City Council

EVANSTON CITY COUNCIL First Regular M eeting September 1, 2015 The official record of proceedings of the first regular m eeting of the Evanston City Council for the m onth of Septem ber was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Councilm em ber Tim Lynch led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor Kent W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers Tim Lynch, David W elling, Saundra Meyer, and W endy Schuler. Councilm em bers Andy Kopp and Evan Perkes were excused. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Engineer, Brian Honey; City Treasurer, Kathy Defa; Director of Planning & Developm ent, Paul Knopf; Public W orks Director, Oop Hansen; Director of Parks and Recreation, Jay Dee Nielsen; Police Chief, Jon Kirby; Police Lieutenant Ken Pearson; and Deputy City Clerk, Nancy Stevenson. A group of interested citizens were also present. Approve Agenda Councilmember Schuler moved, Councilmember M eyer seconded, to approve the agenda. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, W elling, Meyer, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held August 18, 2015 and a W ork Session M eeting held August 25, 2015 w ere approved as presented. Bills Councilmember Lynch moved, Councilmember W elling seconded, to approve the follow ing bills for payment: August 19, 2015 to Septem ber 1, 2015 VENDOR FOR AMOUNT Payroll Payroll 109,861.24 A+ Trophy Supplies 10.00 Ascent Construction Retainage Release 76,470.81 Cazin’s Supplies 228.36 CD’s Electric Electrical 1,596.60 Verizon W ireless Cell Phones 775.17 Boot Barn Safety Boots 94.99 Cum m ins Rocky Mountain Maintenance 5,711.00 Deru’s Glass Supplies 63.85 Ellingford’s Cem ent 712.50 Chem tech-Ford Laboratories Testing 200.00 Executech Maintenance/Equipm ent 1,760.04 Energy Managem ent Repairs 3,107.50 Evanston Cham ber of Com m erce Contract 9,820.00 Evanston Uinta County Airport Contract 18,904.34 Foreup Subscription 1,101.00 Fastenal Supplies 27.49 Flare Construction Contract 192,227.85 Freeway Tire Tire 25.00 Harris Law Office Contract 4,000.00 Hutchinson Oil Fuel 2,357.05 Interm ountain Sweeper Parts 696.16 Jack’s Truck & Equipm ent Repairs 899.46 Kallas Autom otive Parts 1,510.63 Kellerstrass Oil Oil 2,344.92 Larry King Golf Supplies 175.00 Morcon Industrial Supplies 210.93 Questar Gas Utilities 1,748.99 Nalco Com pany Supplies 36,986.16 MailFinance Equipm ent 2,558.10 Office Products Dealer Supplies 158.50 Staker Parson Com panies Asphalt 2,012.68 Ping Supplies 3,640.14 Professional System s Tech Maintenance 360.00 Porter Muirhead Cornia Howard Audit 30,000.00 Real Kleen Janitorial Supplies 80.92 Rem ote Control System s Parts 908.46 Rip’s Grocery Supplies 9.45 Rocky Mountain Turf Parts 912.65 Rail Pros Services 4,384.00 Sensus Metering Maintenance 6,812.42 Six States Parts 46.11 Sm ith’s Food & Drug Supplies 796.98 Standard Plum bing Parts 82.36 Superior Rental Parts 625.99 Tom ’s HVAC Repairs 531.14 TravisMathew LLC Supplies 795.66 Titleist Supplies 5,809.49 Turf Equipm ent Parts 542.87 Twin D, Inc Inspection 925.00 Uinta County Solid W aste Landfill 19,395.30 Rocky Mountain Power Utilities 5,628.85 W alMart Supplies 1,001.34 W AMCAT Mem bership 580.00 W estar Printing Printing 258.00 W heeler Machinery Parts 4,303.34 W asatch Controls Repairs 352.50 W hite Mountain Lum ber Supplies 1,118.15 One-Call of W yom ing Services 162.75 Yam aha Motor Corp Contract 3,281.75 Heartland Kubota Parts 42.46 J&J Nursery Supplies 958.00 Saundra Meyer Reim bursem ent 438.59 Teledyne Isco Equipm ent 5,194.15 JC Golf Accessories Supplies 224.79 Swire Coca Cola Supplies 118.51 W yo Dept of Transportation Maintenance/Salt/Sand 19,935.86 Golden Rule Prom otional 345.30 Kenneth W est Reim bursem ent 836.81 Kelly & Lisa Sather Restitution 158.20 Marlin Consulting Registration 720.00 Frances Green Reim bursem ent 420.00 Cody Tingey Refund 250.00 Anthony Jordan Restitution 309.60 Stahley Ranch Repairs 2,049.17 Scott Faddis Reim bursem ent 559.73 Steve Regan Supplies 915.36 Best W estern Dunm ar Room s 319.96 The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, W elling, Meyer, Schuler. Council Comments Councilm em ber Lynch welcom ed Jay Dee Nielsen and recognized him as the new Director of Parks and Recreation. Councilm em ber W elling rem inded everyone of the various activities taking place this Labor Day W eekend. Councilm em ber