City Council

EVANSTON CITY COUNCIL Second Regular Meeting July 21, 2015 The official record of proceedings of the second regular m eeting of the Evanston City Council for the m onth of July was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Councilm em ber W elling led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, Andy Kopp, Evan Perkes, David W elling, Sandra Meyers. Councilm em ber W endy Schuler was excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Kathy Defa; Director of Planning & Developm ent, Paul Knopf; City Engineer, Brian Honey; Public W orks Director, O op Hansen; Assistant Director of Parks and Recreation, Jay Dee Nielsen; Deputy City Clerk, Nancy Stevenson; and Police Lieutenant, Rhett Groll. Police Chief, Jon Kirby and Director of Parks and Recreation, Dennis Poppinga were excused. A group of interested citizens were also present. Approve Agenda Councilmember W elling moved, Councilmember M eyer seconded, to approve the agenda. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Approve M inutes The official record of proceedings for the City Council M eeting held July 7, 2015 and a W ork Session held July 14, 2015 was approved as presented. Bills Councilmember Lynch moved, Councilmember Perkes seconded, to approve the follow ing bills for payment: July 8, 2015 to July 21, 2015 VENDOR FOR AMOUNT AXA Equivest Payroll 2,654.11 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 121,440.80 Delta Dental Payroll 7,440.50 FlexShare Payroll 2,942.50 ING Life Insurance Payroll 29.20 IRS Tax Deposit Payroll 37,972.92 NCPERS Payroll 64.00 Orchard Trust Payroll 566.12 Parks and Recreation Payroll 182.16 The Hartford Payroll 216.80 Uinta County Court Payroll 635.52 United W ay Payroll 6.00 Utah Child Support Payroll 181.01 Vantage Point Payroll 851.14 Vision Service Plan Payroll 1,122.19 W EBT Payroll 968.00 W ells Fargo Payroll 216.00 W yom ing Dept of Em ploym ent Payroll 9,971.24 W yom ing Retirem ent Payroll 45,922.02 Payroll Payroll 109,228.33 Ascent Construction Contract 83,685.10 All W est Internet 1,230.90 Am eri Tech Equipm ent Parts 140.27 BBB Pest Control Services 110.00 Dennis M. Boal Services 5,656.00 Caselle Support/Maintenance 523.67 Cazin’s Supplies 1,142.09 CD’s Electric Electrical 593.10 City of Evanston Utilities 17,615.70 Verizon W ireless Cell Phones 468.27 Boot Barn Safety Boots 124.99 CCI Network Utilities 109.41 Ellingford’s Cem ent 395.00 Evanston Cham ber of Com m erce Awards 350.00 First Bank Visa 114.43 Fastenal Supplies 7.72 Freeway Tire Tires 500.11 Kallas Autom otive Parts 647.66 Keith’s Feed Supplies 67.00 Modern Cleaners Laundry Service 567.00 Morcon Industrial Supplies 960.42 Mtn W est Business Solutions Contract 798.13 Questar Gas Utilities 2,049.81 MailFinance Equipm ent 2,558.10 Office Products Dealer Supplies 344.00 Staker Parson Com panies Asphalt 568.97 Preston Sheets Reim bursem ent 99.00 Proactive Sports Supplies 131.77 Redi Services Services 1,016.00 Rocket Sanitation Services 243.00 Paul R. Skog Services 6,146.00 Alsco Laundry Service 426.26 Twin D, Inc Inspection 914.15 Uinta County Herald Ads 418.41 Uinta County Solid W aste Landfill Fees 19,563.00 Union Pacific Railroad Land Lease 100.00 InContact Utilities 219.32 Century Link Utilities 2,871.67 Rocky Mountain Power Utilities 42,772.97 UV Doctor Parts 1,570.00 W yom ing W aste System s Services 262.13 W estar Printing Printing 180.88 W AM Registration 25.00 W yom ing Crim e Victim s Com p Fund Victim Com pensation 2,500.00 One-Call of W yom ing Services 152.25 W yom ing Dept of Revenue Sales/Use Tax 3,451.99 Dana Kepner Parts 5,571.59 W yo Dept of Transportation Salt/Sand/Street Maintenance 13,364.91 USA Blue Book Tools 288.83 Gateway Gourm et Catering Meeting Supplies 283.20 David Mueske Restitution 100.00 Tim Seahorn Reim bursem ent 26.65 Daniel Com bs Refund 100.00 National Assoc of Field Training Registration 650.00 Shanna Pentz Refund 75.00 Gabriela Cazares Refund 300.00 Steven Maune Refund 100.00 Media Skills Prom otional 11,298.00 W right Express Fuel 14,841.62 Ron Peterson Reim bursem ent 20.00 The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Revenue & Expenditure Report Councilmember W elling moved, Councilmember M eyers seconded, to approve the Revenue and Expenditure Report. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Council Comments Mayor W illiam s and Councilm em ber Kopp both congratulated Colten Kofoed and A.C. Martin for their outstanding showing at the National Highschool Rodeo Finals. Councilm em ber W elling com m ented on the final rodeo of the Evanston Rodeo Series and thanked all those who put on that event. He also rem inded everyone of the upcom ing Uinta County Fair and the Brewfest. Appointment to Boards M ayor W illiams made the follow ing appointments to the Urban Renew al Board. Councilmember Perkes moved, Councilmember W elling seconded, to confirm the following appointments: Urban Renew al Board Leslie Lunsford - January 2019 Julie O’Connell - January 2020 The m otion passed unanim ously with 5 yes votes: Lynch, Kopp, Perkes, W elling, Meyer.  