Town Council

Fort Mill Town Council Meeting Monday February 24, 2025 6:00 P.M. Council Chambers 112 Confederate Street Fort Mill, SC 29715 AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION MINUTES January 27, 2025 February 3, 2025 February 10, 2025 PUBLIC COMMENT Pursuant to Section 2-46 of the Code of Ordinances for the Town of Fort Mill, any citizen of the Town may appear before council for the purpose of providing public comments on any municipal matter (except personnel matters). Those who wish to speak must sign in outside of Council Chambers prior to the start of the meeting. Citizens will be given 3 minutes each to speak. PRESENTATIONS Presentation #1 Presentation of Stormwater Award – Eric Davis OLD BUSINESS Old Business Item #1 Public Hearing & Second Reading - Approval of Budget Amendment 25-5 – Eric Davis Page 1|2 NEW BUSINESS New Business Item #1 Resolution authorizing 2025 Downtown Events – Chris Sardelli New Business Item #2 First Reading - Amendment to the Budget Ordinance for the Town of Fort Mill, South Carolina for the Fiscal Year beginning October 1, 2024, and ending September 30, 2025 – Eric Davis New Business #3 First Reading – An ordinance amending the Town of Fort Mill’s event authorization process for Town hosted and sponsored events – Chris Pettit New Business #4 First Reading - Ordinance authorizing the sale of real property located at 112 Confederate Street – Cary Vargo New Business #5 First Reading - Ordinance authorizing the entry into and execution of a lease agreement between the Town of Fort Mill and David Martin related to the real property located at 112 Confederate Street – Cary Vargo INFORMATION/DISCUSSION There are no Information/Discussion items. EXECUTIVE SESSION Please Note: Council may take action on Executive Session Items listed on the agenda when they come back into Public Session. There are no Executive Session Items. ADJOURN The following press was notified of the meeting by email or fax in accordance of the Freedom of Information Act: The Herald; CN2; WRHI, WSOC, Queen City News and WBTV. The agenda was also posted on the board outside of the entrance to Town Hall the required length of time and on the Town website. The Town of Fort Mill is committed to assuring accessibility with reasonable accommodation, of Town services and facilities for all individuals, in compliance with federal law. Please contact the Town Manager’s Office at 803-547-2116 if you need assistance. Page 2|2  Fort Mill Town Council Meeting Minutes Monday January 27, 2025 6:00 P.M. Council Chambers 112 Confederate Street Fort Mill, SC 29715 PRESENT: Mayor Savage, Councilman Wolfe and Councilman Garrison were present. Councilwoman Cook, Councilman Helms, Councilman Moody and Councilman Hudgins were absent. *There was not a quorum of Council Members present so no business was conducted at this meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION MINUTES December 9, 2024, council meeting December 18, 2024, council meeting January 13, 2025, council meeting This item was not presented due to no quorum of council present. PUBLIC COMMENT Pursuant to Section 2-46 of the Code of Ordinances for the Town of Fort Mill, any citizen of the Town may appear before council for the purpose of providing public comments on any municipal matter (except personnel matters). Those who wish to speak must sign in outside of Council Chambers prior to the start of the meeting. Citizens will be given 3 minutes each to speak. EXECUTIVE SESSION Please Note: Council may take action on Executive Session Items listed on the agenda when they come back into Public Session. Page 1|3  Executive Session Item #1 Discussions incident to proposed contractual arrangements. There was no Executive Session due to not having a quorum of council present. PRESENTATIONS Presentation #1 Employee of the Quarter Johnny Spivey – Cary Vargo Presentation #2 Christmas Awards – Chris Sardelli Presentations were given but no actions were taken by council. OLD BUSINESS There were no Old Business items. NEW BUSINESS ITEMS New Business Item #1 Authorize advertisement of Walter Y. Elisha Park Bid Package – Chris Pettit This item was not presented due to no quorum of council present. New Business Item #2 Resolution designating Wayne Bass as a Code Enforcement Officer for the proper security and general welfare for the Town of Fort Mill. – Chris Pettit This item was not presented due to no quorum of council present. New Business Item #3 Resolution designating Grayson Molinari as a Code Enforcement Officer for the proper security and general welfare for the Town of Fort Mill. – Chris Pettit This item was not presented due to no quorum of council present. New Business Item #4 Resolution amending the Health Care Flexible Spending Account. Updating annual contribution limits and carryover amounts. – Cary Vargo This item was not presented due to no quorum of council present. New Business Item #5 Page 2|3  Consideration of approval of Architectural and Civil Engineering Professional Services Contract for the Fort Mill Fire Department Station #3. – Cary Vargo This item was not presented due to no quorum of council present. INFORMATION/DISCUSSION Information/Discussion Item #1 Comprehensive Plan Update – Chris Pettit This item was not presented due to no quorum of council present. ADJOURN The following press was notified of the meeting by email or fax in accordance of the Freedom of Information Act: The Herald; CN2; WRHI, WSOC, Queen City News and WBTV. The agenda was also posted on the board outside of the entrance to Town Hall the required length of time and on the Town website. The Town of Fort Mill is committed to assuring accessibility with reasonable accommodation, of Town services and facilities for all individuals, in compliance with federal law. Please contact the Town Manager’s Office at 803-547-2116 if you need assistance. Page 3|3  Fort Mill Town Council Meeting Minutes Monday February 3, 2025 