City Council Meetings and Work Sessions

City of Excelsior Hennepin County, Minnesota MINUTES EXCELSIOR SPECIAL MEETING November 9, 2018 Council Chambers 10:00 a.m. 1. CALL TO ORDER Mayor Gaylord called the meeting to order at 10:10 a.m. 2. ROLL CALL Present: Councilmembers Carlson, Caron, Miller, Mayor Gaylord Absent: Councilmember Beattie Also Present: City Manager Luger, Public Works Superintendent Amundsen, Event Coordinator Edwards, and City Clerk Orlofsky 3. CANVASS THE ELECTION RESULTS Caron moved, Carlson seconded, to adopt Resolution 2018-44 - A Resolution Declaring the Results of the November 6, 2018 General Election. Motion Carried 4/0. 4. ICE CASTLE REQUEST Luger explained the contract and fee options to the City Council and explained that staff would recommend the ‘Option B’ structure, and to change the winter parking meter rate to $3.00 an hour. Miller stated that he would be willing to go with ‘Option A’; he would like to look at securing this event for the future. Carlson stated that he supports the Ice Castles event and that he would recommend ‘Option B’, staff’s proposal. Caron added that she would also support ‘Option B’, and she does not want to allocate percentages for the parking meter revenue as we don’t know what will be generated. She would also like the Council to replenish the water fund with the revenue that is brought in and to put any extra revenue towards The Commons. She would also like the parking rate to be set at the event rate of $4.00 an hour. Gaylord likes the event, he thinks it’s a really good idea; however, he does have concerns about traffic and congestion from the event and the effect it will have on the neighborhoods. Gaylord also believes the City should look at the ticketed fees and the amount of money that is brought in from the tickets. Ryan Davis, Event Coordinator of the Ice Castles, added that their organization will proactively direct people to parking lots to help take the congestion off the residents. Minutes City Council Meeting November 9, 2018 Page 2 Gaylord asked about the saturation on the grass in the park in the spring time and the effect it will have on the park and the spring events. Davis, explained that the amount of rain that Minnesota gets is what helps push the water from the park into the lake. The saturation would be no more than if you had three or five garden hoses running at your house. Ryan also added that they will take down the ice castles and haul the ice away to help eliminate some of that saturation. Gaylord also requested that they do not use chain link fencing for the event. Davis explained that they use event fencing and that it is blue. Carlson moved, Miller seconded, to approve ‘Option B’ that includes a base permit fee of $21,750, an attendance fee of $1,250, a water rate of $2.20/gallon which would equal $26,400, for the total fee of $49,400 and to set the parking meter rate at the event rate of $4.00 an hour all along Excelsior Boulevard. Motion carried 4/0. 5. ADJOURNMENT Caron moved, Carlson seconded, to adjourn at 10:45 a.m. Motion carried 4/0. Respectfully submitted, Ann Orlofsky City Clerk