Village Board

EAST TROY VILLAGE BOARD MINUTES December 21, 2020 Packet materials associated with this meeting can be located at Page 1 of 3 www.easttroywi.gov Call Meeting to Order; Pledge of Allegiance Verification of Open Meeting Notice Roll Call: President Seager called the meeting to order at 6:30 p.m. Present: President Scott Seager, Trustees John Alexander, Alexander Alger, Mary Nugent, Matt Johnson and Forty Renucci Others: Chief Swendrowski, DPW Director Equitz, Administrator Suhm, Attorney Pruitt, Clerk Alexander All Attendees were Remote Via Zoom Citizen Participation No citizen participation Consent Agenda 1. Approval Minutes – 12/7/2020 2. Recommendation from Plan Commission to approve a two-lot certified survey map (CSM) for extraterritorial review for land in the Town of East Troy located in Section 26, Town of East Troy (P ET2600003) provided the location map on sheet 1 is revised to correspond to the new layout. 3. Consideration of utilizing fund balance (reserve funds) to pay for overages on Booth Lake Boat Launch project Motion by Trustee Johnson, second by Trustee Nugent to approve the consent agenda. Motion carried. Miscellaneous Business 1. Consideration of request from Bielinski Homes for issuance of early start permits in Phase II of the Lake Bluff subdivision Bielinski Homes recently started Phase II of Lake Bluff and have requested early start building permits for model homes as they would like to begin construction of the homes on lots 2-8. John Donovan, Acquisitions & Development Manager, Bielinski Homes would like to begin construction on their model and Redi Homes because these are very popular, accounting for 65-75% of their business. They are not requesting occupancy and all lots back up to St. Peters Road for access to hydrants or emergency service. They would like the permits to begin scheduling construction and plan to stagger the building starts to have homes ready for spring 2021. Attorney Pruitt informed the Board that the escrow has been fully executed, DPW Equitz will contact East Troy Fire District for any concerns they may have. Discussion included the protection of roadway and maintaining access through the construction site. Attorney Pruitt recommended an amendment to the developer’s agreement stating the discussed conditions and he will work with DPW Equitz and Mr. Donovan to draft the amendment. Motion by Trustee Johnson, second by Trustee Alger, to approve issuance of early start permits for lots 2-8. Motion carried.  2. Consideration of squad replacement (no packet materials) Chief Swendrowski discussed a recent accident that has totaled the 2017 Charger Squad and the insurance settlement of $23,135. He spoke with Fleet Sales at Ewald, who has the state contract, and they currently have a 2020 Charger on the lot to offer the Village for $26,742. This vehicle was ordered by different department but they cancelled the order due to the extensive lead time to receive the vehicle. The Village is currently down to 2 patrol squads and had a planned squad purchase in 2021. He would like approval tonight to purchase the available squad from Ewald. Equipment from the damaged squad will be removed and evaluated for use in the new squad if possible. Motion by Trustee Johnson, second by Trustee Alexander, to proceed with the squad car purchase. Motion carried. 3. Consideration of updated Intergovernmental Agreement with Walworth County for Hwy ES/Main St. 2021 construction project Attorney Pruitt reviewed the language changes to the IGA with Walworth County referencing warranty bonds and Village approvals prior to payment to contractors. DPW Equitz explained once the Board approves the language changes the County staff will have the revised IGA reviewed by their corporation counsel. Should there be any concerns after that review the IGA will be brought back to the Board. Motion by Trustee Johnson, second by Trustee Alexander, to approve updated IGA with Walworth County. Motion carried. Ordinances & Resolutions 1. Ordinance 2020-15 - Amendment to Section 52-25 pertaining to special assessments for curb and gutter improvements and Resolution 2020-14A Amending Final Resolution 2020-14 or Special Assessments for Clayton and Bellview Avenue Attorney Pruitt reviewed the changes regarding corner properties. The language for corner properties states they are to be assessed only on the address side. The first step is to approve the Ordinance and then approve the Resolution which amends the revisions that were made previously, and corner properties will not be assessed for both sides. The Clerk is to notify those property owners that the assessment is being lowered and they will be getting a credit. Language was further added that for the two properties that the assessment was fully reduced, 3026 Graydon Ave. and 3935 Graydon Ave., the Village will pay the assessment amount. Discussion included how any credits/adjustments would be processed in different situations such as if the assessment were already paid (a reimbursement would be issued), if the assessment was already on the 2020 tax bill and recalculations needed to adjust any interest already assessed on the 2020 tax bill for a credit on future installments. Motion by Trustee Johnson, second by Trustee Renucci, to approve Ordinance 2020-15. Motion carried. Motion by Trustee Johnson, second by Trustee Alexander, to approve Resolution 2020- 14A and for the Village to issue payment for the assessment on the two properties with assessments reduced to zero (3026 and 3035 Graydon Ave.) and to adjust/credit the 2020 interest charged for those properties with reduced payments for future payments. Motion carried. Reports 1. Library Board Minutes – 11/24/2020 2. Library Wages Budget Update for 2021 3. November Financial Report 4. ETAESD Minutes – 11/10/2020 5. DRAFT Plan Commission Minutes – 12/14/2020 Closed session Motion by President Seager, second by Trustee Alexander, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) for the purpose of conducting other specified public business, whenever competitive or bargaining reasons require a closed session (Potential TID 4/Business Park Developments) and 19.85(1)(g) to confer with legal counsel who is rending or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved (2954 Main Street) Motion carried on a roll call vote: President Seager Y Trustee Alexander Y Trustee Alger Y Trustee Johnson Y Trustee Nugent Y Trustee Renucci Y Reconvene in Open Session Motion by President Seager, second by Trustee Alexander, to reconvene in Open Session. Motion carried. Possible action on closed session matters Motion by Trustee Alexander, second by Trustee Nugent, to direct Administrator Suhm to generate a letter to potential business park developers with regard to a term sheet and points discussed in closed session. Motion carried. Motion by Trustee Johnson, second by Trustee Alger, pursue lien action in Walworth and Waukesha Counties for properties owned by S. Styza. Motion carried. Adjourn Motion by President Seager, second by Trustee Johnson, to adjourn at 7:53 p.m. Motion carried. Respectfully Submitted, Lorri Alexander Clerk