Public Hearing/Liquor License Transfer/J.B.’s Restaurant City Attorney, Dennis Boal conducted a public hearing to solicit public com m ent regarding the application for a transfer of ownership of a Retail Liquor License from Uinta Restaurants, Inc., dba: J.B.’s Restaurant to JB’s Star Holding, Inc., dba: J.B.’s Restaurant. Larry Prestidge, m anager of the restaurant spoke in favor of the application and explained the reason for the transfer. No one else addressed the issue and Mr. Boal closed the hearing. Transfer of Ow nership/Liquor License/J.B.’s Restaurnat Councilmember W elling moved, Councilmember M eyer seconded, to approve the transfer of ow nership of a Retail Liquor License from Uinta Restaurants, Inc., dba: J.B.’s Restaurant to JB’s Star Holding, Inc., dba: J.B.’s Restaurant. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Public Hearing/Liquor License Transfer/How ard Johnson City Attorney, Dennis Boal conducted a public hearing to solicit public com m ent regarding the application for a transfer of ownership of a Retail Liquor License from Ashray Motel, LLC., dba: Howard Johnson to Sum m it Food and Beverage, LLC., dba: Howard Johnson. Donna Lapin and Jerrald Sim on, new owners of the business both spoke in favor of the application and explained the reason for the transfer. No one else addressed the issue and Mr. Boal closed the hearing. Transfer of Ow nership/Liquor License/J.B.’s Restaurant Councilmember Lynch moved, Councilmember Kopp seconded, to approve the transfer of ow nership of a Retail Liquor License from Ashray M otel, LLC., dba: Howard Johnson to Summit Food and Beverage, LLC., dba: How ard Johnson. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Public Hearing/All W est/Franchise City Attorney, Dennis Boal conducted a public hearing to provide inform ation and receive public input, com m ent and concerns regarding the renewal and or extension of the Franchise Ordinances perm itting All W est/W yom ing, Inc., to construct, m aintain, operate, use and furnish to the public a cable com m unications system and telephone system within all streets, alleys and utility easem ents granted or dedicated to or by the City. Jack W alkenhorst, with All W est addressed the governing body and answered questions. Allan Hansen Kathy Defa both voiced concerns they have had relating to the City of Evanston’s services with All W est. Kathy Defa also voiced concern and problem s she has had at her residence. Consent Agenda Councilmember W elling moved, Councilmember M eyer seconded, to approve the follow ing Consent Agenda: A Street Closure Permit requested by 1st Bank for a fundraiser the Hungry Children’s Backpack Program on Friday, August 21, 2015 on 10th Street from M ain Street to the Alley betw een M ain and Center Streets, from 8:00 a.m. to 5:00 p.m.; and A Limited M alt Beverage Permit requested by the Evanston Volunteer Firefighters, Inc., for the annual Demolition Derby to be held at the Uinta County Fairgrounds on Saturday, September 12, 2015 from 4:00 p.m. to 10:00 p.m. The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Resolution 15-44 Councilmember Lynch introduced Resolution 15-44. Councilmember Lynch moved, Councilmember Kopp seconded, to adopt Resolution 15-44. Resolution 15-44: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE BEAR RIVER MODELERS TO CONSTRUCT A CROSSW IND RUNW AY ONTO CITY PROPERTY FOR USE BY USERS OF THE MODEL AIRPLANE RUNW AY FACILITY. W HEREAS, Bear River Modelers has previously entered into a Use Agreem ent with the city to enable the Club to construct and use a runway for m odel airplanes on city property; and W HEREAS, Bear River Modelers has requested that it be perm itted to construct an additional crosswind runway onto the property; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The City of Evanston hereby authorizes and grants perm ission for Bear River Modelers to construct a crosswind runway onto the city property being used for m odel airplanes.  