City Council

EVANSTON CITY COUNCIL Second Regular M eeting December 19, 2017 The official record of proceedings of the second regular m eeting of the Evanston City Council for the m onth of Decem ber was held in the Council Cham bers of City Hall on the above date. These proceedings were video recorded. Cal Tatum led those in attendance in the pledge of allegiance to the Flag. The roll was called and with a quorum being present, Mayor W illiam s called the m eeting to order at 5:30 p.m . and welcom ed everyone present. Those present from the governing body at the start of the m eeting were: Mayor W illiam s; Councilm em bers, Tim Lynch, Andy Kopp, Evan Perkes, David W elling, Mike Sellers, and W endy Schuler. Staff m em bers present at the start of the m eeting were: City Attorney, Dennis Boal; Director of Adm inistrative Services/City Clerk, Am y Grenfell; City Treasurer, Trudy Lym ; Director of Engineering & Planning, Dean Barker; Public W orks Director, Oop Hansen; Police Chief, Jon Kirby; Associate Planner, DuW ayne Jacobsen; and Deputy City Clerk, Nancy Stevenson. Director of Parks and Recreation, Jay Dee Nielsen was excused. A group of interested citizens were also present. Approve Agenda Councilmember Schuler moved, Councilmember W elling seconded, to approve the agenda. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Approve M inutes The official record of proceedings for the City Council M eeting held December 5, 2017 w ere approved as presented. Bills Councilmember Lynch moved, Councilmember Kopp seconded, to approve the follow ing bills for payment: Decem ber 6, 2017 to Decem ber 19, 2017 VENDOR FOR AMOUNT AXA Equivest Payroll 492.45 Beneficial Life Insurance Payroll 269.68 Blue Cross Blue Shield Payroll 132,331.68 Delta Dental Payroll 7,629.20 FlexShare Payroll 2,731.25 ING Life Insurance Payroll 13.20 IRS Tax Deposit Payroll 49,551.26 NCPERS Payroll 80.00 Orchard Trust Payroll 768.35 Parks and Recreation Payroll 166.68 The Hartford Payroll 238.80 Vantage Point Payroll 643.90 Vision Service Plan Payroll 1,095.43 W EBT Payroll 924.00 W ells Fargo Payroll 200.00 W yom ing Departm ent of Em ploym ent Payroll 7,210.90 W yom ing Retirem ent Payroll 48,208.64 Payroll Payroll 169,675.91 Am sterdam Printing Supplies 183.50 All W est Internet 1,391.44 Becker CPE Subscription 120.00 Beacon Services Parts 370.00 Dennis M. Boal Services 2,866.67 Caselle Support/Maintenance 1,300.00 Cazin’s Supplies 481.06 CD’s Electric Electrical 1,166.18 CH Diagnostics Testing 400.00 City of Evanston Utilities 2,538.19 Cobra Pum a Golf Supplies 239.40 CCI Network Utilities 186.43 Norco Supplies 141.16 Ellingford’s Supplies 32.00 Chem tech-Ford Laboratories Testing 378.00 Century Link Utilities 2,961.74 Evanston Parks & Recreation Reim bursem ent/City Subsidy 102,288.21 First Bank Visa 5,836.30 Flexshare Benefits HRA Contributions 50,900.00 Gov’t Finance Officer Association Dues 190.00 Murdochs Supplies 272.73 Harris Law Office Contract 4,000.00 Hom e Décor Supplies 50.00 Hutchinson Oil Supplies 405.95 Landm ark Services/Repairs 1,394.30 Longhorn Construction Retainage Release 48,609.47 MJB Anim al Clinic Supplies 25.00 Mobile Golf Services Parts 330.13 Modern Display Supplies 192.23 Morcon Industrial Supplies 648.54 Mtn. W est Business Solutions Equipm ent 11,600.00 Dom inion Energy Utilities 15,380.32 Mountainland Supply Parts 2,071.48 Myers/Anderson Architects Services 2,821.18 North Face Roofing Repairs 2,666.50 North Ridge Construction Contract 267,705.12 OT Excavation Repairs 780.00 Office Products Dealer Supplies 1,658.93 Pops Privy Services 20.00 Real Kleen Supplies 32.92 Interwest Supply Parts 159.28 Six States