City Council Agendas & Minutes

MINUTES CITY COUNCIL MEETING FRUIT HEIGHTS CITY 910 South Mountain Road May 15, 2012 WORK MEETING The work meeting to discuss the 2012-2013 budget began at 6:15 PM. COUNCIL MEMBERS PRESENT: Council Members Diane Anderson, Don Carroll, Bette Hubrich, Eileen Moss and Mayor Pro Tempore Craig Hill. Mayor Todd Stevenson was excused. STAFF PRESENT: City Manager Brandon Green, City Engineer Brandon Jones and Recording Secretary Susan Cranford VISITORS: None City Manager Brandon Green discussed the 2012-2013 budget with the City Council members. He stated that removing the justice court from Fruit Heights to the administration by the County has proved to be an economical move. The budget for 2012-2013 is $1,532,000. The tentative budget will be adopted June 5 and the final budget will be adopted by the City Council on June 19. Council Members Don Carroll and Eileen Moss suggested the discussion of wages and salaries be placed on the next City Council agenda. Projects the city will be working on during the next fiscal year include curb, gutter and sidewalk on Nicholls Road from the Ivory Homes development east to 918 Nicholls Road (Dale Green residence). If there is enough money in the budget, City Manager Green stated would like to continue that improvement to the west end of the golf course. Other projects include placing a water line along Main Street from the Fairway Cove subdivision to the Orchard Farms development. A sidewalk also needs to be placed in that location. Two storm water projects that need to be done next year include a storm drain line to the Jim Puffer home down1800 East and a land drain on Country Road. Those two projects total $412,000 and the existing funds in the Storm Drain Fund will not cover the expense. The revenue in the fund covers operations and maintenance only. Council Member Craig Hill stated the city went too many years without adjusting the storm drain fee and now it does not produce enough revenue to cover projects that must be done next year. 1 Fruit Heights City Council Meeting May 15, 2012 Council Member Don Carroll stated the city now has a situation where it may be necessary to borrow unless the storm drain fees are raised sufficiently. He suggested the fees be a discussion item on the next City Council agenda. It was decided that the Storm Drain Committee, which was organized last year, will meet again on May 22 at 6:00 PM at city hall to go over the rates. The committee members are Council Members Craig Hill and Don Carroll, City Manager Brandon Green and Public Works Superintendent Darren Frandsen. The work meeting ended at 7:05 PM. REGULAR MEETING The regular meeting of the Fruit Heights City Council was called to order by Mayor Pro Tempore Craig Hill at 7:15 PM. The Pledge of Allegiance was recited and Brandon Jones gave a prayer for the opening ceremony. COUNCIL MEMBERS PRESENT: Council Members Diane Anderson, Don Carroll, Bette Hubrich and Eileen Moss and Mayor Pro Tempore Craig Hill. Mayor Todd Stevenson was excused. STAFF PRESENT: City Manager Brandon Green, City Engineer Brandon Jones, City Planner Jeff Oyler and Recording Secretary Susan Cranford VISITORS: Kathy Avery and Bradley Avery Agenda Item: 2. APPROVAL OF MINUTES OF MEETING – May 1, 2012 1:01:45 Council Member Don Carroll made a motion to approve the minutes of May 1, 2012, with corrections. Council Member Eileen Moss seconded the motion and it passed unanimously by those in attendance. 3. SPECIAL PRESENTATIONS A. Items from the Public 1:02:00 Kathy Avery, Team Development Chair from the American Cancer Society, informed the council that the Relay for Life event will be held at the Angel Street Soccer Complex in Kaysville on August 3 and 4. She requested support from the council members to get the residents of Fruit Heights involved in the fundraising effort. The council members stated they support her efforts and requested staff to place an article in the Ridgerunner to inform citizens of the event. 2 Fruit Heights City Council Meeting May 15, 2012 4. NEW BUSINESS A. Discussion on FY 2012-2013 General Fund Budget 1:14:19 B. Discussion on FY 2011-2012 Budget City Manager Brandon Green discussed the budget with the council. He stated the Tentative Budget will be adopted June 5. There is an excess balance of approximately $111,000 that will be put into the General Fund. There are several projects that the city needs to do next year. Class C Road Funds will go towards a road project on Nicholls Road beginning at the Ivory Homes Development and ending at the west boundary of the Davis Golf Course. That project is estimated to be $180,000. A water rate increase is scheduled for July 1. City Manager Green stated that increase will help to pay for water projects that need to be completed. The rate structure adopted a couple of years ago has had a positive effect on the Water Fund and generated the revenue necessary to maintain and complete water projects. One of the water projects next year is looping the water line along Main Street from the Orchard Farms development south to the Fairway Cove development. The city has received a grant from the state for a safe sidewalk project in that location. City Manager Green stated the Storm Water Enterprise Fund is insufficient. The city is not collecting enough money for storm