PASSED, APPROVED AND ADOPTED the 21 st day of July, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Resolution 15-45 Councilmember M eyer introduced Resolution 15-45. Councilmember M eyer moved, Councilmember W elling seconded, to adopt Resolution 15-45. Resolution 15-45: RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING, PROHIBITING THE USE OF E-CIGARETTES IN ALL BUILDINGS OW NED BY THE CITY. W HEREAS, the governing body for the City of Evanston has determ ined that prohibiting the use of e-cigarettes in city buildings is in the public’s interest; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The use of e-cigarettes and sim ilar devices in all city buildings is prohibited. Section 2: The Mayor and City Clerk are authorized to take all steps necessary to im plem ent the above-described prohibition of the use of e-cigarettes and sim ilar devices. PASSED, APPROVED AND ADOPTED the 21 st day of July, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Resolution 15-46 Councilmember Lynch introduced Resolution 15-46. Councilmember Lynch moved, Councilmember Perkes seconded, to adopt Resolution 15-46. Resolution 15-46: RESO LUTIO N O F THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES W ITH THE VETERANS OF FOREIGN W ARS POST 4280 TO SUPPORT THE AMERICAN FLAG PROGRAM IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston has traditionally contributed to the VFW Flag Program which displays the Am erican Flag in the com m unity on appropriate occasions; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1. The Mayor is hereby authorized to execute, and the City Clerk attest, of behalf of the City of Evanston, a Contract for Services with the Veterans of Foreign W ars Post 4280 to support the Am erican Flag Program in the City of Evanston, a copy of which attached hereto. PASSED, APPROVED AND ADOPTED the 21 st day of July, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Resolution 15-47 Councilm em ber W elling introduced Resolution 15-47. Councilmember W elling moved, Councilmember Kopp seconded, to adopt Resolution 15-47. Resolution 15-47: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A SUB-AGREEM ENT W ITH THE EVANSTON CHAMBER OF COMMERCE TO ADMINISTER A TECHNICAL ASSISTANCE GRANT UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM OF THE STATE OF W YOMING FOR THE DEVELOPMENT OF A BUSINESS TOOLS COMPONENT ON THE CHAMBER’S W EBSITE.  W HEREAS, the City has authorized an application on behalf of the Evanston Cham ber of Com m erce to obtain a Technical Assistance Grant under the Com m unity Developm ent Block Grant Program of the State of W yom ing to develop a business tools com ponent on the Cham ber’s website to help foster econom ic developm ent in the region; and W HEREAS, it is necessary for the City and the Evanston Cham ber of Com m erce to enter into the attached Sub-Agreem ent in order to properly adm inister the grant and com ply with the requirem ents of the W yom ing Business Council; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1. The Mayor and City Clerk are authorized to sign and attest the attached Sub Agreem ent with the Evanston Cham ber of Com m erce to adm inister the Technical Assistance Grant for the developm ent of a business tools com ponent on the Cham ber’s website to help foster econom ic developm ent in the region. PASSED, APPROVED AND ADOPTED the 21 st day of July, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Resolution 15-48 Councilmember W elling introduced Resolution 15-48. Councilmember W elling moved, Councilmember Lynch seconded, to adopt Resolution 15-48. Resolution 15-48: RESOLUTION OF THE CITY OF EVANSTO N, W YO M ING, AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH ARTS, INC. D/B/A YOUNG MUSICIANS TO PROVIDE MUSIC EDUCATION AND CULTURAL ACTIVITIES AND OPPORTUNITIES FOR THE YOUTH. W HEREAS, the City of Evanston has a need to provide m usic education and cultural activities and opportunities; and W HEREAS, the governing body of the City of Evanston recognizes that it benefits the citizens of the com m unity to provide m usic education and cultural activities and opportunities for the youth of the com m unity; and W HEREAS, the Young Musicians was form ed in part to provide such education and activities for the youth of the com m unity, including the low-incom e and disadvantaged youth of the City of Evanston, W yom ing; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Agreem ent between the City of Evanston, and Arts, Inc. D/B/A Young Musicians for educational, cultural activities and opportunities for youth in Evanston, W yom ing. PASSED, APPROVED AND ADOPTED the 21 st day of July, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Resolution 15-49 Councilmember Perkes introduced Resolution 15-49. Councilmember Perkes moved, Councilmember Lynch seconded, to adopt Resolution 15-49. Resolution 15-49: RESOLUTION OF THE CITY OF EVANSTON, W YOMING, AUTHORIZING THE EXECUTION OF A CONTRACT FOR SERVICES W ITH THE EVANSTON CHAMBER OF COMMERCE. Councilmember M eyers moved, Councilmember W elling seconded, to table Resolution 15-49 to the next regular meeting on August 4, 2015. The m otion passed with 5 yes votes: W illiam s, Lynch, Kopp, W elling, Meyer. 1 no vote: Perkes.  