Town Council

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Minutes - Final Board of Trustees Tuesday, February 26, 2019 6:30 PM Board Room STUDY SESSION 6:00 PM IN THE COMMUNITY ROOM AGENDA FOR THE STUDY SESSION IS A DISCUSSION OF THE REGULAR MEETING AGENDA BELOW REGULAR MEETING 6:30 PM IN THE BOARD ROOM I. CALL MEETING TO ORDER Mayor Carroll called the February 26, 2019 Regular Meeting to order at 6:30 pm. II. PLEDGE OF ALLEGIANCE AND ROLL CALL Present: 7- Mayor Carroll Mayor Pro Tem Deakin Trustee Charles Trustee Woog Trustee Haid Trustee Gippe Trustee van Woudenberg III. APPROVAL OF THE AGENDA Mayor Pro Tem Deakin moved to approve the agenda, the motion was seconded by Trustee Haid. The motion carried with all present voting in favor thereof. IV. EXECUTIVE SESSION 6:35 PM 19-109 Executive Session to Hold a Conference With the Town Attorney and the Town’s Special Counsel To Receive Legal Advice on Specific Legal Questions, Pursuant to C.R.S. § 24-6-402(4)(b), for which a Topic Cannot be Disclosed without Compromising the Purpose of rhe Executive Session Mayor Pro Deakin moved to go into executive session to hold a conference with the Town Attorney and the Town’s Special Counsel to receive legal advice on specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b), for which a topic cannot be disclosed without compromising the purpose of the executive session. The motion was seconded by Trustee Charles. The motion carried with all present voting in favor thereof. Mayor Carroll announced; It's Tuesday, February 26, 2018, and the time is 6:33 pm. For the record, I am the presiding officer, Mayor Carroll. As required by the TOWN OF ERIE Page 1 Printed on 3/12/2019 Board of Trustees Meeting Minutes - Final February 26, 2019 Open Meetings Law, this executive session is being electronically recorded. Also present at this executive session are the entire Board of Trustees, Town Attorney Kendra Carberry, Special Counsel Marni Kloster, Town Administrator Malcolm Fleming, Deputy Town Administrator Farrell Buller, and Chief of Police Kim Stewart. Mayor Carroll announced; the time 7:03 pm, and the executive session has concluded. For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any action occurred during the executive session in violation of the Open Meetings Law, I would ask that you state your concerns for the record. Hearing none, Mayor Carroll moved to the next agenda item. Aye: 7- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg V. CONSENT AGENDA 7:05 PM 19-016 A Resolution Of The Board Of Trustees Of The Town Of Erie Approving An Agreement For Professional Services With W.L. Contractors, Inc. For The Traffic Signal Communications Project Attachments: Resolution Agreement for Services Existing Traffic Signals 19-067 A Resolution Of The Board Of Trustees Of The Town Of Erie Approving An Agreement For Services With Mission Critical Systems, Inc. For Network Services Attachments: Resolution Mission Critical GSA .pdf 19-077 A Resolution Of The Board Of Trustees Of The Town Of Erie Authorizing A Funding Request To The Denver Regional Council Of Governments For The Traffic Signal Portion Of The Intersection Improvements At Erie Parkway And Weld County Road 7 Attachments: Resolution Draft Application Vicinty Map 19-078 A Resolution of the Board of Trustees of the Town of Erie Approving Amendment No. 1 to the CMAR Contract with Garney Companies, Inc. for the Lynn R. Morgan Water Treatment Facility Expansion TOWN OF ERIE Page 2 Printed on 3/12/2019 Board of Trustees Meeting Minutes - Final February 26, 2019 Attachments: Resolution Amendment No. 1 CMAR Contract CMAR Contract 19-106 Approval of February 12, 2019 Meeting Minutes Attachments: February 12, 2019 Draft Meeting Minutes 19-110 A Resolution of the Board of Trustees of the Town of Erie Authorizing and Approving Participation in the Metro Mortgage Assistance Plus Program and Approving the Associated Participation Agreement Attachments: Resolution Delegation and Participation Agreement MMA Term Sheet and Executive Summary Trustee Haid moved to approve the Consent Agenda, Mayor Pro Tem Deakin seconded the motion. The motion carried with the following roll call vote: Aye: 6- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg Nay: 1- Trustee Charles VI. PUBLIC COMMENT 7:05 PM There was no one present that wished to give public comment. VII. PROCLAMATIONS AND PRESENTATIONS 7:15 PM 19-081 Denver Regional Council of Governments Attachments: Presentation 19-107 Erie Heritage Foundation Community Organization Grant Request Attachments: Community Organization Grant Request Form Grant Request Budget Erie Heritage Foundation Organizing Documents Presentation Mayor Pro Tem Deakin moved to approve Agenda Item 19-107; the motion was seconded by Trustee Charles. The motion carried with the following roll call vote: Aye: 6- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg Nay: 1- Trustee Woog LAND DEVELOPMENT RESOLUTIONS AND ORDINANCES 7:45 PM TOWN OF ERIE Page 3 Printed on 3/12/2019 Board of Trustees Meeting Minutes - Final February 26, 2019 19-102 Approval of Legislative Documents Related to the Proposed Vernon Annexation as Noted Below Attachments: Staff Memo Resolution No. 19-__ (Findings Of Fact) Ordinance No. ___-2019 (Annexation) Resolution No. 19-___ (Annexation Agreement) Annexation Agreement Ordinance No. __-2019 (Initial Zoning) Other Applicant Materials Mayor Carroll opened the Public Hearing at 8:05 pm. There was no one present that wished to give public comment on Agenda Item 19-102. Mayor Carroll closed the public comment portion of the Public Hearing at 8:21 pm. Trustee Charles moved to approve Agenda Item 19-102; the motion was seconded by Trustee Gippe. The motion carried with all present voting in favor thereof. Aye: 7- Mayor Carroll, Mayor Pro Tem Deakin, Trustee Charles, Trustee Woog, Trustee Haid, Trustee Gippe, and Trustee van Woudenberg VIII. GENERAL BUSINESS 8:25 PM 19-111 Oil and Gas Kerr Mcgee Mae J Form 2A Submission IX. STAFF REPORTS X. BOARD OF TRUSTEES REPORTS & APPOINTMENTS 8:40 PM Trustee Woog thanked staff for their progress on improving the development process. Trustee Charles reported on the Historic Preservation Advisory Board's upcoming presentation to the Board of Trustees in March. Trustee Charles thanked town staff for their help with the Historic Preservation Advisory Board. Trustee Gippe reported on DR COG's Citizen's Academy and the sub-regional TIP program. Trustee Gippe also reported on the Boulder Community Health ribbon cutting at 5 pm on February 27, 2019. Mayor Carroll reported on the Boulder Community Health ribbon cutting on February 27, 2019. Mayor Carroll also reported on Up With People's events on February 27, 2019 and February 28, 2019. XI. ADJOURNMENT 8:45 PM Mayor Carroll adjourned the February 26, 2019 meeting at 8:45 pm. TOWN OF ERIE Page 4 Printed on 3/12/2019