water projects and that issue must be addressed. A small increase of 25 cents has been approved but the Storm Water Committee will meet again to discuss the possibility of a higher rate increase. There are two storm water projects that need to be done this year that total $400,000; a project on 1800 East and a land drain project on Country Road. The money collected for the Storm Water Fund now is only generating enough money to cover the operation and maintenance of the storm water system. Council Member Eileen Moss stated there are property owners in the city who have a storm water detention basin on their property that they maintain. She suggested the city consider discounting a portion of their storm drain fees for those who maintain a detention basin. Council Member Don Carroll stated the property owners also generate a private benefit from the drainage basin. Mayor Pro Tempore Craig Hill stated the Storm Water Fund Committee will take that suggestion under advisement when they meet to discuss the storm water rates next week. 3 Fruit Heights City Council Meeting May 15, 2012 5. OLD BUSINESS Discuss/Approve/Deny Ordinance 2012-04 Enacting and Codifying Title 3-A 1:36:30 City Manager Brandon Green stated the ordinance presented to the council is a complete rewrite of Title 1, Chapter 6, 7, 8 and 9 of the City Code regarding appointed offices, departments, boards, committees, personnel, government records and procurement. A public hearing will be held on June 19 to adopt the finalized ordinance. The city council agreed to place an expense limit of $5000 on the City Manager before any order may be placed for the purchase of any supply, service or construction project. Council Member Don Carroll suggested the city be allowed to waive the procedure for a formal bid for services in certain circumstances. He also suggested there may be times when the city doesn’t want to accept the lowest bid on a project and the city be allowed that flexibility. City Engineer Brandon Jones stated the city will follow the state code requirements for bids. He will study the proposed ordinance. 6. CONSENT CALENDAR 2:15:44 A. Check Register – April Council Member Don Carroll made a motion to approve the check register for April. Council Member Eileen Moss seconded the motion and it was approved unanimously by those in attendance. B. Budget Report – April A budget report was not given. C. Business License Renewals – 2nd Quarter A list of the quarterly business licenses that are up for renewal was presented to the council for review. It was decided that the City Council does not approve the licenses so a motion was not made. 7. DEPARTMENT AND CITY OFFICIAL REPORTS 2:19:25 A. City Engineer’s Report No report was given. 4 Fruit Heights City Council Meeting May 15, 2012 B. City Planner’s Report No report was given. C. City Manager’s Report City Manager Brandon Green stated that building permits are required for new roofs and fences in the city. About 200 permits have been issued since the windstorm on December 1. Either the roofing contractor or the homeowner is required to get a permit for a new roof. Council Member Diane Anderson suggested an article be placed in the RidgeRunner again informing the citizens that a permit is required and report that many citizens have complied with the building code. D. City Council Members’ Reports Council Member Bette Hubrich reported the Youth City Council did a good job on the city clean up and expressed her thanks. The Trails Committee met last week. A representative from Kaysville attended the meeting but was informed non-residents cannot become members of the committee. Seven members are recommended to be on the committee and all members have not been designated by the mayor yet. She stated she would like to serve as a liaison on the Trails Committee. One of the seven members designated by the mayor would serve as the chairman. City Manager Brandon Green stated that if the meetings are held during the day, a member of the staff may serve as secretary or the meetings will just be recorded. The Trails Committee will meet on May 31. Council Member Diane Anderson reported  A preliminary meeting for the Founders Day Picnic was held. Ross Mann is the chairman but the committee still needs to be formed.  She would like to have a mention in the RidgeRunner informing citizens that the city made 12 hauls to the landfill by midday on the city’s cleanup day.  The Founders Day Picnic will be held August 4.  The Kaysville-Fruit Heights Civic meeting will be held at Fruit Heights City Hall tomorrow night at 7 PM to discuss the July 4 events. Council Member Craig Hill suggested the volunteers and contributors of the Founders Day picnic be recognized at a city council meeting. E. Mayor’s Report A report was not given. 5 Fruit Heights City Council Meeting May 15, 2012 8. CLOSED MEETING A closed meeting was not held. 9. ADJOURNMENT Council Member Bette Hubrich made a motion to adjourn. Council Member Eileen Moss seconded the motion and the meeting adjourned at 9:00 PM. I HEREBY CERTIFY that the foregoing is a true, accurate and complete record of the Fruit Heights City Council meeting held May 15, 2012. /s/Susan R. Cranford _________________________________ Susan R. Cranford Recording Secretary Date Approved by City Council: _June 5, 2012_______ 6