Resolution 15-50 Councilmember W elling introduced Resolution 15-50. Councilmember W elling moved, Councilmember M eyer seconded, to adopt Resolution 15-50. Resolution 15-50: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO AN AGREEMENT W ITH CO W BOY DAY’S, INCORPORATED, A NON-PROFIT CORPORATION FOR PROFESSIONAL SERVICES TO PROMOTE TOURISM W ITHIN THE CITY OF EVANSTON BY PROVIDING THE COW BOY DAYS RODEO. W HEREAS, the City of Evanston desires to increase tourism within the com m unity, and Cowboy Day’s, Incorporated, a non-profit prom otes tourism within the com m unity by providing the Cowboy Days Rodeo; and W HEREAS, the City and the Cowboy Day’s , Incorporated, a non-profit corporation, have negotiated an agreem ent to carry out the Cowboy Days Rodeo, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Contract for Services to provide the Cowboy Days Rodeo within the City of Evanston, between the City of Evanston and Cowboy Day’s, Incorporated, a non-profit corporation, a copy of which is attached hereto, setting forth the term s and conditions between the parties. PASSED, APPROVED AND ADOPTED the 21 st day of July, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Resolution 15-51 Councilmember Lynch introduced Resolution 15-51. Councilmember Lynch moved, Councilmember Kopp seconded, to adopt Resolution 15-51. Resolution 15-51: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO AN AG REEM ENT W ITH EVANSTON RODEO SERIES, A NON-PROFIT CORPORATION FOR PROFESSIONAL SERVICES TO PROMOTE THE USE OF THE UINTA COUNTY FAIRGROUNDS W ITHIN THE CITY OF EVANSTON BY PROVIDING THE EVANSTON RODEO SERIES. W HEREAS, the City of Evanston desires to prom ote tourism within the com m unity, and the Evanston Rodeo Series, a non-profit corporation has subm itted a proposal to the City which would increase tourism within the com m unity by prom oting and increasing the use of the Uinta County Fairgrounds located within the City through the Evanston Rodeo Series; and W HEREAS, the City and the Evanston Rodeo Series, a non-profit corporation have negotiated an agreem ent to prom ote the use of the County Fairgrounds, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Contract for Professional Services to Provide the Evanston Rodeo Series within the City of Evanston, between the City of Evanston and the Evanston Rodeo Series, a non-profit corporation, a copy of which is attached hereto, setting forth the term s and conditions between the parties. PASSED, APPROVED AND ADOPTED the 21 st day of July, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Resolution 15-52 Councilmember Perkes introduced Resolution 15-52. Councilmember Perkes moved, Councilmember Kopp seconded, to adopt Resolution 15-52. Resolution 15-52: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF AN AGREEMENT W ITH THE UINTA COUNTY HUMAN SERVICE BOARD TO PROVIDE HUMAN SERVICES FOR THE CITIZENS OF EVANSTON. W HEREAS, the City of Evanston desires to assist, by providing funding, to the Uinta County Services Board, in the provision of hum an services for the citizens of the City of Evanston. NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing as follows: Section 1: The City of Evanston is authorized to execute the Contractual Agreem ent with the Uinta County Hum an Services Board, a copy of which is attached hereto. Section 2: The Mayor and City Clerk are authorized to sign and attest the agreem ent on behalf of the City of Evanston. PASSED, APPROVED AND ADOPTED the 21 st day of July, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Resolution 15-53 Councilmember Lynch introduced Resolution 15-53. Councilmember Lynch moved, Councilmember M eyer seconded, to adopt Resolution 15-53. Resolution 1553-: RESOLUTION OF THE CITY OF EVANSTO N, W YO M ING, AUTHORIZING THE EXECUTION OF A CONTRACT W ITH UINTA ENGINEERING & SURVEYING, INC. TO PRO VIDE THE ENGINEERING SERVICES DESCRIBED THEREIN FOR A SEW ER REPLACEMENT PROJECT. W HEREAS, the City of Evanston and Uinta Engineering & Surveying, Inc., have negotiated an agreem ent whereby Uinta Engineering & Surveying, Inc., will perform the services set forth in the Contract for the Sewer Replacem ent in Sum m it and 17th Street, and along County Road in the City of Evanston; and W HEREAS, the City of Evanston and Uinta Engineering & Surveying, Inc. Have set their agreem ent in writing, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The Mayor is hereby authorized to execute, and the City Clerk attest, on behalf of the City of Evanston, the Contract between the City of Evanston and Uinta Engineering and Surveying Inc., a copy of which is attached hereto, to provide engineering services necessary for the Sewer Replacem ent Project. PASSED, APPROVED AND ADOPTED the 21 st day of July, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 6 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Meyer. Comments/Remarks Brain Honey stated the Final Com pletion for the Boy and Girls Club addition was signed this week. Am y Grenfell rem inded everyone of the following events taking place this week; Farm ers Market, Uinta County Fair, Brewfest, and W yom ing Downs racing. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 7:00 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk