Tree Advisory Board

645 Holbrook Street TOWN OF ERIE Erie, CO 80516 Meeting Minutes Tree Board Wednesday, October 10, 2018 7:00 PM Community Room CALL MEETING TO ORDER ROLL CALL PUBLIC COMMENT AND NON-AGENDA ITEMS GENERAL BUSINESS Review & Approval of September 2018 Minutes Farmers’ Market • Re-cap - Rachel Tree Talks • 9/25 (re-cap) & 10/16 Talks – Art Leaf Composting • 11/3 & 11/18 – Art & Brian Tree Buying Program • Decision & Purchase Needs to Be Made – Sharon & All Arbor / Earth Day 2019 Event • 4/27/2019 – Brian Future Direction • Update(s) – Tom and Kim Leanne and Sharon Other? Discussions MEETING ADJOURMENT Next Meeting November 14, 2018, 7:00 Community Room, Erie Town Hall CALL MEETING TO ORDER 7:02pm ROLL CALL Brian O’Connor, Present Tom Swihart, Excused Kim Tuck, Present Rachel Folger, Present Arthur Henderlong, Present Sharon Clark, Present Leanne Vielehr, Present Trustee Christiaan van Woudenberg, Present TOWN OF ERIE Page 1 Printed on 10/11/2018 Tree Board Meeting Minutes October 10, 2018 PUBLIC COMMENT AND NON-AGENDA ITEMS n/a APPROVE September 2018 MEETING MINUTES Moved to approve with changes: Art Second: Leanne Approved: unanimous GENERAL BUSINESS Farmer’s Market Recap Would be better if we had handouts - quarter sheet with our fall events Try it a week earlier next year (2nd to the last event) But worth doing again Free seeds would be good as well - seedlings might end up dying Could staple the seed packet to the event sheet handout Tree Talk Recap Went well Might doing a pruning demo was great People commented on the large list of topics they are interested in Mike would be willing to plant a tree demo next spring This upcoming Tues is the next Tree Talk 33 people attended Leanne discussed the results of the topic preference survey Another survey will occur at upcoming tree talk - will take a look at cumulative results and make decisions for next year’s topics. Also added how did you hear about Tree talk question on the survey Leaf Composting Difficulty finding stair/platforms Option - fence off an area to dump leaves, use a front loader to smash and put them in the bins. If on Saturday, there is no staff to do it. Can do that on Monday. Tom from sustainability will talk to EcoCycle about possibly bringing the bins on Monday so people don’t throw trash into the bins while unattended. Rachel has a tiny bobcat with a bucket that could help push/compact Need volunteers - looking into a way they can volunteer for the day/time they want. Sign up Genie. There is a volunteer waiver form that they need to fill out. Need a supply list to give to Mike - traffic cones, etc, extra snow fence, extra post, extra post driver. Mike’s crew will take care of that. Louisville’s program starts on Oct 15th, 7 days a week. Art will observe how they do it and note insights for our program. Table/banner - banner is good, keep handouts to minimum. Do encourage people to provide feedback about the program. Art will make up a list of signs/stuff for Katie/Mike to print/provide - arrows, free bags, volunteer signup, etc., box of dust masks, scissors/cutter on a cord. We need to have at least one person from Tree/Sustainability boards there per shift per supervisory role. Art will make a signup list for us. Also a list that volunteers should bring - like gloves, dress warmly, sunscreen, water bottle, long pants, Christiaan will work with Katie to do advertising pushes TOWN OF ERIE Page 2 Printed on 10/11/2018 Tree Board Meeting Minutes October 10, 2018 Should we offer lunch? Or just snack bars? Depends on weather? Shift breaks are at lunchtime. Tree Buying Program Orders due by Dec 15th but have already started We could sell the trees at Arbor day Need ~2 people to handle payment processing Mike could pick/order them, since he would have to use any excess Can the town tree funds subsidize the costs? We can charge a flat fee $20-$40 per tree - enough incentive that people want to plant them quickly so they’ll survive How long can Mike keep them and water them? Rachel will contact Mike (assisted by Art) to tell him we want to do this, how can we subsidize them, if he can pick the trees, and how we can handle payments. Arbor/Earth Day 2019 Sharon will lead Leanne will help Brian will send Sustainability contact Xcel wants to know more details before committing United Power hasn’t responded See if Mike can buy more tents Hours 10am - 12pm on last Saturday in April. MEETING ADJOURNMENT: 7:55pm Next Meeting November 14, 2018, 7:00 pm Community Room, Erie Town Hall TOWN OF ERIE Page 3 Printed on 10/11/2018