City Council

Regular Session 12/12/17 CITY OF FREDERICKSBURG, VIRGINIA HON. MARY KATHERINE GREENLAW, MAYOR CITY COUNCIL HON. WILLIAM C. WITHERS, JR., VICE -MAYOR, WARD TWO HON. KERRY P. DEVINE, AT-LARGE HON. MATTHEW J. KELLY, AT-LARGE HON. BRADFORD C. ELLIS, WARD ONE HON. DR. TIMOTHY P. DUFFY, WARD THREE Council Chambers, 715 Princess Anne Street HON. CHARLIE L. FRYE, JR., WARD FOUR Fredericksburg, Virginia 22401 December 12, 2017 The Council of the City of Fredericksburg, Virginia, held a regular session on Tuesday, December 12, 2017, beginning at 7:30 p.m. in the Council Chambers of City Hall. City Council Present. Mayor Mary Katherine Greenlaw, Vice-Mayor William C. Withers, Jr. and Council members Kerry P. Devine, Dr. Timothy P. Duffy, Bradford C. Ellis, Charlie L. Frye, Jr. and Matthew J. Kelly. Also Present. City Manager Timothy J. Baroody, Assistant City Manager Mark Whitley, Assistant City Manager Doug Fawcett, City Attorney Kathleen Dooley, Director of Fiscal Affairs Clarence Robinson, Assistant Director of Fiscal Affairs David McIndoe, Planning and Building Development Director Charles Johnston, Zoning Administrator Michael Craig, Community Development Planner Susanna Finn, Development Administrator Marne Sherman, Historic Resources Planner Kate Schwartz, Economic Development Director Bill Freehling, Business Development Manager Angela Freeman, Director of Information Technology Suzanne Tills and Clerk of Council Tonya B. Lacey. Opening Prayer and Pledge of Allegiance. Council was led in prayer by Councilor Bradford C. Ellis followed by the Pledge of Allegiance led by Mayor Mary Katherine Greenlaw. Officer Recognized. Mayor Greenlaw recognized the presence of Officers Scott Worley and Jason Elliott at this evening’s meeting. 19849 Regular Session 12/12/17 Fiscal Year 2017 Comprehensive Annual Financial Report (CAFR) – Andrew Grossnickle, Robinson, Farmer and Cox (D17-480.1). Fiscal Affairs Director Robinson introduced Mr. Andrew Grossnickle of Robinson, Farmer, Cox Accountants. Mr. Grossnickle reviewed the CAFR with the Council and noted some of the more important points in the report. Unsheltered Homeless Initiative – Kate Gibson, George Washington Regional Commission (D17-481). Ms. Gibson presented a PowerPoint presentation on ending unsheltered homelessness in Planning District 16. The presentation noted all the current sponsors, the Goal of Ending Homelessness, Homelessness Response System, Homelessness Response System Annual Funding, Calendar Year 16 Housing Capacity Versus Need, Population versus Point-in-Time Counts, Unsheltered Population, Frequent Users Systems Engagement (FUSE), The Solution: Additional Funding for Housing; year 1: Initial Infusion of Resources to Rehouse 73 Unsheltered Persons, Year 2: Ongoing Resources to Rehouse 34 Unsheltered Persons and Maintain 26 PSH (long term) Units and their Proposal. (See D17-481for more information). Councilor Kelly stated that it was important that the City show how much it supports this in order to try and get more support from other localities. He said this would only work if everyone participates. Councilor Duffy noted that this program would be cheaper than doing nothing because the cost were much more expensive when people are homeless. Vice-Mayor Withers said he supported the program but was concerned the calculations and how the costs would be divided up. He wanted to be sure there was 19850 Regular Session 12/12/17 verification on where people actually lived so the costs would reflect properly and Ms. Gibson assured that they do a lot behind the scenes to verify where a person lived. Councilor Devine also showed her support for the program and she agreed that the cost of doing nothing was more expensive. Councilor Frye reminded people of the workforce credentials grants that were available to everyone and he spoke on how they could help people with dead end jobs. Public Hearings (D17-482 thru D17-487). The regular session was recessed in order to conduct the scheduled public hearings and immediately reconvened upon their conclusion. Citizen Comment. No speakers participated in the citizen comment portion of this evening’s meeting. Council Agenda Presented. The following items were presented to Council for discussion. 