Village Board

EAST TROY VILLAGE BOARD MINUTES May 15, 2023 Page 1 of 3 Call Meeting to Order; Pledge of Allegiance Clerk Alexander verified the meeting was posted according to law. Roll Call: President Johnson called the meeting to order at 6:30 p.m. Present: President Johnson, Trustees John Alexander, Jim Holm, Mary Nugent, Forty Renucci, Jason Smalley and Joe Wisnewski Others: Chief Swendrowski, Administrator Suhm, Clerk Alexander, Attorney Geary Citizen Participation No citizen participation. Consent Agenda 1. Approval Minutes – 5/1/2023 2. Consideration of appointments recommended by President Johnson (per attached list) 3. Consider approval of Special Event application for East Troy Knights Baseball Tournament, June 23 - 25, 2023, 8 am to 10 pm, at Mitchell Park, Rick Brandner, Event Chairperson. Expected attendance is 200, will use 4 fields (3 Mitchell Fields and the Grandstand/Center field). Temporary Operators to be Martha Moat, Lindsey Phillips, Amanda Williams, Sarah Patz, and Rick Brandner. President Johnson stated a correction to the Minutes from 5/1/2023, Misc. Bus. #6 – the amount included in the motion for WWTP masonry repairs should read $12,180.00 Motion by Trustee Alexander, second by Trustee Smalley, to approve the consent agenda with the correction to the minutes as stated. Motion carried. Miscellaneous Business 1. Chamber Cycling Classic Follow Up Items – from May 1, 2023 meeting Vanessa Lenz, ET Chamber, stated that the information meeting held May 3 was very productive. She clarified that ADA portable bathrooms will be at the municipal parking lot, and it was encouraged to also have them on the Square. There will also be portable bathrooms located at the registration area. Representatives from TOAD, the race organizers, stated that there will also be handwashing stations. Vanessa stated that the information packet to riders will include the locations of establishment with available bathrooms to riders and ADA accessible restrooms. Vanessa stated that the representatives from TOAD agreed that the safety “honking” would be curbed this year and an effort will be made to not engage the “honking” on residential streets except for emergencies and cornering, they will also move the location of the speaker away from the residential areas, and there will use of yard signs indicating that there is no bike riding on the sidewalks and will inform participants that riding on the sidewalks is illegal and subject to fines. Vanessa explained that they will post “open to businesses” signage to help businesses on the Square and on the west end of Main Street, barricaded street positioning was confirmed with Chief Swendrowski to allow for access to businesses. Vanessa will update the flyer for the event to include a TOAD contact person with their contact information and will have the Chamber phone manned all day. The Chamber will again have a golf cart  EAST TROY VILLAGE BOARD MINUTES May 15, 2023 Page 2 of 3 to assist resident’s movements and will issue residents along the route with two resident parking passes, resident parking will be allowed at the former Chester Brynes property and will be clearly marked to differentiate from the public parking as well as have a lot attendant. The Board expressed their thanks for the Chambers efforts to continue to communicate with residents about this event and look forward to the post-event report. 2. Consider request from Burlington Mayor Hefty regarding support of “Class B” liquor licensing change The Board directed staff to support Mayor Hefty’s petition and draft a resolution in favor of this change at the state level. 3. Consider multi-factor authentication project to be taken from reserves for future IT projects Administrator Suhm confirmed that the product to be used is Duo. The impact of this change will be minimum to staff as they already are required to use this type of access for many processes. If fobs are needed the cost is $20 each. Motion by Trustee Alexander, second by Trustee Smalley, to approve contracting with DigiCorp for the MFA project using funds from Future IT Projects up to $11,000. Motion carried. 4. Consider proposal for Polimorphic Constituent Relationship Management Software Administrator Suhm and President Johnson discussed the capabilities of the proposed software and ways that it could be integrated into Village processes such as better ways to track interactions with residents to provide consistent responses, tracking permits and allowing the applicant to see where in the process the application is, staff may have more data driven reporting options and the product seems very user friendly and customizable. Administrator Suhm shared the experience of the Village of Bayside who is working with the system and has had a very favorable experience and is willing to collaborate with us. Discussion included the rate offered and the termination process, the ease of importing data and that should the association be terminated the data is easily exported back to the Village, concerns with working with such a young company were offset by both Administrator Suhm and President Johnson having considered other options that proved to be too large and/or cumbersome for our needs while Polimorphic offered beneficial pricing and the willingness and ability to customize the product to fit our needs. Motion by Trustee Alexander, second by Trustee Smalley, to authorize staff to implement the Polimorphic software continent upon staff and the village attorney’s approval of the agreement. Motion carried. Reports 1. Airport Advisory Committee Minutes – 04/10/2023 2. Library Board Minutes – 4/11/2023 3. Draft Plan Commission Minutes 5/8/2023 4. April Financial Report Closed Session  EAST TROY VILLAGE BOARD MINUTES May 15, 2023 Page 3 of 3 Motion by President Johnson, second by Trustee Alexander, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session (Airport Manager and Fixed Base Operator Contracts and TID Development Preliminary Agreement). Motion carried on at roll call vote: President Johnson Y Trustee Alexander Y Trustee Holm Y Trustee Nugent Y Trustee Renucci Y Trustee Smalley Y Trustee Wisniewski Y Adjourn Motion by President Johnson, second by Trustee Alexander, to adjourn. Motion carried at 7:40 pm. Respectfully Submitted, Lorri Alexander, Clerk Note: Recordings of the meeting may be found on our YouTube Channel - Link: https://www.youtube.com/channel/UCGPfzVwLzE2Pqt4-g450Klg