Parts 137.13 Skaggs Supplies 1,164.00 Paul R. Skog Services 3,308.00 Sm ith’s Food & Drug Supplies 282.56 Alsco Laundry Services 553.64 T-7 Propane Propane 819.95 Titleist Supplies 2,289.07 Turf Equipm ent Parts 81.11 Uinta County Herald Ads 1,273.96 Uinta County Solid W aste Landfill 23,241.95 Uinta County Treasurer Property Taxes 8,307.52 Uinta Engineering Services 315.00 Rocky Mountain Power Utilities 27,573.84 W yom ing W aste System s Services 164.67 W ETCO Contract 10,500.00 One-Call of W yom ing Services 64.50 W yom ing Departm ent of Revenue Sales/Use Tax 61.95 W ARW S Mem bership Dues 425.00 Dana Kepner Parts 3,738.10 Miles Partnership Ads 10,342.00 Independent Software Solutions Supplies 40.00 Consolidated Plastics Supplies 318.30 Laxer Lines Pavem ent Marking Striping 4,347.00 Shipping Plus Shipping 15.19 Laurie Hartzell Refund 1,000.00 Steve Zaragoza Refund 750.00 Shantell Martin Refund 750.00 W right Express Fuel 12,436.62 Nutech Specialties Supplies 119.90 The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Council Comments The Mayor and Councilm em bers all wished everyone a Merry Christm as and a Happy New Years. They also thanked the Em ployees for all they do to m ake our City a great place to live. Councilm em ber Schuler also rem inded everyone that the Main Street 12 Days of Christm as is still going on and encouraged to shop locally. Appointment/Golf Course Advisory Board M ayor W illiams made the follow ing appointment to the Golf Course Advisory Board: Councilmember Perkes moved, Councilmember W elling seconded, to confirm the following appointment: Golf Course Advisory Board (3 Year Term ) Cole Helm (reappointm ent) - Decem ber 2020 The m otion passed unanim ously with 6 yes votes: Lynch, Kopp, Perkes, W elling, Sellers, Schuler.  Ordinance 17-07 Councilmember W elling sponsored Ordinance 17-07. Councilmember Lynch moved, Councilmember Schuler seconded, to pass Ordinance 17-07 on first reading. ORDINANCE 17-07: AN ORDINANCE APPRO VING AND AUTHORIZING THE FINAL PLAT FOR THE CHEYENNE DRIVE CHURCH ADDITION, LOCATED IN THE CITY OF EVANSTON, W YOMING, BEING MORE PARTICULARLY DESCRIBED HEREIN. The m otion passed unanim ously on first reading with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Sellers, Schuler. Resolution 17-90 Councilmember Kopp introduced Resolution 17-91. Councilmember Kopp moved, Councilmember W elling seconded, to adopt Resolution 17-90. RESOLUTION 17-90: A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF EVANSTO N APPROVING CHANGE ORDER NO. 007 FOR THE FAIRGROUNDS SEW ER PROJECT IN THE CITY OF EVANSTON. W HEREAS, the City of Evanston has previously authorized the Fairgrounds Sewer Project which is being constructed by Longhorn Construction, Inc.; and W HEREAS, the governing body has determ ined that it is in the public’s interest to approve Change Order No. 007 for the reasons set forth therein; NOW , THEREFORE, BE IT RESOLVED by the governing body of the City of Evanston, W yom ing, as follows: Section 1. Change Order No. 007 for the Fairgrounds Sewer Project, a copy of which is attached hereto, is approved. Section 2. The Mayor is authorized to approve Change Order No. 007 on behalf of the City. PASSED, APPROVED AND ADOPTED the 19 th day of Decem ber, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Final Acceptance & Payment/Fairgrounds Sewer Project 2017 Councilmember Schuler moved, Councilmember Perkes seconded, to authorize final acceptance and payment of retainage to Longhorn Construction, for the Fairgrounds Sew er Project 2017, contingent that no claims are filed prior to the expiration of the notice period. The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-91 