City Council

CITY OF FLORA REGULAR COUNCIL MEETING MINUTES CITY HALL COUNCIL CHAMBERS 131 EAST SECOND STREET October 20, 2025-4:30 P.M. OPENING CEREMONIES Mayor Linda Spicer called the Regular Council Meeting of the City of Flora to order, and City Clerk Kaci O'Dell called roll. Present were Commissioner Jeremy Henderson, Commissioner Phil Wiley, Commissioner Jim Fehrenbacher and Commissioner Lacey Lewis. Others in attendance were Chief of Police Jeremy Ruger, City Attorney Bob Coble, City Administrator/Economic Development Director Mike Stanford, City Clerk Kaci O'Dell, City Treasurer Stephanie Bailey, Building and Zoning Official Chad Bayles and Superintendent of Public Services Toby Rinehart. There were a few guests and two media representatives in attendance. Mayor Linda Spicer led the Pledge of Allegiance and Commissioner Phil Wiley offered the Invocation. PUBLIC COMMENTS Amanda Winterrowd, representing downtown businesses, had one request. A MOTION TO APPROVE CLOSING W. NORTH AVE FROM DAIRY QUEEN TO SYCAMORE STREET FOR GLOW AND GO EVENT ON NOVEMBER 7, 2025 FROM 5:00 P.M. TO 8:00 P.M. WAS MADE BY COMMISSIONER WILEY; SECONDED BY COMMISSIONER LEWIS. > Vote: Yes -Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None Stephen Smith, with Flora Tourism had one request. A MOTION TO APPROVE PLACING A 24' X 24' CONCRETE PAD SOUTHEAST OF THE GAZEBO AT LIBRARY PARK FOR A FUTURE SANTA HOUSE/STORAGE WAS MADE BY COMMISSIONER WILEY; SECONDED BY COMMISSIONER FEHRENBACHER. > Vote: Yes -Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None APPROVAL OF AGENDA A MOTION TO APPROVE THE AGENDA FOR THE OCTOBER 20, 2025, REGULAR COUNCIL MEETING FOR THE CITY OF FLORA WAS MADE BY COMMISSIONER WILEY; SECONDED BY COMMISSIONER LEWIS. > Vote: Yes -Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None October 20, 2025 Page 2 CONSENT AGENDA The following items were listed under the Consent Agenda: ACCEPT POLICE DEPARTMENT ACTIVITY REPORT FOR SEPTEMBER 2025 ACCEPT BUILDING AND ZONING REPORT FOR SEPTEMBER 2025 APPROVE REGULAR COUNCIL MEETING MINUTES OF OCTOBER 6, 2025 APPROVE SCHEDULE OF BILLS OCTOBER 1, 2025 THROUGH OCTOBER 14. 2025 APPROVE TREASURERS REPORT FOR SEPTEMBER 2025 APPROVE FLORA COON CLUB TO USE CHARLEY BROWN PARK ON APRIL 27, 2026 THROUGH MAY 3, 2026(BLACK AND TAN DAYS) APPROVE 2026 CITY OF FLORA REGULAR COUNCIL MEETING DATES APPROVE 2026 CITY OF FLORA MUNICIPAL COURT DATES APPROVE 2026 CITY OF FLORA HOLIDAYS A MOTION TO APPROVE THE CONSENT AGENDA WAS MADE BY COMMISSIONER FEHRENBACHER; SECONDED BY COMMISSIONER WILEY. > Vote: Yes -Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None REGULAR BUSINESS Mayor Spicer announced that some City employees attended the Flora High School Job Fair today. She stated the City was able to speak to students about potential future positions available at the City of Flora. Spicer noted it was a wonderful opportunity to tell students that we are here and we would like them to consider staying here, if they find a job they would like to do. Mayor Spicer had one item for approval. A MOTION TO ACCEPT THE RESIGNATION FROM ANNA ROUNDS FROM TOURISM COMMITTEE EFFECTIVE OCTOBER 21, 2025 WAS MADE BY COMMISSIONER WILEY; SECONDED BY COMMISSIONER LEWIS. > Vote: Yes -Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None Commissioner Jim Fehrenbacher thanked all City crews that were out the previous night battling a couple of water leaks. Their work is very much appreciated. Commissioner Lacey Lewis also thanked the City employees who were out last night. Police Chief Jeremy Ruger had one item for approval. A MOTION TO APPROVE ORDINANCE NO. 25-3463, AN ORDINANCE APPROVING A MEMORANDUM OF AGREEMENT WITH THE ILLINOIS FOP LABOR COUNCIL AND THE CITY OF FLORA POLICE DEPARTMENT WAS MADE BY COMMISSIONER FEHRENBACHER; SECONDED BY COMMISSIONER WILEY. > Vote: Yes - Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None October 20, 2025 Page 3 City Administrator/Economic Development Director Mike Stanford had a few items for approval. A MOTION TO APPROVE ORDINANCE NO. 25-3464, AN ORDINANCE APPROVING THE AWARDING OF BID AND SALE OF REAL ESTATE FOR 412 E 2^° STREET, FLORA, ILLINOIS TO J. KENT STALEY IN THE AMOUNT OF $2,151.00(CONTINGENT ON STALEY PAYING OUTSTANDING FINES BY NOVEMBER 14. 2025) WAS MADE BY COMMISSIONER WILEY; SECONDED BY COMMISSIONER LEWIS. > Vote: Yes- Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None A MOTION TO APPROVE ORDINANCE NO. 25-3465, AN ORDINANCE OF THE CITY OF FLORA, CLAY COUNTY, ILLINOIS CONCERNING THE RECDS INTERMEDIARY RELENDING PROGRAM AND A LOAN THEREUNDER TO BE MADE TO PAUL B. STAUDER AND LEANNE STAUDER, AUTHORIZING SUCH LOAN AND THE RELATED LOAN DOCUMENTS MATTERS ($250,000.00) WAS MADE BY COMMISSIONER FEHRENBACHER; SECONDED BY COMMISSIONER LEWIS. > Vote: Yes- Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None Not listed on the Agenda, City Administrator/Economic Development Director Mike Stanford had an emergency request for approval. A MOTION TO APPROVE REPAIRING THE STORM SEWER ON MAIN STREET (ESTIMATED COST OF $20,000.00) WAS MADE BY COMMISSIONER WILEY; SECONDED BY COMMISSIONER LEWIS. > Vote: Yes- Spicer, Henderson, Wiley, Fehrenbacher, Lewis No - None Abstain - None; Absent- None City Administrator/Economic Development Director Mike Stanford then announced there will be a Special Council Meeting on Monday, October 27, 2025 at 4:30 p.m. to present the FY 2025 audit. Stanford then informed Council that the Downtown Grant is going well and the award letter should arrive soon. ADJOURN At approximately 4:59 p.m. with no further business to discuss. Mayor Spicer requested a motion to adjourn. COMMISSIONER WILEY MADE A MOTION TO ADJOURN; SECONDED BY COMMISSIONER FEHRENBACHER. COUNCIL MEMBERS CONCURRED AND MAYOR SPICER DECLARED SAID MEETING ADJOURNED. J/ Kaci R. O'Dell, City Clerk Linda J. Spicer(/Mayo Approved by City Council on: _ A/ovprnbeK 202Pr