City Council Agendas & Minutes

FRUIT HEIGHTS CITY COUNCIL MEETING AGENDA Notice is hereby given that the Fruit Heights City Council will hold a regular meeting at 7:00pm on May 6, 2025, at Fruit Heights City Hall, 910 South Mountain Road Fruit Heights City Utah. Fruit Heights City is now streaming City Council Meetings on its YouTube Channel. Please follow us at https://www.youtube.com/@fruitheightscity9716/streams 1. CALL TO ORDER: Mayor John Pohlman 1.1 Pledge of Allegiance (Shon) 1.2 Prayer or Thought (Eileen) 1.3 Roll call (Hailee) 1.4 Training (Florence) 2. DECLARATION OF CONFLICT(S) OF INTEREST 3. PUBLIC COMMENT PERIOD The public may address the City Council regarding issues that are or are not on the agenda. Please limit comments to 3 minutes. Please state your name and address of residence for the record. No actions may be taken on items not specifically listed on the agenda. 4. PRESENTATIONS 4.1 YCC Report 5. DISCUSSION ITEMS Discussion items to be considered. 5.1 Public Hearing RE: Resolution 2025-05 to Adopted Tentative Budget FY 2025-2026 5.2 Interlocal Agreement for Law Enforcement Services 5.3 Interlocal Agreement for Fire Protection and Emergency Medical Services 5.4 Award RFP for street maintenance (Crack seal) 5.5 Caucus Bylaws 6. ACTION ITEMS 6.1 Approve/Deny Resolution 2025-05 to Adopted Tentative Budget FY 2025-2026 6.2 Approve/Deny Interlocal Cooperation Agreement for Law Enforcement Services 6.3 Approve/Deny Interlocal Agreement for Fire Protection and Emergency Medical Services 6.4 Approve/Deny to Award RFP for street maintenance (Crack seal) 6.5 Approve Caucus Bylaws 6.5 Approve April 22, 2025, City Council Minutes 7. TABLED ITEMS 8. CALENDAR ITEMS 8.1 May 14, 2025, Caucus Night at 7pm 8.2 May 17, 2025, YCC, Schools Out Otter Pops Party 8.3 May 20, 2025, City Council Meeting 8.4 April 29, 2025, Planning Commission Meeting 9. PAST DICUSSION ITEMS 10. COUNCIL REPORT 11. MAYOR REPORT 12. STAFF REPORT 13. CLOSED SESSION The City Council may vote to discuss matters in a closed session for reasons allowed by law, including, but not limited to, the provisions of Utah Code § 52-4-205 of the Open and Public Meetings Act, and for attorney-client matters that are privileged pursuant to Utah Code § 78B- 1-137. 14. ADJOURNMENT CERTIFICATE OF POSTING I HEREBY CERTIFY that this notice and agenda was posted at Fruit Heights City Hall, on the City’s website, www.fruitheightscity.com, as well as posted on the Utah State Public Notice website in accordance with the requirements of the Utah Open and Public Meetings Act, including, but not limited to, provisions of Utah Code § 52-4-202. Hailee Ballingham Hailee Ballingham - Deputy Recorder In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should contact the Fruit Heights City Manager, Darren Frandsen at (801)546-0861 at least 24 hours prior to the meeting. Helpful Links. Fruit Heights City Website: https://www.fruitheightscity.com/ Fruit Heights City YouTube Channel: https://www.youtube.com/channel/UCaIqHYd0U5RCpaDo8rquABw Fruit Heights City Facebook Page: https://www.facebook.com/FruitHeightsCityGovernment FRUIT HEIGHTS CITY CORPORATION GENERAL FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET REVENUES TAXES 10-31-100 GENERAL PROPERTY TAXES 1,191,793 1,167,786 1,400,000 10-31-110 FEE'S IN LIEU 60,070 75,188 65,000 10-31-200 DELINQUENT PRIOR YEARS TAXES 8,933 8,611 8,000 10-31-300 GENERAL SALES & USE TAXES 1,117,894 1,118,306 1,100,000 TOTAL TAXES 2,378,690 2,369,890 2,573,000 LICENSES AND PERMITS 10-32-100 BUSINESS LICENSES & PERMITS 4,470 7,193 5,000 10-32-105 APPLICATION FEE 750 2,000 2,000 10-32-210 BUILDING PERMIT FEES 52,477 35,716 50,000 10-32-215 EXCAVATION FEE 3,019 1,727 2,000 10-32-300 CABLE RENT & FRANCHISE FEES 47,872 40,000 40,000 TOTAL LICENSES AND PERMITS 108,588 86,636 99,000 INTERGOVERNMENTAL REVENUE 10-33-585 LOCAL OPTION TAX 105,209 104,856 103,000 TOTAL INTERGOVERNMENTAL REVENUE 105,209 104,856 103,000 CHARGES FOR SERVICES 10-34-110 CONVENIENCE FEE (Credit Card Fee) 342 1,276 750 10-34-130 SUBDIVISION/ENGINEERING FEES 76,670 22,857 30,000 10-34-240 INSPECTION FEES 36,890 46,479 40,000 10-34-740 PARK & RESERVATIONS FEES 5,153 6,417 3,500 10-34-910 ADMIN COST SHARE - WATER FUND 297,700 272,000 283,000 10-34-920 ADMIN COST SHARE - SEWER FUND 37,900 37,500 40,100 10-34-925 ADMIN CST SHARE - STRM DRN FND 173,200 158,000 167,000 10-34-930 ADMIN COSTS - SOLID WASTE 27,100 28,500 74,400 10-34-940 BLDG COST SHARE - WATER FUND 85,400 50,000 50,000 10-34-950 BLDG COST SHARE - SEWER FUND 10,900 12,500 12,400 10-34-960 BLDG COST SHARE-STRM DRN FUND 46,600 35,000 35,100 10-34-970 BLDG COST SHARE-SOLID WSTE FND 12,500 12,500 14,100 TOTAL CHARGES FOR SERVICES 810,354 683,028 750,350 MISCELLANEOUS 10-36-100 INTEREST EARNINGS 79,915 93,513 100,000 10-36-400 SALE OF FIXED ASSETS 1,000 - - 10-36-650 DONATIONS 7,880 15,495 - 10-36-700 LEASE & OTHER FINANCE PROCEEDS 104,082 100,000 100,000 10-36-900 FEES FROM RENT OF BUILDING 1,050 1,560 2,000 10-36-990 SUNDRY REVENUES 57,964 24,014 25,000 TOTAL MISCELLANEOUS 251,892 234,581 227,000 FRUIT HEIGHTS CITY CORPORATION GENERAL FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET CONTRIBUTIONS AND TRANSFERS 10-39-650 PRIOR YEARS SURPLUS GEN. FUND - - 329,800 TOTAL CONTRIBUTIONS AND TRANSFERS - - 329,800 TOTAL FUND REVENUE 3,654,733 3,478,991 4,082,150 EXPENDITURES LEGISLATIVE 10-41-110 SALARIES - MAYOR AND COUNCIL 34,500 34,500 38,500 10-41-130 EMPLOYEE BENEFITS 2,639 2,639 3,000 10-41-210 BOOKS/SUBS/MEMBERSHIPS - - - 10-41-220 PUBLIC NOTICES 141 118 200 10-41-230 TRAVEL, EDUCATION 795 120 3,000 10-41-240 TRAVEL, EDUCATION 53 - - TOTAL LEGISLATIVE 38,129 37,377 44,700 ADMINISTRATION 10-43-110 SALARIES AND WAGES 193,762 147,252 163,000 10-43-130 EMPLOYEE BENEFITS 105,778 88,149 105,000 10-43-210 BOOKS/SUBSCRIPTIONS/MEMBERSHIP 225 33 350 10-43-230 TRAVEL, EDUCATION 2,447 1,999 7,500 10-43-310 PROFESSIONAL & TECH SERVICES 4,023 3,240 15,000 TOTAL ADMINISTRATION 306,236 240,673 290,850 TREASURER 10-44-110 SALARIES AND WAGES 55,407 56,481 60,000 10-44-130 EMPLOYEE BENEFITS 25,532 24,990 36,000 10-44-210 BOOKS/SUBSCRIPTIONS/MEMBERSHIP 150 - 100 10-44-230 TRAVEL, EDUCATION - - 1,500 10-44-340 MILEAGE - - - TOTAL TREASURER 81,089 81,470 97,600 RECORDER/PUBLIC OUTREACH 10-45-110 SALARIES AND WAGES 63,103 58,111 66,000 10-45-130 EMPLOYEE BENEFITS 5,093 4,601 