Village Board

EAST TROY VILLAGE BOARD MINUTES September 21, 2020 Page 1 of 5 Call Meeting to Order; Pledge of Allegiance Clerk Alexander verified the meeting was posted according to law. Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Alan Boyes, Mary Nugent, Matt Johnson and Forty Renucci Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Geary, Clerk Alexander All Attendees were Remote Via Zoom Citizen Participation Steve Lambrechts, 2019 Beulah Ave., spoke regarding Miscellaneous Business item #2, the rezone request for 2019 Beulah Ave. and requested that the decision be tabled until current population numbers are obtained. He hopes the Board will reconsider this rezoning request of his property. He also suggested that the Village should publicize the amount of multi-family dwellings currently allowed by the Comprehensive Plan and update that information every 6 months. He also stated that he feels the phrase “in or around the downtown core” is vague and undefined. Dustan Stanford, 1985 Division St., spoke regarding Miscellaneous Business item #3 regarding the proposed sewer charge adjustment and stated that he had worked with DPW Equitz and the Village attorney on this agreement and feels the proposal should be acceptable. He requested that this agreement be effective January 1, 2021 and thanked the Board and staff for their efforts. Jamie Rohrer, 3036 North St., stated that he enjoys living in East Troy. He spoke of the potential for East Troy to be a top place to live but stated that takes time and money to achieve. He sees other communities trying to copy what we have here. He stated a thriving downtown is a desirable asset and there is need for both cleverness and boldness to make the downtown area grow and spread. He feels it is important to spend the money to do improvements right now, not later. Ann Zess, 2905 Main St., thanked the Board and Administration for work to bring enhancements for the Square. She encouraged the Board to look at this construction project as a once in a generation opportunity to improve the Village that will spread to surrounding properties. She encouraged the Board to consider all possible enhancements at this time and to do whatever can be done to lower the impact on businesses after a difficult 2020. Dave Roettgers, Mobil, 2097 Main St., expressed his concern on the discussed access changes to this property. His concerns were with the safety and traffic pattern as well as possible confusion from the changes. He explained that the extra driveway balances the small location and allows for the flow of traffic to the pumps.  EAST TROY VILLAGE BOARD MINUTES September 21, 2020 Page 2 of 5 Consent Agenda 1. Approval Minutes – 8/24/20 COW 2. Consider approval of Parade Permit for High School Homecoming Parade, October 2, 2020, 1:00 – 2:30 p.m., Stacey Kuehn, Applicant 3. Consideration of amendment to East Troy Brewery Loan Agreement 4. Consider approval of use of Equipment replacement funds for sludge pump repair parts 5. Consideration of buyout of town’s portion of Brine Tank 6. Consideration Statement of Work from Sikich for SCADA system Cybersecurity Audit 7. Consideration of contract for assessment services with Associated Appraisal 2021-2025 8. Consider approval of East Troy Lions ETBT Fall Fest Special Event and Temporary Class B Beer License, October 9 (5-10 pm),10 (9 am- 10 pm),16 &17 (4–10 pm),23,24,30 & 31 (6-10 pm), 2020 for beer and food sales, live music and car show (Oct. 10) – see schedule, at the Rossmiller Park (Amusement Park area) and closing off Graydon Ave. along the park a. Contingent on receipt of insurance and fees Administrator Suhm pulled Item #3 Motion by Trustee Alexander, second by Trustee Johnson, to approve the remaining items on the consent agenda. Motion carried. Administrator Suhm explained Exhibit C (subordination agreement) for item #3 is an example agreement and she requested this item be approved contingent upon approval of the final subordination agreement by the Village Attorney and that the change is simply a change in banking institution. Motion by Trustee Johnson, second by Trustee Alexander, to approve Item #3, contingent upon approval of the Village Attorney. Motion carried. Miscellaneous Business 1. Consideration of request to modify configuration of Contract Comestibles shipping and receiving driveway off Elm Street Andy Gehl, Contract Comestibles, requested advice and direction in proposing a change in his businesses driveway to eliminate issues with trucks using Center Street. His current driveway is on Elm Street, but GPS directions use Center Street. He would like to change his drive so trucks avoid using Center Street and are directed to use Beulah Avenue. Discussion included options for redesign of the driveway. Mr. Gehl will take the suggestions into consideration and resubmit drawing and plan. DPW Equitz requested that he take into consideration the sidewalk within the driveway plan to save work down the road. No action was taken. 