City Council Meetings and Work Sessions

City of Excelsior Hennepin County, Minnesota MINUTES EXCELSIOR SPECIAL MEETING October 25, 2018 Council Chambers 6:30 p.m. 1. CALL TO ORDER Mayor Gaylord called the meeting to order at 6:30 p.m. 2. ROLL CALL Present: Councilmembers Beattie, Carlson, Caron (arrived at 6:33 p.m.) Miller, Mayor Gaylord Absent: None Also Present: City Manager Luger, City Engineer Dawley, Finance Officer Horn, and City Clerk Orlofsky 3. APPROVAL OF AGENDA (a) Meeting Agenda Beattie moved, Carlson seconded, to approve the October 25, 2018 City Council Agenda. Motion carried 4/0. (b) Consent Agenda Beattie moved, Carlson seconded, to approve the consent agenda. Motion carried 4/0. 1. Approve Verified Claims – Approve for Payment Manual Checks 84694 – 84715 Action – Approved for payment manual checks 84694 – 84715. 4. PUBLIC HEARING (a) 2017 Street and Utility Improvement Project Dawley presented the 2017 Utility Improvement Project area, costs, and the proposed assessment roll. Mayor Gaylord, opened the public hearing at 6:50 p.m. Patrick Foss, 347 Second Street, stated he would like to dispute his assessment because he feels the frontage computation was miscalculated for his parcel. He asked how the City arrived at the square footage it has for the proposed assessment. Minutes Special City Council Meeting October 25, 2018 Page 2 Dawley explained that the calculation was taken from Hennepin County’s property information and said that he would double check that their information is accurate. Caron asked if the County Property Records are the only method used to measure the square footage. Dawley explained that it is the most common practice amongst cities in Hennepin County. Miller asked when the letter was sent out to residents and what information was provided. Orlofsky explained that letters were mailed no less than 10 days prior to the hearing, and each letter identified the proposed assessment amount and map of the proposed assessed area. Dawley added that staff follows the guidelines that are suggested by the League of Minnesota Cities. Caron asked if the City includes a copy of the assessment roll with the letter and map. Orlofsky explained that staff did not include the entire roll for this mailing but would certainly do that in the future. Dawley said that he would verify Hennepin County’s records on the parcel at 347 Second Street and get back to the property owner with an answer. Gaylord read letters from the following property owners: Tim Brandow, 420 Second Street and 406 Second Street, sent an email to the City Manager stating that he would like to dispute his assessment for two properties. His letter explained that he had recently paid for a new sidewalk and trees with grates along his entire street frontage because they were destroyed during the construction phase of this project. He did not appreciate the poor workmanship by the construction crews. Seyed Mirsharif, 421 Third Street, sent an email stating that he would like to dispute his assessment with the City. He was disappointed in the workmanship of the construction crews during the improvement project and attached photos to his letter for examples. Beattie asked staff to verify the computation of the properties on all properties in question. Dawley replied that he would do that. Hearing no further comments from the public, Mayor Gaylord closed the public hearing at 7:25 p.m. Beattie moved, Carlson seconded, to accept the following letters of appeal for these four properties: 347 Second Street, 406 Second Street and 420 Second Street, and 421 Third Street, properties that have submitted a letter of appeal this evening. Motion carried 5/0. Minutes Special City Council Meeting October 25, 2018 Page 3 5. ADJOURNMENT Carlson moved, Beattie seconded, to adjourn at 7:32p.m. Motion carried 5/0. Respectfully submitted, Ann Orlofsky City Clerk