6:00 P.M. Council Chambers 112 Confederate Street Fort Mill, SC 29715 PRESENT: Mayor Savage, Councilman Helms, Councilman Moody, Councilman Wolfe, Councilwoman Cook, Councilman Hudgin and Councilman Garrison were present. CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION Mayor Savage provided the invocation. MINUTES December 9, 2024, council meeting December 18, 2024, council meeting January 13, 2025, council meeting Councilman Wolfe made a MOTION to approve the minutes as presented. SECONDED by Councilman Hudgins. Passed 7-0. PUBLIC COMMENT Pursuant to Section 2-46 of the Code of Ordinances for the Town of Fort Mill, any citizen of the Town may appear before council for the purpose of providing public comments on any municipal matter (except personnel matters). Those who wish to speak must sign in outside of Council Chambers prior to the start of the meeting. Citizens will be given 3 minutes each to speak. No one signed up for Public Comment. PRESENTATIONS There were no Presentations. Page 1|3 OLD BUSINESS There were no Old Business items. NEW BUSINESS ITEMS New Business Item #1 Authorize advertisement of Walter Y. Elisha Park Bid Package. Councilman Wolfe made a MOTION to authorize advertisement of Walter Y. Elisha Park Bid Package. SECONDED by Councilman Garrison. Passed 7-0. New Business Item #2 Resolution designating Wayne Bass as a Code Enforcement Officer for the proper security and general welfare for the Town of Fort Mill. Councilwoman Cook made a MOTION to approve the resolution designating Wayne Bass as a Code Enforcement Officer for the proper security and general welfare for the Town of Fort Mill. SECONDED by Councilman Wolfe. Passed 7-0. New Business Item #3 Resolution designating Grayson Molinari as a Code Enforcement Officer for the proper security and general welfare for the Town of Fort Mill. Councilwoman Cook made a MOTION to approve the resolution designating Grayson Molinari as a Code Enforcement Officer for the proper security and general welfare for the Town of Fort Mill. SECONDED by Councilman Wolfe. Passed 7-0. New Business Item #4 Resolution amending the Health Care Flexible Spending Account. Updating annual contribution limits and carryover amounts. Councilman Hudgins made a MOTION to approve a resolution amending the Health Care Flexible Spending Account. Updating annual contribution limits and carryover amounts. SECONDED by Councilman Garrison. Passed 7-0. EXECUTIVE SESSION Please Note: Council may take action on Executive Session Items listed on the agenda when they come back into Public Session. Executive Session Item #1 Discussions incident to proposed contractual arrangements. Councilman Wolfe made a MOTION to go into Executive Session. SECONDED by Councilwoman Cook. Passed 7-0 Page 2|3  Councilman Wolfe made a MOTION to come out of Executive Session. SECONDED by Councilman Garrison. Passed 7-0. Mayor Savage stated that no votes were taken during Executive Session. New Business Item #5 Consideration of approval of Architectural and Civil Engineering Professional Services Contract for the Fort Mill Fire Department Station #3. Councilman Moody made a MOTION to approve the Architectural and Civil Engineering Professional Services Contract for the Fort Mill Fire Department Station #3. SECONDED by Councilman Helms. Passed 7-0. INFORMATION/DISCUSSION Information/Discussion Item #1 Comprehensive Plan Update. ADJOURN Councilman Wolfe made a MOTION to adjourn. SECONDED by Councilman Helms. Passed 7-0. Being no more business to conduct. The meeting adjourned at 7:46 p.m. The following press was notified of the meeting by email or fax in accordance of the Freedom of Information Act: The Herald; CN2; WRHI, WSOC, Queen City News and WBTV. The agenda was also posted on the board outside of the entrance to Town Hall the required length of time and on the Town website. The Town of Fort Mill is committed to assuring accessibility with reasonable accommodation, of Town services and facilities for all individuals, in compliance with federal law. Please contact the Town Manager’s Office at 803-547-2116 if you need assistance. Page 3|3  Fort Mill Town Council Workshop Minutes Monday February 10, 2025 6:00 P.M. Council Chambers 112 Confederate Street Fort Mill, SC 29715 PRESENT: Mayor Savage, Councilman Helms, Councilwoman Cook, Councilman Wolfe and Councilman Hudgins were present. Councilman Garrison and Councilman Moody were absent. CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION EXECUTIVE SESSION Please Note: Council may take action on Executive Session Items listed on the agenda when they come back into Public Session. Executive Session Item #1 Discussions incident to proposed contractual arrangements Councilwoman Cook made a MOTION to go into Executive Session. SECONDED by Councilman Helms. Passed 5-0. Councilman Hudgins made a MOTION to come out of Executive Session. SECONDED by Councilman Wolfe. Passed 5-0. Mayor Savage stated that no votes were taken during Executive Session. NEW BUSINESS New Business Item #1 An ordinance approving Budget Amendment 25-5 – Eric Davis Councilman Hudgins made a MOTON to approve an ordinance approving Budget Amendment 25-5. SECONDED by Councilman Helms. Passed 5-0. Page 1|2  INFORMATION/DISCUSSION Information/Discussion Item #1 Comprehensive Plan Update – Chris Pettit Information/Discussion Item #2 Capital Project and Equipment Planning – Eric Davis Information/Discussion Item #3 Communications and Events Update – Chris Pettit There was much discussion between council and staff. No motions were made. ADJOURN Councilman Wolfe made a MOTION to adjourn. SECONDED by Councilman Helms. Passed 5-0. Having no more business to conduct, the meeting adjourned at 8:12 p.m. The following press was notified of the meeting by email or fax in accordance of the Freedom of Information Act: The Herald; CN2; WRHI, WSOC, Queen City News and WBTV. The agenda was also posted on the board outside of the entrance to Town Hall