7A. Murder Free Fredericksburg – Councilor Frye 7B. Council Initiatives #8 and #9 – Mayor Greenlaw Murder Free Fredericksburg – Councilor Frye noted that the Gun Giveback was canceled due to the weather but people still came out and turned in 20 guns. The event was rescheduled for January 27, 2018 at the Fredericksburg Police Headquarters from 10:00 am to 2:00 p.m. Council Initiatives #8 and #9 – Mayor Greenlaw provided a brief status overview she noted that there had been monthly Superintendent and City Manager meetings, bi-monthly meeting with the Mayor, the Chair of the School Board, the Superintendent and the Manager and staff. Mayor Greenlaw also added that meeting minutes were being 19851 Regular Session 12/12/17 exchanged between the School Board and the Council. They were planning two meetings per year with the Council and the School Board and they will work towards establishing an annual breakfast, or social relationship and education forum. Under Priority number 9 the School Board was to update the enrollment school capacity study which had been completed and will serve as the basis for future planning. Mayor Greenlaw said Councilors Ellis and Kelly agreed to conduct informal communications with the School Board and the Superintendent as the Council approaches the budget season. City Manager’s Consent Agenda Accepted for Transmittal as Recommended (D17-488 thru D17-496). Councilor Kelly moved approval of the City Manager’s consent agenda items; motion was seconded by Councilor Duffy and passed by the following recorded votes. Ayes (7). Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye and Kelly. Nays (0). • Resolution 17-95, Second Read, Fiscal Year 2018 Budget Amendment Authorizing an Increase in the Appropriation for the Rappahannock Youth Services and Group Home Commission Fund 738 by $183,027 (D17-488). • Resolution 17-103, Implementing Changes to the Holiday Schedule, Annual Leave Schedule, and Sick Leave Policy Contained in the City Human Resources Policies (D17-489). • Transmittal of Riverfront Park Update (D17-490). • Transmittal of Board and Commission Minutes o Public Transit Advisory Board – July 12, 2017 (D17-491). o School Board – July 10, 2017 (D17-492). o School Board – August 7, 2017 (D17-493). 19852 Regular Session 12/12/17 o School Board – September 11, 2017 (D17-494). o School Board Work Session – October 9, 2017 (D17-495). o School Board – October 9, 2017 (D17-496). Adoption of Minutes (D17-497). Councilor Kelly moved approval of the August 8, 2017 Work Session minutes and the November 28 Regular Session minutes; motion was seconded by Vice-Mayor Withers and passed by the following recorded votes. Ayes (7). Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye and Kelly. Nays (0). Appointments to the Architectural Review Board (D17-498). After the recorded votes taken, Karen Irvin, James Whitman and Sabina Weitzman were appointed to serve with a vote resulting between applicants Karen Irvin, Rory Smith, James Whitman and Sabina Weitzman. Irvin (6) Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Kelly. Smith (3). Councilors Withers, Devine, Frye. Whitman (5) Councilor Greenlaw, Duffy, Ellis, Frye, Kelly. Weitzman (7) Councilor Greenlaw, Withers, Devine, Duffy, Ellis, Frye, Kelly. Appointment to the Board of Zoning Appeals (D17-499). Councilor Devine moved to appoint Tom O’Toole to the Board of Zoning Appeals: motion was seconded by Vice-Mayor Withers and passed by the following recorded votes. Ayes (7). Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye and Kelly. Nays (0). Adopting the City of Fredericksburg, Virginia Economic Development Incentives Policy. (D17-500). Economic Development Director Freehling presented the City of Fredericksburg, Virginia Economic Development Incentives Policy. The policy would be the first written policy outlining the purposes, philosophies, procedures and other aspects of the program. The policy was approved by the Economic Development Authority. He said this policy was flexibility enough to be responsive to good 19853 Regular Session 12/12/17 projects that the City wanted and that were moving forward with the