2. Consideration of Plan Commission’s recommendation to deny request to rezone 2019 Beulah Avenue from Light Industrial (LI) to Multi Family Residential (MR-10) Concern was expressed regarding the data used to arrive at the percentage numbers being old. There was interest in updating numbers to calculate the current percentage of multi-family housing compared to single family. The Board directed the Plan Commission to review the current 30% limit on multifamily housing within the comprehensive plan. Board members expressed concerns they felt 30% was too low given current demand. It was explained this property is currently zoned Light Industrial and was conditionally rezoned MR-10 Multi-Family in 2016. That conditional rezoning has expired, and this application was to request that conditional rezoning be reinstated. It was also explained that the numbers from 2018 were the most recent available from the census.  EAST TROY VILLAGE BOARD MINUTES September 21, 2020 Page 3 of 5 Motion by President Seager, second by Trustee Alexander, to direct the Plan Commission to reconsider the percentage currently in the Comprehensive Plan. Motion carried. 3. Consideration, possible action as to proposed settlement of Stanford sewer charge appeal Attorney Geary reviewed the proposed agreement and that it is acceptable to both the Stanford’s and Village Staff. During the two (2) quarters that water is connected the Stanford’s would pay the debt service but no volume amount fee. If it becomes a more intense use or the property is sold the agreement will be terminated and the standard rates would apply. DPW Equitz clarified that the charge is stated as “50% of the charge” so that it would adjust with any future rate changes. Motion by Trustee Johnson, seconded by Trustee Alexander, to approve the agreement beginning January 1, 2021. Motion carried 4. Consider John’s Disposal Service, Inc. proposed contract modification Nate Austin, John’s Disposal proposed an amendment to the Village’s collection agreement changing the collection of bulk items to a call-in system. Residents would call John’s Disposal directly to schedule bulk collections, each household would be allowed 12 bulk pick-ups and 2 of those pick-ups could be used for one household electronic devise. This change in the program will reduce truck traffic, allow for better route planning and scheduling of manpower and equipment for greater efficiency as well as added convenience for residents. They will work with the Village Code Enforcement Officer if there are problems or abuses. John’s will record all calls to create work orders and that call log can be shared with Code Enforcement. John’s will track when an address “trades” their bulk pick up for electronics pick up. Trustees stated they would like John’s web site would list what items could go to landfill. Discussion included communication and education of the program change such as utilizing notices at the fall election, with utility bills, Village newsletters and with tax bills. Mr. Austin anticipated the transition would be complete within six-months to one year. They will work with both residents and the Police Department during the transition. Mr. Austin stated that this program has been in effect in the Town of East Troy for the last year as well as being used in Stoughton, Lake Mills and Janesville. Motion by Trustee Johnson, second by Trustee Boyes, to approve the contract modification. Motion carried. 5. Consideration of plans and proposed costs for Village Square modifications to be done in conjunction with the 2021 Highway ES reconstruction project Engineer Tim Lynch, Lynch & Associates, reviewed the plan and the work to modify the traffic pattern at the Church/Main Streets intersection with right turns only, the expanded, larger tree areas, the addition of several trees on the west side of the Square for balance, the elimination of one parking stall to allow for easier traffic movement in/out of Taylor and Sons parking lot, the overall increase of several parking stalls with this design, discussed removing the parking stall between the two driveways on Main Street at the Mobil station for safety and visibility. There was extensive discussion regarding the Church/Main Street intersection and options for traffic flow and safety. Other points discussed include stop or yield of traffic within the Square and entering the Square, pedestrian crossing options and challenges to snow removal and maintenance, the number and placement of trees, the sidewalk size and pattern, benches/bike rack additions, education for residents and visitors for changes, signage for traffic flow and directions to the Trolley Museum. Consensus from the Board on the traffic flow was to install stop signs at entrance points to the Square and keep the inside traffic free flowing. The Board requested that financial information be presented prior to the bid process for final determination of the project segments. Motion by Trustee Johnson, second by Trustee Alexander, to allow an attendee to speak. Motion carried. Ross McMiller suggested that the handicapped parking stall shown at the east end of the north sidewalk be moved to the west side of the north sidewalk.  EAST TROY VILLAGE BOARD MINUTES September 21, 2020 Page 4 of 5 6. Consideration of declaring contractor for sidewalk project, Forward Contractors, in default Engineer Tim Lynch, Lynch & Associates reviewed the sidewalk project and the restoration issues. He asked the Board to declare the contractor in default to move forward with the surety and get a qualified contractor to complete the required work and for the village to be on the record that they are seeking liquidated damages. Motion by Trustee Johnson, second by Trustee Alexander, to declare the Forward Contractors in default, to terminate the contract and potentially seek liquidated damages. Motion carried. 7. Consideration of property status and noncompliance with issued garage raze order for 2954 Main Street (ROP 00084) Chief Swendrowski updated the Board on this property and that the owner has not complied with the raze order and the Village may now move forward to have this done. He presented a quote from Sawyer Excavating for $3,400 for the demolition of the garage and the Building Inspector has approved allowing the concrete slab to remain since it could be utilized for a future garage. The work can be completed within a week of receiving the required permits. Motion by Trustee Johnson, second by Trustee Alger, to proceed with the demolition with Sawyer Excavating and to waive the need to remove the concrete slab. Motion carried. 8. Discussion/Consideration of amendment to fire district by-laws with regards to allocation of member’s votes Trustee Boyes updated the Board on the vote distribution on the Fire District and concerns that the current system could result in a tie vote. President Seager will discuss with the Town Chairmen. 9. Discussion/Consideration of Board’s position on the Lake Beulah Management District’s Water Diversion Project and potential direction to staff to send letter expressing position Administrator Suhm corrected the topic to read “Booth Lake Management District’s Water Diversion Project”. Discussion included the reasons for and the impact of the proposal. Consensus of the Board was that there was not enough information to formally state a position on the proposal, concerns that properties adjacent to the lake are not within Village jurisdiction, and the desire to see further information or an environmental study. 10. Review of Operational Budget and consideration of adopting modified budget schedule Administrator Suhm presented the operational budget and requested direction on several points and approval of the modified budget schedule. Motion by Trustee Johnson, second by Trustee Alexander, to approve the modified budget schedule. Motion carried. Ordinances & Resolutions 1. Ordinance 2020-11 – Recommendation from Plan Commission to approve ordinance relating to vehicle sales Motion by Trustee Johnson, second by Trustee Boyes, to approve Ordinance 2020-11. Motion carried. 2. Ordinance 2020-12 - Recommendations from Parking Ad-Hoc Committee related to turning Brookstone Lane into a No Parking Street, limiting overnight parking of trailers, campers and RVs on public streets, and limits to winter overnight parking a. Consideration of ordinance 2020-12 Motion by Trustee Alexander, second by Trustee Boyes, to approve Ordinance 2020-12. Motion carried. b. Consideration of recommendation to modify the winter overnight parking permit to $75.00 per permit.  EAST TROY VILLAGE BOARD MINUTES September 21, 2020 Page 5 of 5 Motion by Trustee Alexander, second by Trustee Boyes, to amend the 2020 Fee Schedule for Winter Parking Permits to $75 for each of the two allowed per residential household. Motion carried. DPW will install No Parking signs on Brookstone lane and will review signage posted at Village entrances for compliance. Reports 1. Municipal Court – July 2020 2. Emergency Services Minutes 7/21/20 3. Airport Advisory 5/11/20 4. Airport Advisory 6/8/20 5. CDA Minutes 7/28/20 6. Emergency Services (ETAESD) Minutes 8/18/20 7. Plan Commission Minutes 8/20/20 8. Plan Commission Minutes 9/14/20 (Draft) Closed session Motion by President Seager, second by Trustee Boyes, to adjourn to closed session pursuant to Wis. Stats. 19.85(e) for the purpose of deliberating or negotiating the purchase of public properties, investing of public funds, or conducting other specified public business, whenever competitive bargaining reasons require a closed session (2765 Main Street) and 19.85(c) to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (Considerations related to 2021 budget) Motion carried on a roll call vote: President Seager Y Trustee Alexander Y Trustee Alger Y Trustee Boyes Y Trustee Johnson Y Trustee Nugent Y Trustee Renucci Y Respectfully Submitted, Lorri Alexander Clerk