the required length of time and on the Town website. The Town of Fort Mill is committed to assuring accessibility with reasonable accommodation, of Town services and facilities for all individuals, in compliance with federal law. Please contact the Town Manager’s Office at 803-547-2116 if you need assistance. Page 2|2  Meeting Information Meeting Type Town Council Meeting Meeting Date February 24, 2025 Request Summary Action (Old Bus.) Action (New Bus.) Info/Discussion Request Type Public Hearing Executive Session X Other Case Summary Annexation Rezoning Text Amendment Case Type Subdivision Plat Appearance Review X Other Title Presentation of the SC Department of Environmental Services (SCDES) Power of Partnerships Award Background Information Lt. Governor Evette and SCDES Interim Director Myra Reece recently presented representatives of the Watershed Evaluation Team (WET) with SCDES’s Power of Partnerships Award. WET is a working group comprised of stakeholders from multiple jurisdictions in York County: City of York, York County, City of Rock Hill, Catawba Regional Council of Governments, Catawba Indian Nation, City of Fort Mill, and the City of Tega Cay. These stakeholders assembled WET in 2022 to better understand and manage York County’s water resources and through their cooperative efforts, developed watershed plans in the region. The watershed plans are used to implement improvements for protecting water quality. “The Watershed Evaluation Team is a perfect example of what can be accomplished through collaboration, and we couldn’t think of a better initiative to receive the agency’s first Power of Partnerships award,” said SCDES Interim Director Myra Reece. “WET created partnerships through several local governments and jurisdictions to allow for a concerted effort in protecting water quality throughout York County.” WET stakeholders have applied for and received several grants that supported the development of watershed plans for the Big Dutchman Creek and Tools Fork watersheds. Plans for the Burgis Creek and Sixmile Creek watersheds as well as the Fishing Creek Headwaters, Upper Fishing Creek, Middle Fishing Creek, Tinkers Creek and Little Allison Creek watersheds are in the works or will soon be developed.  As these watershed plans are completed, WET and local stakeholders are pursuing funding opportunities to implement the solutions identified through the watershed planning process. “This is a forward-looking initiative,” said Rick Lee, Chairman of the WET. “These watershed studies will be used in planning for growth in the area, as they provide us with a better understanding of our watersheds and how development can potentially impact them. These watershed plans allow us to take informed actions to mitigate those potential impacts before they could affect nearby communities.” Alternatives 1. No action required 2. Staff Recommendation Name & Title Eric Davis; Assistant Town Manager / CFO Department Administration Legislative History First Reading February 24, 2025 Public Hearing N/A Second Reading Effective Date Attachments  Meeting Information Meeting Type Town Council Meeting Meeting Date February 24, 2025 Request Summary X Action (Old Bus.) Action (New Bus.) Info/Discussion Request Type Public Hearing Executive Session Other Case Summary Annexation Rezoning Text Amendment Case Type Subdivision Plat Appearance Review X Other Title Approval of Budget Amendment 25-5; Alteration of Fiscal Year 2024 budget Background Information In working with our Auditors (Mauldin & Jenkins; CPA), they have recommended that we retroactively amend our FY24 budget in order to re-classify the funds in which the Town Hall property acquisition and related debt issuance were originally assigned. Originally, the transaction was coded to the General Fund, but it is more preferable and accurate to code this project to the Capital Project Fund. This budget amendment does not authorize the receipt or expense of any new dollars. This is simply a re-coding of the revenue and expenditure line items. Similar transactions would normally be handled administratively by staff, but since this reclassification crosses multiple Funds, then approval can only be granted by the Town Council.  Alternatives 1. Approve First Reading followed by a Second Reading on February 24th 2025. 2. Deny First Reading. Ded Staff Recommendation Name & Title Eric Davis; Assistant Town Manager / CFO Department Administration Legislative History First Reading February 10, 2025 Public Hearing N/A Second Reading February 24, 2025 Effective Date February 24, 2025 Attachments  ORDINANCE AMENDING BUDGET FOR THE TOWN OF FORT MILL, SOUTH CAROLINA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025 Amendment # 25-5 BE IT ORDAINED by the Town Council of the Town of Fort Mill, South Carolina meeting in open session this 24th day of February 2025, that the following amendment to the Budget Ordinance for the Town of Fort Mill, South Carolina for the Fiscal Year beginning October 1, 2023, and ending September 30, 2024, is hereby adopted: Funds approved for capital expenditures are intended to run with the life of the capital project, and not terminate at the end of the current fiscal year. GENERAL FUND SECTION I - Revenues: Decrease Other Financing Source – Bond Proceeds $ 29,000,000 100-416520 SECTION II - Expenditures: Decrease Other Outlay $ 29,000,000 1005400-560600 CAPITAL PROJECT FUND SECTION I - Revenues: Increase Other Financing Source – Bond Proceeds $ 29,000,000 600-416520 SECTION II - Expenditures: Increase Deferred Maintenance $ 6,100,000 6006010-550210 Increase Construction In-Progress $ 13,000,000 6106010-110650 Increase Construction In-Progress $ 9,900,000 6106020-110650 Total: $ 29,000,000 This ordinance is approved and adopted this 24th day of February, 2025. ATTEST: ___________________________ __________________________ Virginia Burgess, Town Clerk Guynn Savage, Mayor 2/12/25, 7:19 AM Adportal Self Service Advertising Confirmation THANK YOU for your legal submission! Your legal has been submitted for publication. Below is a confirmation of your legal placement. You will also receive an email confirmation. ORDER DETAILS PREVIEW FOR AD NUMBER IPL02173590 Order Number: IPL0217359 3.22inches x 4.35inches Parent Order #: IPL0214783 Order Status: Submitted Classification: Legals & Public Notices Package: RHL - Legal Ads Site: rockhill Final Cost: $311.65 Payment Type: Account Billed User ID: IPL0022884 ACCOUNT INFORMATION TOWN OF FORT MILL IP PO BOX 159 FORT MILL, SC 29716 803-547-2116 bharris@fortmillsc.gov TOWN OF FORT MILL TRANSACTION REPORT Date February 12, 2025 8:19:37 AM EST Amount: $311.65 << Click here to print a printer friendly version >> SCHEDULE FOR AD NUMBER IPL02173590 February 13, 2025 https://placelegal.mcclatchy.com/legals/fortworth/home/confirmation.html?id=206389&returnto= 1/2 2/12/25, 7:19 AM Adportal Self Service Advertising Confirmation The Herald (Rock Hill) Digital Publication https://placelegal.mcclatchy.com/legals/fortworth/home/confirmation.html?id=206389&returnto= 2/2 STATE OF SOUTH CAROLINA ) A RESOLUTION OF THE ) TOWN OF FORT MILL COUNTY OF YORK ) A RESOLUTION DESIGNATING MAIN STREET AS THE SITE OF PUBLIC FESTIVALS AT WHICH ALCOHOLIC BEVERAGES MAY BE POSSESSED, SOLD, AND CONSUMED, AND TO AUTHORIZE SPECIAL EVENT PERMITS FOR LIVE MUSIC AND SOUND AMPLIFYING EQUIPMENT FOR VARIOUS EVENTS IN 2025 WHEREAS, Sec. 24-30 of the Code of Ordinances of the Town of Fort Mill prohibits the consumption and possession of alcoholic beverages on any public street, road, alley, sidewalk, tree zone, parking area, park, recreation area, or other outdoor public gathering place within the town, unless such area has been designated in a resolution of the town council as the site of a public festival or other special event at which alcoholic beverages may be consumed; and WHEREAS, Sec. 24-34(c)(2)(l) of the Code of Ordinances for the Town of Fort Mill generally prohibits loud, disturbing and unnecessary noise from sound amplifying devices; however, the council may grant a special event permit to responsible organizations to broadcast programs of music, speeches or general entertainment as a part and in recognition of a community celebration of national, state or town events, public festivals, or outstanding events of a noncommercial character, provided that traffic on the streets is not obstructed by reason thereof and adequate provisions will be made to minimize the disturbance to neighboring residential areas; and WHEREAS, a Main Street Jam is scheduled to take place Saturday, March 15, 2025, from 12PM-8PM on Main Street, Fort Mill from Tom Hall Street to Academy Street; and WHEREAS, a Main Street Jam is scheduled to take place on Saturday, September 20, 2025, from 12PM-9PM on Main Street, Fort Mill from Tom Hall Street to Academy Street; and WHEREAS, a Main Street Jam is scheduled to take place Saturday, December 6, 2025, from 3 p.m. and 7 p.m., on Main Street, Fort Mill from Tom Hall Street to Academy Street; and WHEREAS, the Downtown Merchants Holiday Events are scheduled to take place on the following dates and times: Thursday, July 3, 2025, 2 p.m. until 9:30 p.m., Friday, July 4, 2025, 10 a.m. until 12 p.m., and Thursday, December 4, 2025, 2 p.m. until 8 p.m. on Main Street (Tom Hall to Academy Street-Barricade Zone); and WHEREAS, the Town Council has determined that the applicant has proposed and will take the necessary precautions to protect public safety and minimize the impact of unreasonable noise to surrounding residences;  NOW THEREFORE BE IT RESOLVED, that the Mayor and Town Council for the Town of Fort Mill do hereby designate the following locations as sites of a public festival at which alcoholic beverage may be sold, possessed and consumed and authorize a special event permit for live music and sound amplifying equipment: • Saturday, March 15, 2025, from 12PM-8PM on Main Street, Fort Mill from Tom Hall Street to Academy Street; and • Saturday, September 20, 2025, from 12PM-9PM on Main Street, Fort Mill from Tom Hall Street to Academy Street; and • Saturday, December 6, 2025, from 3 p.m. and 7 p.m., on Main Street, Fort Mill from Tom Hall Street to Academy Street; and • Thursday, July 3, 2025, 2 p.m. until 9:30 p.m., Friday, July 4, 2025, 10 a.m. until 12 p.m., and Thursday, December 4, 2025, 2 p.m. until 8 p.m. on Main Street (Tom Hall to Academy Street-Barricade Zone) SIGNED AND SEALED this _____ day of ___________________, 2025, having been duly adopted by the Town Council for the Town of Fort Mill on the _____ day of _______________, 2025. Signed: ___________________________________ Guynn H. Savage Mayor Witness: ___________________________________ Cary Vargo Town Manager Town Council Meeting New Business Item 2025 Downtown Merchants Holiday Events (Road Closures associated with Town Hosted Events) A resolution designating Main Street (Tom Hall Street to Academy Street-Barricade Zone) as the site of a public event in which alcoholic beverages may be sold, possessed, and consumed and to authorize a special event permit for live music and sound amplifying equipment on these dates and times: Thursday, July 3, 2025, 2 p.m. until 9:30 p.m., Friday, July 4, 2025, 10 a.m. until 12 p.m., Thursday, December 4, 2025, 2 p.m. until 8 p.m. Pursuant to Sec. 24-30(b)(2) of the Code of Ordinances for the Town of Fort Mill, the Council is asked to consider a request from Events Coordinator, Jacona Hester, to designate Main Street (Tom Hall Street to Academy Street-Barricade Zone), as the site of a public event at which alcoholic beverages may be sold, possessed, and consumed. This request would allow for an exception from the public consumption ordinance on these dates and times only: Thursday, July 3, 2025, 2 p.m. until 9:30 p.m., Friday, July 4, 2025, 10 a.m. until 12 p.m., and Thursday, December 4, 2025, 2 p.m. until 8 p.m. With council’s approval, alcohol