Schuler also m entioned the m any activities that will be taking place this weekend. She congratulated Jay Dee Nielsen on taking over as the Director of Parks and Recreation and also thanked Dennis Poppinga for his m any years of service to our com m unity. Mayor W illiam s echoed the com m ents m ade by the Councilm em bers. Public Hearing/Liquor License Renew als A public hearing was conducted by City Attorney, Dennis Boal for all the applicants that filed for the renewal of their liquor licenses within the City of Evanston. Mr. Boal stated that all the applications have been reviewed by City Staff and the W yom ing Liquor Division. Notice for the hearing has been advertised for two consecutive weeks in the local newspaper and a notice has been posted at each place of business. Mr. Boal asked if there was any opposition or com m ents regarding any of the liquor license renewals. Ken Berscheit, license holder of Red Heart Creations, LLC., dba: Lotty’s Liquor & Lounge addressed the M ayor and Councilm em ber requesting an additional year on his “parked” license. No one else addressed the issue and Mr. Boal closed the hearing.  Retail Liquor License Renew al/Lotty’s Liquor & Lounge Councilmember Lynch moved, Councilmember M eyer seconded, to renew the Retail Liquor License held by Red Heart Creations, LLC., dba: Lotty’s Liquor & Lounge for an additional period, not to exceed one year. The m otion passed unanim ously with 4 yes votes: Lynch, W elling, Meyer, Schuler. 1 no vote: W illiam s. Retail Liquor License Renewal/Gatew ay Grill Councilmember Schuler moved, Councilmember W elling seconded, to approve the renew al of the Retail Liquor License held by Gatew ay Gourmet Catering, LLC dba: The Gatew ay Grille at Purple Sage, contingent upon the reinstatement of their LLC w ith the Secretary of State by October 15, 2015. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, W elling, Meyer, Schuler. Councilmember M eyer moved, Councilmember Schuler seconded, to renew the remainder of the Liquor Licenses w ithin the City of Evanston as follow s: Applicant Doing Business As Type Rachel’s, LLC Kate's Retail B.A.D. Co., Inc. Michael’s Bar and Grill Retail The Last Outpost, Inc. Don Pedro Fam ily Mexican Restaurant Retail Yellow Creek Liquor, Inc. Discount Liquor Retail Spanky’s Bar, LLC Spanky’s Bar Retail Sm ith’s Food & Drug Center, Inc. Sm ith’s #86 Retail Guru Arjundevji, Inc. 3B Sinclair Retail The Golden Ticket, LLC The Painted Lady Saloon Retail Fraternal Order of Eagles #2359 FOE #2359 Lim ited Dunm ar Inn, LLC Legal Tender Lounge Retail W yom ing Downs OTB, LLC W yom ing Downs OTB Retail V.F.W . Post 4280 V.F.W . Post 4280 Lim ited BASK, Inc. TC’s Steakhouse Bar & Grill APE W yom ing, Inc. Porter's TNT Fireworks Retail High Plains Pizza, Inc. Pizza Hut #234 Restaurant Five - K, Inc. The Lincoln Highway Tavern Retail Tum blin Tum bleweeds, LLC Tum blin Tum bleweeds Bar & Grill H.N.A., Inc. Cowboy Joe’s Retail Fraughton Enterprises, LLC The Last Chance Retail Jolly Jacs, LLC Kegger’s Liquor & Beer Retail Maverik, Inc. Maverik #162 Retail Spirits of Red Mountain, Inc. Spirits of Red Mountain Retail Luis Ibara El Rancho Grande Restaurant Bon Rico, Inc. Bon Rico Retail JBs Star Holdings, Inc. J.B.'s Restaurant Restaurant R & R Station, LLC R & R Station Restarurant Suds Brother, Inc. Suds Brothers Brewery Bar & Grill Sum m it Food and Beverage, LLC Howard Johnson Resort Main St. Deli, LLC Main Street Deli Restaurant The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, W elling, Meyer, Schuler. Consent Agenda Councilmember W elling moved, Councilmember M eyer seconded, to approve the follow ing on the Consent Agenda: A Parade Route Permit requested by Evanston High School Student Council for the 2015 Homecoming Parade on Friday, Septem ber 25, 2015, beginning at 4:00 p.m. at Davis M iddle School. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, W elling, Meyer, Schuler. Resolution 15-56 Councilmember Lynch introduced Resolution 15-56. Councilmember Lynch moved, Councilmember M eyer seconded, to adopt Resolution 15-56. Resolution 15-56: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTON ADOPTING THE UINTA COUNTY EMERGENCY OPERATIONS PLAN TO ADDRESS PREVENTION, PREPARATION, RESPONSE, RECOVERY AND MITIGATION OF THE EFFECTS OF EMERGENCIES AND DISASTERS. W HEREAS, the purpose of the Uinta County Em ergency Operations Plan, (“UCEOP”) is to establish a fram ework for governm ent, non-profit organizations and residents to address prevention, preparation, response, recovery and m itigation of the effects of em ergencies and disasters; and W HEREAS, the UCEOP establishes fundam ent policies, strategies and assum ptions for a countywide program that is guided by the principles of the National Incident Managem ent System ; and  W HEREAS, the UCEOP establishes a Concept of Operations spanning the direction and control of an em ergency from initial m onitoring through post disaster response, recovery and m itigation; and W HEREAS, the UCEOP defines inter-agency and inter-governm ent coordination m echanism to facilitate delivery of im m ediate response and recovery assistance; W HEREAS, the UCEOP assigns specific functions to appropriate County and m unicipal agencies and organizations as well as outlines m ethods to coordinate the private sector, volunteer organizations, citizens and state and federal counterparts. W HEREAS, the UCEOP identifies actions that County response and recovery organizations will take in coordination with m unicipal, state and federal counterparts as appropriate, regardless of the m agnitude of the disaster; and W HEREAS, ;the governing body for the City of Evanston has determ ined that it is in the public’s interest to form ally adopt the UCEOP. NOW , THEREFORE, BE IT RESOLVED by the governing body for the City of Evanston, W yom ing, that it hereby adopts the Uinta County Em ergency Operations Plan to address prevention, preparation, response, recovery and m itigation of the effects of em ergencies and disasters in the City of Evanston, W yom ing. PASSED, APPROVED AND ADOPTED the 1 st day of Septem ber, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 5yes votes: W illiam s, Lynch, W elling, Meyer, Schuler. Resolution 15-57 Councilmember Schuler introduced Resolution 15-57. Councilmember Schuler moved, Councilmember W elling seconded, to adopt Resolution 15-57. Resolution 15-57: RESOLUTION OF THE CITY OF EVANSTON, W YOMING REQUESTING THE APPROVAL OF THE W YOMING DEPARTMENT OF TRANSPORTATION TO PLACE A “NO TRUCKS” SIGN AT THE NORTHEAST CORNER OF W ASATCH DRIVE AND CONSTITUTION AVENUE IN EVANSTON, W YOMING. W HEREAS, Section 12-47.1 of the Evanston City Code grants the authority to restrict the operation of trucks and truck tractors on any city street designated by the City Council; and W HEREAS, the City Council has determ ined that truck traffic on Constitution Avenue should be restricted to local deliveries only, because of the residential use of the property along Constitution Avenue; and W HEREAS, the City needs to obtain the approval of the W yom ing Departm ent of Transportation, (W YDOT), to place a sign on W asatch Drive, because W asatch Drive is part of the State highway system ; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT: Section 1: The City of Evanston hereby requests the approval of the W yom ing Departm ent of Transportation to install a single, two-face sign, (type MUTCD, R5-2) at the Northeast corner of W asatch Drive and Constitution Avenue indicating No Trucks except Local Delivery or sim ilar wording approved by W YDOT. The sign shall be m ounted on the retaining wall, be visible from both directions on W asatch Drive, be installed with a m inim um clearance of 7'above the sidewalk and shall otherwise com ply with all W YDOT requirem ents. Section 2: The Mayor, City Clerk and City Engineer are authorized to take all actions which m ay be necessary to obtain the approval of the W yom ing Departm ent of Transportation to install the above-described sign. PASSED, APPROVED AND ADOPTED the 1 st day of Septem ber, 2015. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, W elling, Meyer, Schuler.  Final Acceptance & Payment/KM AC Building Addition Councilmember M eyer moved, Councilmember W elling seconded, to authorize final acceptance and payment of retainage to Ascent Construction, Inc., for the K.M .A.C. Building Addition, Phase 2 Project. The m otion passed unanim ously with 5 yes votes: W illiam s, Lynch, W elling, Meyer, Schuler Comments/Remarks Jay Dee Nielsen stated that he was excited to m ove forward with his new position and was also looking forward to working with everyone at the City. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:13 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk