Regular Meeting

City of Elko ) County of Elko ) State of Nevada ) SS May 27, 2025 The City Council of the City of Elko, State of Nevada met for a regular meeting beginning at 4:00 PM, Tuesday, May 27, 2025. The meeting was held in the council chambers, 1751 College Ave., Elko. This meeting was called to order by Mayor Reece Keener. The public can watch the meeting by phone, tablet, laptop, or computer by going to the link provided on the agenda. Questions can be sent to cityclerk@elkocitynv.gov. I. CALL TO ORDER The Agenda for this meeting of the City of Elko City Council has been properly posted for this date and time in accordance with NRS requirements. II. ROLL CALL Present: Reece Keener, Mayor Chip Stone, Councilman Giovanni Puccinelli, Councilman Marissa Lostra, Councilwoman Absent: Clair Morris, Councilman City Staff Present: Jan Baum, City Manager Scott Wilkinson, Assistant City Manager Dale Johnson, Utilities Director Jim Kerr, Water Superintendent Paul Algerio, Public Works Jim Foster, Airport Manager James Johnston, Fire Chief Ty Trouten, Police Chief Julie Davis, Financial Services Director Candi Quilici, Accounting Manager James Wiley, Parks and Recreation Director Jeff Ford, Building Official Annette Robinson, City Clerk Nichole Stephens, City Clerk Technician II Sarah Schick, Civil Engineer III. PLEDGE OF ALLEGIANCE May 27, 2025 City Council | Minutes Page 1 of 10 IV. COMMENTS BY THE GENERAL PUBLIC Pursuant to N.R.S. 241, this time is devoted to comments by the public, if any, and discussion of those comments. No action may be taken upon a matter raised under this item on the agenda until the matter itself has been specifically included on a successive agenda and identified as an item for possible action. ACTION WILL NOT BE TAKEN Claire Jensen, Business Development Specialist for Convergence Health (formerly known as Elko Community Health Center) announced they are completing their rebrand to Convergence Health. She listed all of the services Convergence provides, and announced they had recently opened a cancer center in partnership with Nevada Gold Mine (NGM). Ms. Jensen handed out flyers (see minutes packet). V. CONSENT AGENDA A. Approval of Minutes for the May 13, 2025, Regular Session. FOR POSSIBLE ACTION ** A motion was made by Councilmember Puccinelli, seconded by Councilmember Lostra to accept the consent agenda as written. The motion Passed. (3-0) Councilmember Chip Stone abstained from voting. VI. PRESENTATION A. Reading of a proclamation in recognition of the Elko High School State Golf 3A Championship and matters related thereto. INFORMATION ONLY, NON-ACTION ITEM Colin Oke, Head Coach, said the boys worked extremely hard. They are men of character, have improved their golf game, and have shown the whole state Elko is still around and their golf program is headed in the right direction. Tony Khoury, Assistant Coach, said the kids worked very hard not only during the season but in the off season as well; they really deserved this one this year. Mayor Keener read a proclamation recognizing the Elko High School Golf Team’s achievement. A copy of the proclamation can be found in the minutes packet. VII. APPROPRIATION A. Review and possible approval of Warrants, Hand Cut Checks and matters related thereto. FOR POSSIBLE ACTION ** A motion was made by Councilmember Stone, seconded by Councilmember Puccinelli to approve regular warrants in the amount of $946,747.70. The motion passed unanimously. (4-0) May 27, 2025 City Council | Minutes Page 2 of 10 ** A motion was made by Councilmember Stone, seconded by Councilmember Puccinelli to approve hand cut checks in the amount of $339,281.90. The motion passed unanimously. (4-0) ** A motion was made by Councilmember Stone, seconded by Councilmember Puccinelli to approve utility refunds in the amount of $11,226.03. The motion passed unanimously. (4-0) C. Review, consideration, and possible authorization to solicit bids for Public Works Project EL-2025-373, the Hot Springs Road Repair Project and matters related thereto. FOR POSSIBLE ACTION The proposed project will address the deteriorating condition of the street surface on both sides of the rail crossing and with the crossing itself. The project may occur during the fall of 2025 or during the spring of 2026 dependent upon final approval by the Union Pacific Railroad for contractor submittals, the timing of the asphalt plant closure and weather. PA Paul Algerio, Street Superintendent, said this was a small project, but since they were dealing with the railroad again, it changed the amount that the city has to spend on it. He was seeking authorization to bid. Mayor Keener asked if Mr. Algerio believed the unknown time parameters would discourage any bidders. Mr. Algerio responded he believed it could; dealing with the railroad could be somewhat of a deterrent as well. He noted the 12th Street project seemed to be going well as far as submittals and getting authorization through the railroad. Scott Wilkinson, Assistant City Manager, said they would pursue a fall timeline for the project. If it got pushed out with Union Pacific, they would grant an extension of time to the contractor so they could finish in the spring. Mayor Keener called for public comment and did not receive a response. ** A motion was made by Councilmember Stone, seconded by Councilmember Puccinelli to authorize staff to solicit bids for Public Works Project EL-2025-373, the Hot Springs Road Repair Project. The motion passed unanimously. (4-0) D. Review, consideration, and possible issuance of final acceptance for the Elko Mountain Booster Station and Waterline Connection ARPA Project and matters related thereto. FOR POSSIBLE ACTION May 27, 2025 City Council | Minutes Page 3 of 10  Great Basin Engineering has completed the Elko Mountain Booster Station and Waterline Connection ARPA Project. There were four change orders totaling $48,587.26 and two deductive change orders totaling $48,520.55, resulting in a $66.71 total project change. The Bid day award amount was $1,994,084.79. Staff recommends the issuance of final acceptance. DJ Dale Johnson, Utilities Director/Assistant City Manager, said they were looking for final acceptance. The project was complete and had been online for 21 days without a hiccup. Mayor Keener asked Mr. Johnson to explain the concept of the project for the benefit of the public. Mr. Johnson responded the booster station takes water from the 5400 pressure zone and creates a new pressure zone at the 5600 level and is serving the Tower Hills subdivision and it will also serve the hospital as a backup source. The water pressure was previously between 38 and 45 psi for that area and is now around 70 psi. He noted state minimum is 40 psi. Mayor Keener called for public comment and did not receive a response. ** A motion was made by Councilmember Puccinelli, seconded by Councilmember Stone to issue final acceptance of the Elko Mountain Booster Station and Waterline Connection ARPA Project. The motion passed unanimously. (4-0) E. Review, consideration and approval of contract change order number one for the terminal reconstruction project AIP project 3-32-0005-060-2024 and matters related thereto. FOR POSSIBLE ACTION Change order No. 1 for AIP 3-32-0005-060-2024 is a reduction change order for schedules I, II and III. Staff along with the contractor (Q&D) and the City's consulting engineers (Woolpert) have been able to reduce the overall price of the contract without compromising the projects goal of replacement of the concrete apron with asphalt and various maintenance activities associated with the terminal commercial apron. JF Jim Foster, Airport Manager, said this was the first change order for the project and it was a reduction change order. He said Q&D had been great about bringing cost saving ideas to them; the proposed changes were broken down by schedule and included in the agenda packet. Mayor Keener called for public comment and did not receive a response. ** A motion was made by Councilmember Lostra, seconded by Councilmember Stone to approve the contract change order number one for the terminal reconstruction project AIP project 3-32-0005-060-2024. The motion passed unanimously. (4-0) May 27, 2025 City Council | Minutes Page 4 of 10  F. Review, consideration and possible award of bid for Federal Aviation Administration Grant # AIP 3-32-0005-061-2025 Airfield Pavement Preservation and matters related thereto. FOR POSSIBLE ACTION. Council authorized staff to advertise for bids for Airfield Pavement Preservation AIP Project No. 3-32-0005-061-2025 on April 8, 2025. This grant will allow the airport to rehabilitate all airfield pavements excluding the newly reconstructed terminal apron. The project will consist of crack sealing, seal coating and repainting of all airfield surfaces. The work involved will have two schedules, Schedule I (Federal) - Pavement Maintenance and Schedule II (Non-Federal) - Pavement Maintenance for the airport. As a reminder, the FAA awards AIP grant projects based on bids. There were five bids received; Q&D Construction, Straight Stripe, American Road Maintenance, C.R. Contracting and Maxwell Asphalt. Q&D Construction, Straight Stripe and Maxwell Asphalt Inc. were all considered responsive. Staff recommends awarding the bid to the lowest responsive bid which is Maxwell Asphalt Inc. in the amount of $1,144,542.00. JF Mr. Foster said this project would be for the pavement rehabilitation and happens approximately every four years. He was pleased they had received five bids, as they usually only receive one or two. The concurrence letter Mr. Hurst had written to the FAA was included for review, and they were hopeful they would be in the first wave of grant awards. Mayor Keener called for public comment and did not receive a response. ** A motion was made by Councilmember Stone, seconded by Councilmember Puccinelli to award bid for Airfield Pavement Preservation AIP Project No. 3-32-0005-061-2025 to Maxwell Asphalt Inc. in the amount of $1,144,542.00. The motion passed unanimously. (4-0) VIII. NEW BUSINESS A. Review, consideration, and possible approval of the lease agreement to lease a portion of land, approximately 2,796 square feet in area, to Angeline J. Portel, and matters related thereto. FOR POSSIBLE ACTION City Council approved Angeline J. Portel to lease a portion of APN 001-293-001 at their April 8, 2025 meeting for an annual lease rate of $2,500.00 after holding a public auction for the lease. The lease is included in the agenda packet. CL Mr. Wilkinson said the proposed lease was for five years with an option to extend another five years. After ten years it would terminate. The issues had been worked out with the city’s legal counsel and Cathy Laughlin, City Planner, recommended approval. Mayor Keener called for public comment and did not