sales, possession and consumption would be permitted on Thursday, July 3, 2025, 2 p.m. until 9:30 p.m., Friday, July 4, 2025, 10 a.m. until 12 p.m., and Thursday, December 4, 2025, 2 p.m. until 8 p.m. during normal business hours. Merchants will be responsible for alcohol sales under their current alcohol licenses and permits. Pursuant to Sec. 24-34(c)(2)(l) of the Code of Ordinances for the Town of Fort Mill, the Council is also asked to consider a request to authorize a special event permit for live music and sound amplifying on these dates and times only: Thursday, July 3, 2025, 2 p.m. until 9:30 p.m., Friday, July 4, 2025, 10 a.m. until 12 p.m., and Thursday, December 4, 2025, 2 p.m. until 8 p.m. The town’s noise ordinance allows council to grant permits to “responsible organizations to broadcast programs of music, speeches or general entertainment as a part and in recognition of a community celebration of national, state or town events, public festivals, or outstanding events of a noncommercial character, provided that traffic on the streets is not obstructed by reason thereof and adequate provisions will be made to minimize the disturbance to neighboring residential areas. Merchants plan to offer musical selections on Main Street during these dates and times. Staff will be available during the meeting to answer any questions that council may have regarding this item. Recommendation It is recommended that council approve the request. 1 Town Council Meeting New Business Item Main Street Jam Resolution-St. Patrick’s Day Jam A resolution designating Main Street (Tom Hall Street to Academy Street) as the site of a public festival on Saturday, March 15, 2025, from 12PM-8PM, in which alcoholic beverages may be sold, possessed, and consumed, and to authorize a special event permit for live music and sound amplifying equipment. Pursuant to Sec. 24-30(b)(2) of the Code of Ordinances for the Town of Fort Mill, the council is asked to consider a request from the Downtown Co-op, Co-President, Steve Tolson, and co- owner of Amor Artis, to designate Main Street (Tom Hall Street to Academy Street), as the site of a public event at which alcoholic beverages may be sold, possessed, and consumed. This request would allow for an exception from the public consumption ordinance on Saturday, March 15, 2025. With Council’s approval, alcohol sales, possession and consumption would be permitted between 12PM-8PM on March 15, 2025. Alcohol sales will be cut off 30 minutes before event concludes and employees will supervise doors to remind people that event on Main Street will end in 30 minutes. Jason Cloud/Hobo’s Restaurant will be responsible for alcohol sales. The process of selling would be: ID checks, wrist bands, beer/wine tickets, and zero-tolerance enforcement managed by Hobos/Jason Cloud. Pursuant to Sec. 24-34(c)(2)(l) of the Code of Ordinances for the Town of Fort Mill, the Council is also asked to consider a request to authorize a special event permit for live music and sound amplifying equipment on Saturday, March 15, 2025, from 12PM-8PM. The town’s noise ordinance allows Council to grant permits to “responsible organizations to broadcast programs of music, speeches or general entertainment as a part and in recognition of a community celebration of national, state or town events, public festivals, or outstanding events of a noncommercial character, provided that traffic on the streets is not obstructed by reason thereof and adequate provisions will be made to minimize the disturbance to neighboring residential areas.” The Main Street Jam proposes to offer musical offerings from the stage set up at the foot of Main Street and before Academy Street. The stage will be situated in a manner to minimize the impact to neighboring residences. Staff will be available during the meeting to answer any questions that council may have regarding either of these items. Recommendation It is recommended that council approve the request. Town Council Meeting New Business Item Main Street Jam Resolution-Oktoberfest Jam A resolution designating Main Street (Tom Hall Street to Academy Street) as the site of a public festival on Saturday, September 20, 2025, from 12PM-9PM, in which alcoholic beverages may be sold, possessed, and consumed, and to authorize a special event permit for live music and sound amplifying equipment. Pursuant to Sec. 24-30(b)(2) of the Code of Ordinances for the Town of Fort Mill, the council is asked to consider a request from the Downtown Co-op, Co-President, Steve Tolson, and co- owner of Amor Artis, to designate Main Street (Tom Hall Street to Academy Street), as the site of a public event at which alcoholic beverages may be sold, possessed, and consumed. This request would allow for an exception from the public consumption ordinance on Saturday, September 20, 2025. With Council’s approval, alcohol sales, possession and consumption would be permitted between 12PM-9PM on September 20, 2025. Alcohol sales will be cut off 30 minutes before event concludes and employees will supervise doors to remind people that event on Main Street will end in 30 minutes. Jason Cloud/Hobo’s Restaurant will be responsible for alcohol sales. The process of selling would be: ID checks, wrist bands, beer/wine tickets, and zero-tolerance enforcement managed by Hobos/Jason Cloud. Pursuant to Sec. 24-34(c)(2)(l) of the Code of Ordinances for the Town of Fort Mill, the Council is also asked to consider a request to authorize a special event permit for live music and sound amplifying equipment on Saturday, September 20, 2025, from 12PM-9PM. The town’s noise ordinance allows Council to grant permits to “responsible organizations to broadcast programs of music, speeches or general entertainment as a part and in recognition of a community celebration of national, state or town events, public festivals, or outstanding events of a noncommercial character, provided that traffic on the streets is not obstructed