Councilmember Lynch introduced Resolution 17-91. Councilmember Lynch moved, Councilmember W elling seconded, to adopt Resolution 17-91. RESOLUTION 17-91: RESOLUTION AUTHORIZING THE CITY OF EVANSTON, W YOMING TO ENTER INTO A MEMORANDUM OF UNDERSTANDING W ITH THE EVANSTON PARKS AND RECREATION DISTRICT FOR THE IMPLEMENTATION OF A FITNESS PROGRAM FOR THE EMPLOYEES OF THE CITY OF EVANSTON. W HEREAS, the City of Evanston desires to continue to provide a fitness and wellness program for its em ployees, and the Evanston Parks and Recreation District has agreed to m ake its facilities available to the City for such program ; W HEREAS, the City and the Recreation District have determ ined that it is prudent to enter into a Mem orandum of Understanding setting forth the responsibilities of each party as they relate to the im plem entation of the fitness and wellness program for the em ployees of the City, a copy of which is attached hereto; NOW , THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF EVANSTON, W YOMING THAT:  Section 1: The Mayor is hereby authorized to sign, and the City Clerk is hereby authorized to attest, the Mem orandum of Understanding, a copy of which is attached hereto, with the Evanston Parks and Recreation District setting forth the responsibilities of the City of Evanston and the Evanston Parks and Recreation District as they relate to the continuation and im plem entation of a fitness and wellness program for the em ployees of the City of Evanston. PASSED, APPROVED AND ADOPTED the 19 th day of Decem ber, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Resolution 17-92 Councilmember Kopp introduced Resolution 17-92. Councilm em ber Kopp moved, Councilmember Schuler seconded, to adopt Resolution 17-92. RESOLUTION NO.17-92: A RESOLUTION OF THE CITY OF EVANSTON, W YOMING AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT FOR FEDERAL FUNDING THROUGH THE TRANSPORTATION ALTERNATIVES PROGRAM, ADMINISTERED BY THE W YOMING DEPARTMENT OF TRANSPORTATION FOR THE PURPOSES OF THE SAFE ROUTES TO THE EVANSTON ASPEN ELEMENTARY SCHOOL PROJECT. W HEREAS, the City of Evanston has been awarded a grant from the W yom ing Departm ent of Transportation to construct a Safe Routes to the Evanston Aspen Elem entary School Project; and W HEREAS, it is necessary for the City to enter into the attached Project Grant Agreem ent in order to receive the grant funds; NO W , THEREFO RE, BE IT RESO LVED BY THE G O VERNING BO DY O F THE CITY OF EVANSTON, W YOMING THAT: Section 1. The Mayor is authorized to sign on behalf of the City the attached Grant Agreem ent with the W yom ing Departm ent of Transportation to construct a Safe Routes to the Evanston Aspen Elem entary School Project. PASSED, APPROVED AND ADOPTED the 19 th day of Decem ber, 2017. ___________________________ Kent H. W illiam s, Mayor ATTEST: ____________________________ Am y L. Grenfell, City Clerk The m otion passed unanim ously with 7 yes votes: W illiam s, Lynch, Kopp, Perkes, W elling, Seller, Schuler. Public Participation Evanston W yom ing LDS Stake President, Craig Lester, thanked the Governing Body for approving the first reading of a Subdivision Ordinance for a new church building. Jaraun Dennis, spoke on behalf of Uinta County School District #1, thanking the Mayor & Council for approving a Safe Routes to School Grant Agreem ent for sidewalks in the Aspen Elem entary School area. Adjournment W ith no further business to be conducted at this tim e Mayor W illiam s adjourned the m eeting at 6:03 p.m . ___________________________ Kent H. W illiam s, Mayor _______________________________ Am y L. Grenfell, City Clerk