receive a response. May 27, 2025 City Council | Minutes Page 5 of 10  ** A motion was made by Councilmember Puccinelli, seconded by Councilmember Stone to approve the lease agreement between the City of Elko and Angeline J. Portel. The motion passed unanimously. (4-0) X. REPORTS A. Mayor and City Council Mayor Keener reported he would be presenting at the Elko High School Convocation next week. There were four seniors planning to go into military service. He added he had attended his first Airport Advisory Board Meeting a couple of weeks ago. He asked Mr. Foster if the housekeeping type issues was typically the case for those meetings. Mr. Foster responded it would be for the first few since it had been so long since the board was active. He added he would like to do a rates and charges survey for the airport, and that would be something the board would assist with. Overall he felt it had been a good start since there would be an educational component to the process while the members learn about what the airport is doing on a daily basis. Mayor Keener commented it seemed like an energized group of individuals. He reported he also got to present at the Elko County Association of Realtors luncheon last week and there were some interesting questions. He thanked all the staff that helped him with getting those answered. Councilmember Chip Stone reported the rebranding and new signage for the E Center was completed and looks very nice. They were also working on putting imitation stone on the walls around the building and installing desert landscaping. Mine Expo was coming up in a week; it had completely sold out. The VFW did their annual reading of those who passed in service and the event was well attended. B. City Manager Jan Baum, City Manager, reported they were moving through recruitment for the Police Chief and were looking at bringing the final interview to City Council at the next meeting. C. Assistant City Manager D. Utilities Director Mayor Keener asked Mr. Johnson if the utility refund for Golden Gate Petroleum was for the sewer portion of their bill. Mr. Johnson confirmed it was, as they are on septic and do not currently have sewer. He added they would have sewer soon; they would likely be back on that project after July. Jim Kerr, Water Superintendent, reported the water meter installation was going well and they were placing meters in every meter pit they could. May 27, 2025 City Council | Minutes Page 6 of 10 Mayor Keener asked Mr. Kerr if the team was on schedule with the installations so far. Mr. Kerr responded they were moving pretty steadily. It was projected as a three-year project and he felt they were on schedule. E. Public Works Mr. Algerio reported they had a few projects going. The Water Street project was coming along and all the concrete was poured on the railroad side. The extension to the VA Cemetery on Jennings had been started and may be ready to pave by the end of the week. His crew was working on Fairgrounds Road and were paving out to about 17 feet of new asphalt on the college parking lot side down by 13th Street where they conduct CDL training. F. Airport Manager G. City Attorney H. Fire Chief I. Police Chief Police Chief Ty Trouten reported the Governor’s crime bill was supposed to be heard the following day at 1:00 pm. They needed all the support they could get on it, and he encouraged everyone to log on and show their support. He said the bill would put them back about six or seven years when criminals had some accountability. It would restore reasonable threshold limits for trafficking for illegal substances such as fentanyl. Mayor Keener asked if the Nevada League of Cities and the Nevada Association of Counties (NACO) had taken a stand on the issue. Chief Trouten responded he had not heard, but the Nevada Sheriff’s and Chiefs was wholly behind it. J. City Clerk Annette Robinson, City Clerk, reported Shilo Inn had paid their April room tax but not in full. They went ahead and filed for a new suspension of their business license the previous Friday, and they had until June 23rd to respond. If they did not respond or pay, they would be bringing it to city council to revoke their license. She added there was an Uber driver licensed in Elko and they had told him to be sure to go to the airport and get their schedule. She said legislation was starting to wind down and the governor was starting to sign and veto bills. Councilmember Stone noted the ECVA does have shuttle service set up for the expo this year, so that would help a lot. K. City Planner May 27, 2025 City Council | Minutes Page 7 of 10  L. Development Manager M. Financial Services Director N. Parks and Recreation Director James Wiley, Parks and Recreation Director, reported there was a pretty significant amount of crickets on the Elko Summit Estates. He hasn’t seen any in the typical places they battled last year and was hoping for the best. Next meeting, he would bring final acceptance of the Sports Complex Project. Mayor Keener asked if Mr. Wiley had seen the resident concern about the traffic at the Sports Complex. Mr. Wiley confirmed he had and they had come up with a good solution. PD would help them lock it up when it gets dark or the last gate activity is done. They have staff seven days a week that can open them up every morning along with the restrooms. O. Civil Engineer P. Building Official Jeff Ford, Building Official, reported there was a class coming up on the 26th for the significant changes happening to the building code. Ms. Baum stated she would forward the flyer for the class to the council; it would be an all-day class. She added they were also going to have the proposed ordinance ready to hand out to the builders and contractors so they can provide input. IX. 5:30 P.M. PUBLIC HEARING A. Public Hearing and Second Reading of Ordinance 899 amending Title 8 Chapter 2 of Elko City Code entitled “Utility Occupancy of Public Rights-of-Way or Public Easements, Smart Dig Requirements, and City Excavation Permits” hereby adding a section for Video Service Providers and amending Sections 8-2-1, 8-2-2, 8-2-3, 8-2-3-1, 8-2-4, 8-2-5, 8-2-8, 8-2-9, 8- 2-10, 8-2-11, 8-2-12, 8-2-13, 8-2-14, 8-2-15 and 8-2-16 by repeal and replacing Section 2 entirely, and matters related thereto. FOR POSSIBLE ACTION The First Reading of Ordinance 899 was conducted on May 13, 2025. The proposed ordinance amends and clarifies several provisions of the current chapter, allow for the management of occupancy of city rights-of-ways and/or easements by video service providers, and provides a mechanism to collect allowable fees in accordance with NRS 711. SAW Mr. Wilkinson said the revision was driven by the need to address video providers within Elko to try and level the playing field with other internet providers and collecting a fee for the use of our rights- May 27, 2025 City Council | Minutes Page 8 of 10 of-way and easements. During the process they also cleaned up some of the language and other provisions throughout the chapter; no changes had been made since first reading. Mayor Keener asked Mr. Wilkinson if he had received any input from the affected parties. Mr. Wilkinson responded he had not. There had been some discussion with one particular provider on whether they should enter into a license agreement or codify the ability to charge a fee. After consulting with legal counsel, they decided to go the code route. Mayor Keener called for public comment and did not receive a response. ** A motion was made by Councilmember Stone, seconded by Councilmember Puccinelli to adopt Ordinance 899. The motion passed unanimously. (4-0) B. Public Hearing, review and possible approval of the Fiscal Year 2025/2026 Final Tentative Budget, and matters related thereto. FOR POSSIBLE ACTION Staff will provide a Revised Budget Presentation and will be requesting Final Tentative Budget approval and submittal. JD Julie Davis, Financial Services Director, presented the Final Tentative Budget for Fiscal Year 2025/2026. The PowerPoint is included in the agenda packet. Mayor Keener commented he knew it was a lot harder to put the budget together this year and he thanked all of the directors who pitched in and gave up something to make it work. He called for public comment and did not receive a response. ** A motion was made by Councilmember Stone, seconded by Councilmember Lostra to approve the Fiscal Year 2025/2026 Final Tentative Budget. The motion passed unanimously. (4-0) VII. APPROPRIATION (Cont'd) B. Review, consideration and possible authorization for staff to purchase an M-B Companies Inc. Maxi 250 Tote-Paint Striping Truck including the optional equipment, in the amount of $316,719.21 and matters related thereto. FOR POSSIBLE ACTION This purchase was budgeted for and approved in the FY 2025/26 Budget. M-B Companies Inc. has a current Sourcewell Contract # 080521-AEB, which is in effect through October 11, 2025, available for this unit. The amount of the Maxi 250 Tote- Paint Striping Truck including the optional equipment $316,719.21. PA May 27, 2025 City Council | Minutes Page 9 of 10  Mr. Algerio said they currently have a tow behind that they use for striping. It is 15 years old and parts have started to become impossible to get. With the purchase of a new truck, they would be able to stripe at twice the speed. Several other options he had looked at were considerably more expensive; he felt this was a reasonable price considering how expensive everything has become. Mr. Foster noted the airport could benefit greatly from the piece of equipment. Though they do try to do projects that include restriping every four years or so, brutal winters and things of that nature can degrade the markings much faster. With something like this, the airport would be able to maintain their markings on a much more frequent basis and avoid write ups during inspections. Mayor Keener called for public comment and did not receive a response. ** A motion was made by Councilmember Puccinelli, seconded by Councilmember Stone to authorize staff to purchase a Maxi 250 Tote-Paint Striping Truck including the optional equipment, through M-B Companies Inc., in the amount of $316,719.21. The motion passed unanimously. (4-0) XI. COMMENTS BY THE GENERAL PUBLIC Pursuant to N.R.S. 241, this time is devoted to comments by the public, if any, and discussion of those comments. No action may be taken upon a matter raised under this item on the agenda until the matter itself has been specifically included on a successive agenda and identified as an item for possible action. ACTION WILL NOT BE TAKEN Mayor Keener called for public comment and did not receive a response. There being no further business, Mayor Reece Keener adjourned the meeting at 6:12 pm. Mayor Reece Keener Annette Robinson, City Clerk May 27, 2025 City Council | Minutes Page 10 of 10