by reason thereof and adequate provisions will be made to minimize the disturbance to neighboring residential areas.” The Main Street Jam proposes to offer musical offerings from the stage set up at the foot of Main Street and before Academy Street. The stage will be situated in a manner to minimize the impact to neighboring residences. Staff will be available during the meeting to answer any questions that council may have regarding either of these items. Recommendation It is recommended that council approve the request. Town Council Meeting New Business Item Main Street Jam Resolution-Miracle on Main Street A resolution designating Main Street (Tom Hall Street to Academy Street) as the site of a public festival on Saturday, December 6, 2025, from 3 p.m. and 7 p.m., in which alcoholic beverages may be sold, possessed, and consumed, and to authorize a special event permit for live music and sound amplifying equipment. Pursuant to Sec. 24-30(b)(2) of the Code of Ordinances for the Town of Fort Mill, the council is asked to consider a request from the Downtown Co-op, Co-President, Steve Tolson, and co- owner of Amor Artis, to designate Main Street (Tom Hall Street to Academy Street), as the site of a public event at which alcoholic beverages may be sold, possessed, and consumed. This request would allow for an exception from the public consumption ordinance on Saturday, December 6, 2025. With Council’s approval, alcohol sales, possession and consumption would be permitted between 3 p.m. and 7 p.m., on Saturday, December 6, 2025. Alcohol sales will be cut off 30 minutes before event concludes and employees will supervise doors to remind people that event on Main Street will end in 30 minutes. Jason Cloud/Hobo’s Restaurant will be responsible for alcohol sales. The process of selling would be: ID checks, wrist bands, beer/wine tickets, and zero-tolerance enforcement managed by Hobos/Jason Cloud. Pursuant to Sec. 24-34(c)(2)(l) of the Code of Ordinances for the Town of Fort Mill, the Council is also asked to consider a request to authorize a special event permit for live music and sound amplifying equipment on Saturday, December 6, 2025, from 3 p.m. until 7 p.m. The town’s noise ordinance allows Council to grant permits to “responsible organizations to broadcast programs of music, speeches or general entertainment as a part and in recognition of a community celebration of national, state or town events, public festivals, or outstanding events of a noncommercial character, provided that traffic on the streets is not obstructed by reason thereof and adequate provisions will be made to minimize the disturbance to neighboring residential areas.” The Main Street Jam proposes to offer musical offerings from the stage set up at the foot of Main Street and before Academy Street. The stage will be situated in a manner to minimize the impact to neighboring residences. Staff will be available during the meeting to answer any questions that council may have regarding either of these items. Recommendation It is recommended that council approve the request.  Meeting Information Meeting Type Town Council Meeting Meeting Date February 24, 2025 Request Summary Action (Old Bus.) X Action (New Bus.) Info/Discussion Request Type Public Hearing Executive Session Other Case Summary Annexation Rezoning Text Amendment Case Type Subdivision Plat Appearance Review X Other Title Approval of Budget Amendment 25-6; Purchase of 2 fire trucks Background Information This item is a follow up to the presentation made by Chief Wilkerson at the Council’s February work session regarding the acquisition of two (2) fire trucks for the Fort Mill Fire Department. The attached budget amendment will allow for the order and purchase of two fire trucks and described below: 1. Enter into a contract for the purchase a Stock Unit-Engine and equipment not to exceed expenditure of $1.1 million. Payment is due at time of delivery in approximately 5 – 8 months. 2. Enter into a contract for the purchase a custom design Engine and equipment for $1,307,104.00. Payment will be due in 48 – 51 months at the time of apparatus delivery.  Alternatives 1. Approve First Reading followed by a Second Reading on March 24, 2025; authorizing the Town Manager to enter into a contract to order and purchase two fire trucks. 2. Deny First Reading. Ded Staff Recommendation Name & Title Eric Davis; Assistant Town Manager / CFO Department Administration Legislative History First Reading February 24, 2025 Public Hearing March 24, 2025 Second Reading March 24, 2025 Effective Date March 24, 2025 Attachments 2 Fire Trucks Acquisition.doc  ORDINANCE AMENDING BUDGET FOR THE TOWN OF FORT MILL, SOUTH CAROLINA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025 Amendment # 25-6 BE IT ORDAINED by the Town Council of the Town of Fort Mill, South Carolina meeting in open session this 24th day of March 2025, that the following amendment to the Budget Ordinance for the Town of Fort Mill, South Carolina for the Fiscal Year beginning October 1, 2024, and ending September 30, 2025, is hereby adopted: Funds approved for capital expenditures are intended to run with the life of the capital project, and not terminate at the end of the current fiscal year. GENERAL FUND PART I: Revenues: Increase Fund Balance Appropriation $ 1,100,000 100-400000 Expenditures: Increase Fire Department Capital Outlay $ 1,100,000 1004500-560600 PART 2: Revenues: Increase Fund Balance Appropriation $ 1,400,000 100-400000 Expenditures: Increase Fire Department Capital Outlay $ 1,400,000 1004500-560600 This ordinance is approved and adopted this 24th day of March, 2025. ATTEST: ___________________________ __________________________ Virginia Burgess, Town Clerk Guynn Savage, Mayor  Meeting Information Meeting Type Town Council Meeting Date February 24, 2025 Request Summary Action (Old Bus.) X Action (New Bus.) Info/Discussion Request Type Public Hearing Executive Session Other Case Summary