residents may attend in-person up to the capacity allowed by social distance requirements and others may attend via Zoom. Ordinances & Resolutions 1. Resolution 2020-09 - Amending Res. 2019-08 to Reduce Beer/Liquor License Fees for 2020- 2021 Motion by Trustee Alexander, second by Trustee Boyes, to approve Resolution 2019-08. Motion carried. 2. Ordinance 2020-09 – Consideration of revisions to 375-4 relating to property maintenance Discussion centered on the length of time allowed for the home repairs to be completed. Motion by President Seager, second by Trustee Alexander, to approve Ordinance 2020-09 per Chief Swendrowski’s recommendation with the allowed timeframe amended to read 90 days with the option of 2 30-day extensions allowed for cause. Motion carried. Reports 1. DRAFT Plan Commission Minutes – 5/11/2020 2. April Financial Reports a. Revenue/Expenditure Report b. Variance Report c. Capital vs. Spent Report d. Airport Financial Report e. Dam Financial Report – discussion included reporting each project separately. Closed session Motion by President Seager, second by Trustee Johnson to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) for the purpose of conducting other specified public business, whenever competitive or bargaining reasons require a closed session (Police Union Contract). Motion carried on a roll call vote. President Seager Y Trustee Alexander Y Trustee Alger Y Trustee Boyes Y Trustee Johnson Y Trustee Nugent Y Trustee Renucci Y Motion by President Seager, second by Trustee Alexander, to adjourn at 8:07 p.m. Motion carried.  EAST TROY VILLAGE BOARD MINUTES May 18, 2020 Page 5 of 5 Respectfully Submitted, Lorri Alexander Clerk