Council’s Goal Number 1 with becoming an Employment Epicenter. Mr. Freehling also added that when talking to prospects they never lead with incentives. The main incentive was coming to the City but they can be used to level the playing field. Vice-Mayor Withers asked if they had done comparison with other jurisdictions that the City normally compare with because he thought the 10 year Technology Zone incentives was high. Mr. Freehling said they did and they thought it made sense because the tourism zone was 10 years but that did not mean they would have to offer 10 years. Vice-Mayor Withers asked for a comparison report on other communities. Vice-Mayor Withers made a motion to defer action until more information was obtained from other community’s that the City compared with; motion was seconded by Councilor Devine. Councilor Kelly asked how this incentive policy was going to change how the City was doing business now and how economic development planned to go out and pursue the businesses the City wants. He also wanted the policy to be more specific on the businesses the City wanted. City Manager Baroody said he would bring the policy back and try to answer the questions as well as do more research on what others in the Commonwealth were doing. Mayor Greenlaw explained that a policy must be in place in order to use it when applicable but it does not prevent the City from going after a business. She reminded the Council that they received a report from the Economic Development office on what they were working on. Councilor Duffy said he was not sure this was necessary but he had confidence that the Economic Development office was being proactive in bringing Economic Development 19854 Regular Session 12/12/17 that was appropriate to the City. He felt the City was on the right track but he would support holding off on the vote. Councilor Frye noted that the City was losing a great opportunity on Route 2 from Lanesdown Road north. Mayor Greenlaw said if there was no need for the motion if Council was in favor of deferring and Council agreed to defer. Resolution 17-104, Approved, Approving the Issuance by the Economic Development Authority of the City of Fredericksburg, Virginia, of its Tax-Exempt Student Housing Revenue Refunding Bond in a Principal Amount Not to Exceed $77,500,000, as a Conduit Issuer on Behalf of Eagle Housing, LLC, an Affiliate of the University of Mary Washington Foundation (D17-501). After staff overview Vice-Mayor Withers made a motion to approve Resolution 17-104, approving the issuance by the Economic Development Authority of the City of Fredericksburg, Virginia, of its Tax-Exempt Student Housing Revenue Refunding Bond in a principal amount not to exceed $77,500,000, as a conduit issuer on behalf of Eagle Housing, LLC, an affiliate of the University of Mary Washington Foundation; motion was seconded by Councilor Ellis and passed by the following recorded votes. Ayes (7). Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye and Kelly. Nays (0). Resolution 17-105, Approved, Authorizing the City Manager to Execute a Contract with Tyler Technologies for Enterprise Resource Planning Software (D17-502). After staff presentation Councilor Kelly made a motion 19855 Regular Session 12/12/17 to approve Resolution 17-105, authorizing the City Manager to execute a contract with Tyler Technologies for Enterprise Resource Planning Software; motion was seconded by Councilor Ellis and passed by the following recorded votes. Ayes (7). Councilors Greenlaw, Withers, Devine, Duffy, Ellis, Frye and Kelly. Nays (0). City Manager’s Report and Council Calendar (D16-503 thru D16- 504). City Manager Baroody reviewed the Manager’s report and Council Calendar. Activities highlighted on the report were as follows: Fourth Annual Gun Giveback, Christmas Parade, Parks, Recreation and Events Winter Program Catalog, Fall Leaf Collection Program Continues and New Pickleball Courts Open. Adjournment. There being no further business to come before the Council at this time, Mayor Greenlaw declared the meeting officially adjourned at 10.17 p.m. Mary Katherine Greenlaw Mary Katherine Greenlaw, Mayor Tonya B. Lacey Tonya B. Lacey, Clerk of Council, CMC 19856