Annexation Rezoning X Text Amendment Case Type Subdivision Plat Appearance Review Other Title AN ORDINANCE AMENDING THE TOWN OF FORT MILL’S EVENT AUTHORIZATION PROCESS FOR TOWN HOSTED AND SPONSORED EVENTS Background Information Background Historically, Town Council has had to approve via resolution both the consumption and possession of alcoholic beverages at Town hosted or sponsored events as well as the granting of a special event permit to authorize noise amplifying equipment at Town hosted or sponsored events. This ordinance, as drafted, would amend our current processes such that Town hosted or sponsored events only required the sign off of the Town Manager or his designee for the purpose of authorizing the consumption and possession of alcoholic beverages at Town hosted or sponsored events as well as for the purpose of allowing noise amplifying equipment at Town hosted or sponsored events. Suggested Motion List 1. Approve first reading of the ordinance 2. Approve first reading of the ordinance with modifications 3. Deny first reading of the ordinance  Staff Contact Name & Title Chris Pettit, Assistant Town Manager Department Administration Attachments • Draft Ordinance  STATE OF SOUTH CAROLINA TOWN COUNCIL FOR THE TOWN OF FORT MILL ORDINANCE NO. 2025-___ AN ORDINANCE AMENDING THE TOWN OF FORT MILL’S EVENT AUTHORIZATION PROCESS FOR TOWN HOSTED AND SPONSORED EVENTS WHEREAS, The Town of Fort Mill puts on numerous events throughout Town as approved by the Mayor and Council through a variety of processes including the adoption of the event budgets; and, WHEREAS, the Town Council of the Town of Fort Mill finds that updating the Town’s Code of Ordinances will increase efficiency in operations by changing codes relating to approvals necessary for Town events and will benefit the public good. NOW, THEREFORE, pursuant to the authority granted by the Constitution and the General Assembly of the State of South Carolina, BE IT ENACTED BY THE TOWN COUNCIL FOR THE TOWN OF FORT MILL: SECTION I. The Code of Ordinances for the Town of Fort Mill; Section 24-30(b); is hereby amended to add a subsection (3) that reads as follows: 3) Any public area which is the site of a Town hosted or sponsored event that has been signed off on by the Town Manager or his designee. SECTION II. The Code of Ordinances for the Town of Fort Mill; Section 24-34(c)(2)(l); is hereby amended to read as follows: l. Sound-amplifying devices generally. Operating or causing or permitting to be operated any automatic or electrical plane, phonograph, graphophone, victrola, radio or loudspeakers, or any instrument or sound-producing or sound-amplifying device of like character so loud as to unreasonably disturb persons in the vicinity thereof or in such a manner as to render the instrument or device a public nuisance; provided, however, that upon application to and approval by the town council, permits may be granted to responsible organizations to broadcast programs of music, speeches or general entertainment as a part and in recognition of a community celebration of national, state or town events, public festivals, or outstanding events of a noncommercial character, provided that traffic on the streets is not obstructed by reason thereof and adequate provisions will be made to minimize the disturbance to neighboring residential areas. School sanctioned events and activities taking place on school grounds between the hours of 7:00 a.m. and 11:00 p.m. shall be exempt from the provisions of this paragraph. Town hosted or sponsored events that have been signed off on by the Town Manager or his designee shall be exempt from the provisions of this paragraph.  SECTION III. Severability. If any section, subsection, or clause of this Ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections, and clauses shall not be affected thereby. SECTION IV. Conflicting Ordinances Repealed. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION V. Effective Date. This ordinance shall be effective immediately. (END OF ORDINANCE - SIGNATURE PAGE TO FOLLOW)  SIGNED AND SEALED this _____ day of ___________________, 2025, having been duly adopted by the Town Council for the Town of Fort Mill on the _____ day of ___________________, 2025. First Reading: TOWN OF FORT MILL Second Reading: ______________________________ Guynn H. Savage, Mayor LEGAL REVIEW ATTEST ______________________________ ______________________________ Barron B. Mack, Jr, Town Attorney Virginia C. Burgess, Town Clerk  Memorandum To: Mayor Guynn Savage Fort Mill Town Council From: Cary B. Vargo, Town Manager Subject: First Reading - Ordinance authorizing the sale of real property located at 112 Confederate Street Date: February 20, 2025 Attached, for your consideration and first reading, is an ordinance authorizing the sale of real property located at 112 Confederate Street, pursuant to the terms and conditions of a contract of purchase and sale dated May 16, 2024. Second reading will be scheduled for March 24, 2025. Closing is scheduled for Friday, April 14, 2025. I would respectfully request that Council move to approve the Ordinance authorizing the sale of real property located at 112 Confederate Street. Sincerely, Cary B. Vargo Town Manager ____________________________________________________________________________________ STATE OF SOUTH CAROLINA TOWN COUNCIL FOR THE TOWN OF FORT MILL ORDINANCE NO. 2025-_____ _____________________________________________________________________________ AN ORDINANCE AUTHORIZING THE SALE OF REAL PROPERTY LOCATED AT 112 CONFEDERATE STREET PURSUANT TO THE TERMS AND CONDITIONS OF A CONTRACT OF PURCHASE AND SALE DATED MAY 16, 2024. WHEREAS, the Town of Fort Mill, owns real property located at 112 Confederate Street, in Fort Mill, South Carolina (the “Property”); and WHEREAS, South Carolina Code § 5-7-40 and § 5-7-260(6) provides the Town with the power to sell its real property by way of ordinance; and WHEREAS, after the Fort Mill