Village Board

EAST TROY VILLAGE BOARD MINUTES February 19, 2024 Page 1 of 4 Call Meeting to Order; Pledge of Allegiance Clerk Alexander verified the meeting was posted according to law. Roll Call: President Johnson called the meeting to order at 6:30 p.m. Present: President Johnson, Trustees John Alexander, Jim Holm, Mary Nugent, Fortune Renucci, and Jason Smalley Excused: Trustee Joe Wisnewski Others: Deputy Chief DeMeio, DPW Director Equitz, Administrator Suhm, Clerk Alexander Citizen Participation Marty Zess, representing the property at 2838 Main St., spoke regarding the School Street improvements, inquired about assessment schedule, traffic concerns and the possibility of closing the street to Main St. He wanted to know if concerns raised at a prior meeting had been considered. Consent Agenda 1. Approval Minutes – 2/5/2024 2. Consideration of Affidavit of Correction for MDC East Troy, LLC, CSM to enlarge stormwater retention easement Lynch Motion by Trustee Alexander, second by Trustee Smalley, to approve the consent agenda. Motion carried. Miscellaneous Business 1. Recommendation from Plan Commission to approve exterior renovation and expansion of existing building located at 2114 - 2116 Church Street in Downtown Design District with conditions (CB District); Roger Trader and Catherine Wachal, applicant (application 2023-40) Plan Commission determined not to change the zoning code regarding awnings. The architect submitted two alternatives for the proposed awning. The Plan Commission authorized staff to review for the final code compliant awning and approved with administration approval. DPW Equitz stated that he has checked the sidewalk and there is a 5’ walkway in this area so there would be a 6” encroachment which would be acceptable regarding the stoop/planters. Motion by Trustee Alexander, second by Trustee Renucci to approve the revised plans contingent upon the property owner recording an encroachment agreement with the neighboring property to the south, and approval by Zoning Administrator, clarification whether the county will require an encroachment agreement, and review of the planter encroachment by the Village. Motion carried. 2. Consider request for carryover of 2023 Capital Improvement Funds for Parks and Recreation Projects The enhancements to the Rec Room area include expanding the space to the south by utilizing current office/storage rooms and will allow natural light. The improvements to  EAST TROY VILLAGE BOARD MINUTES February 19, 2024 Page 2 of 4 Center Field will include removal of overgrowth, weeds and generally freshening of the ball field. Motion by Trustee Alexander, second by Trustee Smalley, to approve the carryover of $25,000 for updates to the Rec Area and Center Field Baseball/Softball Field. Motion carried. 3. Consider approval of Phase 3 of Street light LED Conversion DPW Equitz stated work is estimated to begin in the next several months and this is the final phase. All new installations are LED lights. Motion by Trustee Alexander, second by Trustee Smalley, to approve Phase 3 of the LED Streetlight Upgrade Project. Motion carried. 4. Consider Award of School St. Reconstruction Bid Tim Lynch, Lynch & Associates, stated that four bids were received and is recommending awarding the bid to the low bidder Asphalt Contractors. The bids were all competitive. Assessments will be done provided in the assessment report which is expected to be brought to the Board within 30-60 days. He stated that the intersection of School and Main Streets was considered for alternatives however the challenge of the elevation and the lack of real estate to configure a cul-du-sac required the intersection to remain. DPW Equitz stated the budget is short for the project but there are excess funds from the Hwy 20 project that can cover the shortfall. The timeline on the School Street project – depending on weather - is about 3 months with completion by early October. The Assessment Report will be completed and notices to residents will be produced in early spring. At that time a Public Information Meeting can be scheduled, and a public hearing for the assessments will be held. Aprons and driveway approaches will be included in the project. The property located at 2838 Main St. will need to be determined if a corner property or how it related to this project prior to the finalization of the Assessment Report. Motion by Trustee Alexander, second by Trustee Smalley, to award the bid to Asphalt Contractors for $67,814.80. Motion carried. 5. Provide Direction on DNR Stewardship Grant Tim Lynch, Lynch & Associates, stated that the Village has been awarded two grants for the multi-use trail from Mill Pond to Honey Creek. The second grant is the DNR Stewardship grant which is a 50/50 grant for $458,236. Because the grant was over the $249,999 limit this award has been sent to the Joint Finance Committee for a review hearing. The Joint Finance Committee (JFC) may or may not schedule this hearing. He presented options the Village may consider. There is no guarantee that the JFC will schedule a hearing, if a hearing is held the JFC could withdraw the award, reduce the award, or award the grant as proposed. The Village could withdraw the hearing request from the JFC and accept the grant at $249.999. Discussion included the pros and cons of the options, what projects the funds could be used for, options of combining this grant  EAST TROY VILLAGE BOARD MINUTES February 19, 2024 Page 3 of 4 with others, timelines for project design and implementation, and ideas for coming forward with plans for improvements while involving the Park & Recreation Board and possible community input. Motion by Trustee Nugent, second by Trustee Smalley, to withdraw the request from the Joint Finance Committee and accept the reduced grant in the amount of $249,999.00. Motion carried. 6. Consider Highway 20 Project Closeout Tim Lynch, Lynch & Associates, presented the memo to close out the Highway 20 project. DPW Equitz stated that the Village has nothing slated to pay for in the DOT 2024 and 2025 projects, and very little possible in 2026. Motion by Trustee Smalley, second by Trustee Alexander, to approve the amendment in the amount of $29,432.60 and close out the Highway 20 project. Motion carried. 7. Consider Revised Procurement Policy Motion by Trustee Smalley, second by Trustee Renucci, to approve the policy as presented. Motion carried. 8. Consider Letter of Intent for Fiber Build with E-Vergent President Johnson explained this is a letter of intent with E-Vergent to consider the possibility of a buildout of fiber network to improve internet infrastructure for residential, business and Village locations. Motion by Trustee Alexander, second by Trustee Smalley, to approve the letter of intent for fiber build with E-Vergent. Motion carried. Ordinances & Resolutions 1. Resolution 2024-03 – Resolution to vote to approve the Second Amended Joint Chapter 11 Plan of Reorganization of Endo International PLC and its Affiliated Debtors as Recommended by the Official Committee of Opioid Claimants Motion by Trustee Alexander, second by Trustee Smalley, to approve Resolution 2024- 03. Motion carried. Reports 1. Municipal Court – January 2024 2. Administrator’s Report – Sept-Dec 2023 3. Parks & Recreation Minutes – 11/13/2023 4. Airport Advisory Committee Minutes – 01/08/2024 5. DRAFT Plan Commission Minutes 2/12/24 President Johnson announced that there will be no meeting April 1 due to the Spring Election on April 2, 2024  EAST TROY VILLAGE BOARD MINUTES February 19, 2024 Page 4 of 4 Closed session Motion by President Johnson, second by Trustee Alexander, to adjourn to closed session pursuant to Wis. Stats. 19.85(1)(e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting of other specified public business, whenever competitive or bargaining reasons require a closed session (Developer Maintenance and Reimbursement Agreement). Motion carried on at roll call vote: President Johnson Y Trustee Alexander Y Trustee Holm Y Trustee Nugent Y Trustee Renucci Y Trustee Smalley Y Adjourn Motion by President Johnson, second by Trustee Alexander, to adjourn. Motion carried at 7:38 pm. Respectfully Submitted, Lorri Alexander, Clerk Note: Recordings of the meeting may be found on our YouTube Channel - Link: https://www.youtube.com/channel/UCGPfzVwLzE2Pqt4-g450Klg