Governance Committee

Name: Governance Committee — Frisco, TX
Start: 2020-09-10T17:00:00
End: 2020-09-10T19:00:00
Location: Frisco, TX

Regular Meeting

Frisco, TX · September 10, 2020

Agenda Minutes

Minutes

GOVERNANCE COMMITTEE MEETING CITY ROOM/CONFERENCE ROOM 5A, 5TH FLOOR 6101 FRISCO SQUARE BLVD FRISCO, TX 75034 5:00 PM THURSDAY, SEPTEMBER 10, 2020 MINUTES CALL TO ORDER 1. ROLL CALL Committee Chair Tim Nelson called the meeting to order at 5:03 p.m. with a full quorum present. Committee Chair Tim Nelson Present Committee Member Brian Livingston Present Committee Member Bill Woodard Present Representing Staff: Henry Hill, Deputy City Manager; Julie Davidson, Assistant City Secretary; Ryan Pittman, City Attorney. CITIZEN INPUT No one wished to speak. REGULAR AGENDA 2. Consider and act upon the approval of the September 25, 2019 Governance Committee Meeting Minutes. Committee Member Bill Woodard moved to approve the September 25, 2019 Governance Committee Meeting Minutes. Committee Member Brian Livingston seconded the motion. Page 1 of 4 Passed Vote: 3 – 0 For: Committee Chair Tim Nelson, Committee Member Brian Livingston, Committee Member Bill Woodard Against: (None) 3. Consider and act upon the approval of the July 21, 2020 Governance Committee Meeting Minutes. Committee Member Bill Woodard moved to approve the July 21, 2020 Governance Committee Meeting Minutes. Committee Member Brian Livingston seconded the motion. Passed Vote: 3 – 0 For: Committee Chair Tim Nelson, Committee Member Brian Livingston, Committee Member Bill Woodard Against: (None) 4. Discuss Code 2-74 of the Frisco City Code regarding the formation of committees. The Committee reviewed the draft of the proposed ordinance (Exhibit A) which would amend City Code 2-74 regarding committees. Through much discussion, the committee worked to refine the definitions and language within the proposed ordinance. Committee Chair Tim Nelson then reviewed potential topics for future meetings, including the review of the following: the Council Monitoring Form, 501c(3) requirements, the updated draft of Section 2-74, and the procedure for adding items to the Council Meeting Agendas. Additional topics included the discussion of formal rules of order, parliamentary order and the ranking of motions, and the development of a basic operations manual for committees. ADJOURN Committee Member Bill Woodard moved to adjourn at 6:31 p.m. Committee Member Brian Livingston seconded the motion. Passed Vote: 3 – 0 For: Chairman Tim Nelson, Committee Member Brian Livingston, Committee Member Bill Woodard Against: (None) Page 2 of 4 Approved this 20th day of October 2020. _____________________________ Tim H. Nelson Committee Chair ATTEST: _____________________________ Kristi Morrow City Secretary Please note these are preliminary results and are not official until approved at the next scheduled meeting. Approved/signed minutes are available at https://agenda.friscotexas.gov/OnBaseAgendaOnline/. Page 3 of 4 EXHIBIT A Page 4 of 4

Agenda

GOVERNANCE COMMITTEE MEETING 6101 FRISCO SQUARE BLVD., 5TH FLOOR CITY ROOM/ CONFERENCE ROOM 5A FRISCO, TEXAS 75034 5:00 PM THURSDAY, SEPTEMBER 10, 2020 AGENDA CALL TO ORDER 1. ROLL CALL CITIZEN INPUT REGULAR AGENDA 2. Consider and act upon the approval of the September 25, 2019 Governance Committee Meeting Minutes. 3. Consider and act upon the approval of the July 21, 2020 Governance Committee Meeting Minutes. 4. Discuss Code 2-74 of the Frisco City Code regarding the formation of committees. ADJOURN CERTIFICATION Henry J. Hill, Deputy City Manager, certifies that this Notice of Meeting was posted on the outside bulletin board, at the George A. Purefoy Municipal Center of the City of Frisco, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted on the following date and time: Page 1 of 2 By Friday, September 4, 2020 at 5:00 PM and remained so posted at least 72 hours before meeting was convened. Texas Government Code Section: § 551.071 – Private consultation with the attorney for the City. § 551.072 – Discussing purchase, exchange, lease or value of real property. § 551.074 – Discussing personnel or to hear complaints against personnel. § 551.087 – Discussion regarding commercial or financial information that the Board has received from a business prospect or to deliberate the offer of a financial or other incentives to a business prospect. NOTICE Pursuant to City of Frisco Ordinance Number 19-10-86, each member of the public wishing to address the City Council shall be entitled to speak for up to five (5) minutes, unless ten (10) or more members of the public are present to speak on a single agenda item, in which case the City Council may by majority vote reduce the allotted time from five (5) minutes to three (3) minutes per speaker to ensure that as many people as possible have an opportunity to speak, subject to the requirements of other law. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS The George A. Purefoy Municipal Center is wheelchair accessible. Access to the building and special parking are available at the primary north entrance facing Frisco Square Blvd. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such as interpreters for persons who are deaf or hearing impaired, readers, or large print, are requested to contact the City Secretary’s Office at least 48-hours prior to the meeting. Please e-mail your request to: CitySec@friscotexas.gov or call (972) 292-5020. BRAILLE IS NOT AVAILABLE. Date Removed: _____________________________ Removed By: ______________________________ Page 2 of 2

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