Town Council authorized its Town Manager and Town Attorney to negotiate and enter into a contract for the sale of the Property, a Contract to Buy and Sell Real Estate was executed on May 16, 2024 (the “Contract”); and WHEREAS, the Contract was amended by Addendum to Contract, dated February __, 2025; and WHEREAS, the Fort Mill Town Council finds that the sale and conveyance of the Property pursuant to the terms and conditions contained in the Contract, as amended, is in the best interest of the Town; and NOW, THEREFORE, pursuant to the authority granted by the Constitution and General Assembly of the State of South Carolina, BE IT ORDAINED BY THE TOWN COUNCIL FOR THE TOWN OF FORT MILL: SECTION 1. AUTHORIZATION OF SALE AND CONVEYANCE. The Fort Mill Town Council hereby authorizes the sale and conveyance of the Property located at 112 Confederate Street, Fort Mill, South Carolina in accordance with the terms and conditions contained in Contract dated May 16, 2024, as amended on February __, 2025. The Town Manager is authorized to execute the deed and any other appropriate documents and agreements necessary to complete the sale and conveyance of the Property. SECTION 2. EFFECTIVE DATE. This ordinance shall take effect upon the date of its adoption. [END OF ORDINANCE – SIGNATURE PAGE TO FOLLOW]  SIGNED AND SEALED this ___ day of _____________, 2025, having been duly adopted by the Town Council for the Town of Fort Mill on the ___ day of ____________, 2025. First Reading:______________ TOWN OF FORT MILL Second Reading:____________ _____________________________ Guynn H. Savage, Mayor LEGAL REVIEW: ATTEST: ____________________________ ____________________________ Barron B. Mack, Jr., Town Attorney Virginia C. Burgess, Town Clerk  Memorandum To: Mayor Guynn Savage Fort Mill Town Council From: Cary B. Vargo, Town Manager Subject: Ordinance authorizing the entry into and execution of a lease agreement between the Town of Fort Mill and David Martin related to the real property located at 112 Confederate Street Date: February 20, 2025 The attached ordinance authorizes the lease of approximately 4,343 square feet of space at 112 Confederate Street. The leased premises shall consist of that portion of the ground floor of the building currently occupied by the Fort Mill Police Department which houses the following: dispatch, squad room, showers, lockers, booking, interrogation, breathalyzer, break room, sally port and cell blocks A and B. Additionally, the telephone room (IT closet) in the ground floor lobby shall be included in the leased premises . The term of the Lease shall commence upon the final closing on the sale of the real property to Buyer and run through February 28, 2026, unless terminated earlier by Lessee. This Lease shall be considered a month-to-month lease, that should the relocation extend past the date referenced above, the Lessee shall have the right to continue to lease the Premises on a month-to-month basis, the same not to exceed six (6) additional months. Expenses include monthly rent of $9,375 and 25% of utilities – the Town has no responsibility for taxes. I would respectfully request that Council move to approve the Ordinance authorizing the entry into and execution of a lease agreement between the Town of Fort Mill and David Martin related to the real property located at 112 Confederate Street. Sincerely, Cary B. Vargo Town Manager ____________________________________________________________________________________ STATE OF SOUTH CAROLINA TOWN COUNCIL FOR THE TOWN OF FORT MILL ORDINANCE NO. 2025-_____ _____________________________________________________________________________ AN ORDINANCE AUTHORIZING THE ENTRY INTO AND EXECUTION OF A LEASE AGREEMENT BETWEEN THE TOWN OF FORT MILL AND DAVID MARTIN RELATED TO THE REAL PROPERTY LOCATED AT 112 CONFEDERATE STREET. WHEREAS, the Town of Fort Mill, is under Contract to sell the real property located at 112 Confederate Street, in Fort Mill, South Carolina (the “Property”) to David Martin (“Martin”); and WHEREAS, South Carolina Code § 5-7-40 and § 5-7-260(6) provides the Town with the power to lease real property by way of ordinance; and WHEREAS, as part of its Contract to Buy and Sell Real Estate, which was executed on May 16, 2024, and amended on February 20, 2025, (the “Contract”) the Town agreed to lease a portion of the Property from Martin for a period of time to allow for the ultimate relocation of the Town’s 911 communications center ; and WHEREAS, the Fort Mill Town Council finds that it is in the best interest of the Town of Fort Mill to enter in to the lease agreement under the terms and conditions contained in the Contract, as amended; and NOW, THEREFORE, pursuant to the authority granted by the Constitution and General Assembly of the State of South Carolina, BE IT ORDAINED BY THE TOWN COUNCIL FOR THE TOWN OF FORT MILL: SECTION 1. AUTHORIZATION TO LEASE. The Fort Mill Town Council hereby authorizes the Town Manager to enter into a lease agreement with Martin on a portion of the Property located at 112 Confederate Street, Fort Mill, South Carolina in accordance with the terms and conditions contained in Contract dated May 16, 2024, as amended on February __, 2025. The Town Manager is authorized to execute the lease agreement and any other appropriate documents and agreements necessary to consummate a leasehold interest in the Property. SECTION 2. EFFECTIVE DATE. This ordinance shall take effect upon the date of its adoption. [END OF ORDINANCE – SIGNATURE PAGE TO FOLLOW]  SIGNED AND SEALED this ___ day of _____________, 2025, having been duly adopted by the Town Council for the Town of Fort Mill on the ___ day of ____________, 2025. First Reading:______________ TOWN OF FORT MILL Second Reading:____________ _____________________________ Guynn H. Savage, Mayor LEGAL REVIEW: ATTEST: ____________________________ ____________________________ Barron B. Mack, Jr., Town Attorney Virginia C. Burgess, Town Clerk