Governance Committee Meeting

GOVERNANCE COMMITTEE MEETING GEORGE A. PUREFOY MUNICIPAL CENTER CITY ROOM/CONFERENCE ROOM 5A, 5TH FLOOR 6101 FRISCO SQUARE BLVD. FRISCO, TEXAS 75034 3:00 PM TUESDAY, OCTOBER 20, 2020 MINUTES CALL TO ORDER 1. ROLL CALL Governance Committee Chair Tim Nelson called the meeting to order at 3:00 p.m. with a full quorum present. Committee Chair Tim Nelson Present Committee Member Brian Livingston Present Committee Member Bill Woodard Present Representing Staff: Henry Hill, Deputy City Manager; Nell Lange, Assistant City Manager; Kristi Morrow, City Secretary; Julie Davidson, Assistant City Secretary; Ryan Pittman, City Attorney. CITIZEN INPUT No one wished to speak. REGULAR AGENDA 2. Consider and act upon the approval of the September 10, 2020 Governance Committee Meeting Minutes. Committee Member Bill Woodard moved to approve the September 10, 2020 Page 1 of 5  Governance Committee Meeting Minutes. Committee Member Brian Livingston seconded the motion. Passed Vote: 3 – 0 For: Committee Chair Tim Nelson, Committee Member Brian Livingston, Committee Member Bill Woodard Against: (None) 3. Discuss Code 2-74 of the Frisco City Code of Ordinances regarding the formation of committees and review the proposed draft ordinance. City Attorney Ryan Pittman reviewed the updated draft of the Ordinance amending Code 2-74 (Exhibit A) with the Governance Committee. After a brief discussion, the Committee agreed to present this version of the Ordinance to City Council for discussion at the November 17, 2020 City Council Work Session. Committee Member Bill Woodard made a motion to approve the draft of the Ordinance. Committee Member Brian Livingston seconded the motion. Passed Vote: 3 – 0 For: Committee Chair Tim Nelson, Committee Member Brian Livingston, Committee Member Bill Woodard Against: (None) 4. Discuss differing committee types. Deputy City Manager Henry Hill led a discussion of the types of committees, focusing primarily on 501(c)(3) committees. Mr. Hill indicated the particular committees needing review are the Library Board and the Friends of the Library. Committee Chair Tim Nelson requested a comprehensive list of committees which clarifies the relationship each holds with the City. Assistant City Manager Nell Lange mentioned she is researching several dormant committees and will include them in the list. 5. Discuss the Council Monitoring Form. Committee Chair Tim Nelson reviewed the options (Exhibit B) for updating the Council Meeting Monitoring Form. After a brief discussion, the Committee determined to add a scale to the bottom of the scored version to provide an objective score of City Council meetings. City Secretary Kristi Morrow suggested that once a form is approved, the completed forms should be available to all of City Council and the public. It was agreed that once the form is finalized and used by City Council, the completed form will be added to the Page 2 of 5  meeting minutes as an exhibit. 6. Discussion of any actions required by City Staff as a result of any item on today's agenda and future discussion items. Committee Chair Tim Nelson mentioned the following action items for Staff: a scaled needs to be added to the Council Meeting Monitoring Form, a comprehensive list of all committees should be prepared for review, and the Ordinance amending Code Section 2-74 needs to be scheduled for review by City Council at the November 17, 2020 Work Session. Mr. Nelson also stated the Governance Committee would like to review the Friends of the Library and discuss the possibility of expanding certain boards and commissions at the next Governance Committee meeting. ADJOURN Committee Member Bill Woodard moved to adjourn at 3:43 p.m. Committee Member Brian Livingston seconded the motion. Passed Vote: 3 – 0 For: Committee Chair Tim Nelson, Committee Member Brian Livingston, Committee Member Bill Woodard Against: (None) Approved this 2nd day of November 2020. _______________________ Tim H. Nelson Committee Chair ATTEST: _______________________ Kristi Morrow City Secretary Please note these are preliminary results and are not official until approved at the next scheduled meeting. Approved/signed minutes are available at https://agenda.friscotexas.gov/OnBaseAgendaOnline/. Page 3 of 5 EXHIBIT A Page 4 of 5 EXHIBIT B Page 5 of 5