10,000 10-45-210 BOOKS/SUBSCRIPTIONS/MEMBERSHIP 175 2,756 8,500 10-45-230 TRAVEL, EDUCATION - - 1,500 TOTAL RECORDER/PUBLIC OUTREACH 68,371 65,468 86,000 AUDITING 10-46-310 PROFESSIONAL & TECH SERVICES 11,100 11,425 15,000 TOTAL AUDITING 11,100 11,425 15,000 ATTORNEY 10-47-310 PROFESSIONAL & TECH SERVICES 41,402 28,135 38,000 TOTAL ATTORNEY 41,402 28,135 38,000 FRUIT HEIGHTS CITY CORPORATION GENERAL FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET CITY HALL OPERATIONS 10-48-210 VETERAN'S MEMORIAL 4,643 25,725 600 10-48-266 MAINT AGREEMENT-COPIER 2,571 2,785 2,800 10-48-270 UTILITIES 7,272 6,039 7,000 10-48-551 CLEANING - LABOR AND SUPPLIES 5,481 4,819 7,200 10-48-555 BLDG MAINTENANCE/REPAIRS 3,125 4,951 45,000 10-48-610 MISCELLANEOUS EXPENSES 1,913 2,054 1,500 10-48-720 CAPITAL OUTLAY 27,854 24,949 25,000 TOTAL CITY HALL OPERATIONS 52,859 71,323 89,100 EMERGENCY PREPAREDNESS 10-49-230 TRAVEL & EDUCATION 119 - 500 10-49-250 EQUIP - SUPPLIES & MAINTENANCE 1,204 281 500 TOTAL EMERGENCY PREPAREDNESS 1,322 281 1,000 NON-DEPARTMENTAL 10-50-110 SALARIES AND WAGES 950 31,185 37,500 10-50-130 BENEFITS - 13,527 16,500 10-50-210 BOOKS/SUBSCRIPTIONS/MEMBERSHIP 6,899 1,191 1,700 10-50-220 PUBLIC NOTICES 1,558 2,265 2,400 10-50-240 OFFICE SUPPLIES AND EXPENSE 3,386 2,048 5,000 10-50-250 EQUIP - SUPPLIES & MAINTENANCE 1,749 - 4,500 10-50-280 TELEPHONE 5,520 4,921 5,500 10-50-281 CELLULAR TELEPHONE 866 874 1,200 10-50-282 TWO WAY RADIOS - - 10-50-310 PROF & TECH SERVICES 147,245 107,674 130,000 10-50-315 BANK PROCESSING FEES - 23,649 30,000 10-50-330 FRUIT HEIGHTS COMMUNITY ACTIVITIES 11,577 10,295 18,000 10-50-335 KAYS/FRUIT HEIGHTS CIVIC 1,236 - 1,000 10-50-510 INSURANCE 53,536 47,895 60,000 10-50-515 INSURANCE / LIFE / AD&D 1,419 1,547 3,200 10-50-530 ANIMAL CONTROL - - - 10-50-610 MISCELLANEOUS EXPENSE 7,131 5,440 8,000 10-50-730 CAPITAL OUTLAY - FURNISHINGS 1,335 - 5,000 TOTAL NON-DEPARTMENTAL 244,405 252,512 329,500 ELECTIONS 10-52-610 ELECTION SUPPLIES - - 300 10-52-620 ELECTION SERVICES 4,144 5,000 10,000 TOTAL ELECTIONS 4,144 5,000 10,300 PLANNING AND ZONING 10-53-110 SALARIES AND WAGES 15,136 14,293 23,000 10-53-130 EMPLOYEE BENEFITS 7,763 6,036 12,300 10-53-140 PLANNING COMMISSION 1,430 940 4,100 10-53-220 PUBLIC NOTICES 885 59 700 10-53-310 PROFESSIONAL & TECH SERVICES 75,533 37,906 65,000 10-53-620 CONTRACT SERVICES 13,043 18,663 16,000 TOTAL PLANNING AND ZONING 113,790 77,896 121,100 FRUIT HEIGHTS CITY CORPORATION GENERAL FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET POLICE DEPARTMENT 10-54-310 CONTRACT SERVICES 272,956 346,869 360,000 10-54-450 NARCOTICS TASK FORCE 5,369 7,159 7,500 TOTAL POLICE DEPARTMENT 278,325 354,027 367,500 FIRE PROTECTION 10-57-250 EQUIP - SUPPLIES & MAINTENANCE 150 - 500 10-57-620 CONTRACT SERVICES 307,500 330,750 336,000 TOTAL FIRE PROTECTION 307,650 330,750 336,500 BUILDING INSPECTION 10-58-110 SALARIES & WAGES 15,136 12,607 22,000 10-58-130 EMPLOYEE BENEFITS 7,763 7,800 14,000 10-58-140 CONTRACT SERVICES - BLDG INSPS 30,116 26,337 40,000 10-58-210 BOOKS/SUBSCRIPTIONS/MEMBERSHIP 1,064 1,059 1,500 10-58-240 OFFICE SUPPLIES AND EXPENSE 48 - 100 10-58-310 PROFESSIONAL & TECH SERVICES 5,795 - - TOTAL BUILDING INSPECTION 59,922 47,803 77,600 PUBLIC WORKS ADMIN 10-59-110 SALARIES AND WAGES 191,141 245,449 279,000 10-59-130 EMPLOYEE BENEFITS 82,619 105,230 165,000 10-59-230 TRAVEL & EDUCATION 2,149 3,888 7,100 10-59-240 OFFICE SUPPLIES & EXPENSE 211 - 1,000 TOTAL PUBLIC WORKS ADMIN 276,119 354,567 452,100 STREETS 10-60-110 SALARIES AND WAGES 60,123 48,848 69,000 10-60-130 EMPLOYEE BENEFITS 26,802 17,236 30,000 10-60-230 TRAVEL, EDUCATION 195 - 10-60-240 OFFICE SUPPLIES AND EXPENSE 30 - 100 10-60-250 EQUIP - SUPPLIES & MAINTENANCE 1,298 3,535 5,000 10-60-270 UTILITIES 34,263 22,290 30,000 10-60-310 PROFESSIONAL & TECH SERVICES 41,184 38,040 60,000 10-60-340 EQUIPMENT RENTAL & MILEAGE - - 1,000 10-60-410 ROAD PATCHING - SUPPLIES 39,258 42,485 60,000 10-60-420 ROAD MAINTENANCE 52,010 10,976 75,000 10-60-450 PUBLIC SAFETY - SNOW PLOWING 18,910 16,421 45,000 10-60-480 PUBLIC SAFETY-LIGHTS & SIGNS 112,447 71,640 70,000 10-60-680 VEHICLE MAINTENANCE (COST SHARE) 20,000 70,150 70,000 TOTAL STREETS 406,520 341,620 515,100 FRUIT HEIGHTS CITY CORPORATION GENERAL FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET CITY PARKS 10-70-110 EMPLOYEES 60,205 56,520 68,000 10-70-125 TEMPORARY EMPLOYEE - - - 10-70-130 EMPLOYEE BENEFITS 26,822 19,018 30,000 10-70-230 TRAVEL, EDUCATION - - - 10-70-250 EQUIP - SUPPLIES & MAINTENANCE 18,942 50,735 55,000 10-70-260 PARK FACILITIES - REPAIR/MAINT 7,402 1,204 10,000 10-70-270 UTILITIES 1,032 1,443 2,000 10-70-310 PROFESSIONAL & TECH SERVICES 11,319 4,819 3,500 10-70-340 EQUIPMENT RENTAL 2,886 104 1,000 10-70-540 HA CREEK/Benchland IRRIGATION WATER 9,530 1,838 12,000 10-70-680 VEHICLE MAINTENANCE (COST SHARE) 47,370 70,000 70,000 10-70-740 CAPITAL OUTLAY - EQUIPMENT 53,492 28,328 10,000 TOTAL CITY PARKS 238,999 234,008 261,500 YOUTH COUNCIL 10-72-615 UNIFORMS (1,081) - 500 10-72-620 YOUTH COUNCIL MISC. EXPENSES 5,650 6,180 7,000 TOTAL YOUTH COUNCIL 4,568 6,180 7,500 DISASTER RESPONSE 10-73-610 MISC SUPPLIES & EQUIPMENT 280 - - TOTAL DISASTER RESPONSE 280 - - CONTRIBUTIONS AND TRANSFERS 10-90-200 CONTRIBUTION TO VEHICLE/EQUIP 142,500 300,000 250,000 10-90-220 CONTRIBUTION TO CLASS C ROAD 513,074 187,500 150,000 10-90-999 CONTRIBUTION TO CAP PROJ FUND 685,000 300,000 268,800 10-90-120 UNALLOCATED TO FUND BALANCE - 150,977 272,400 TOTAL CONTRIBUTIONS AND TRANSFERS 1,340,574 938,477 941,200 TOTAL FUND EXPENDITURES 3,875,805 3,478,991 4,082,150 NET REVENUE OVER EXPENDITURES (221,072) (0) - 2025 FUND BALANCE Projected Revenues 3,478,991 PY Unrestricted fund balance 843,037 Add FY25 change in fund balance 150,977 Projected Unrestricted Fund Balance 994,014 % of Budgeted Revenues (5%-35%) 29% $ Amount below (above) the 30% target 49,683 2026 FUND BALANCE Projected Revenues 4,082,150 PY Unrestricted fund balance 994,014 Add FY25 change in fund balance (57,400) FRUIT HEIGHTS CITY CORPORATION GENERAL FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET Projected Unrestricted Fund Balance 936,614 % of Budgeted Revenues (5%-35%) 23% $ Amount below (above) the 30% target 288,031 FRUIT HEIGHTS CITY CORPORATION CAPITAL PROJECTS FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET REVENUES SOURCE 33 &36 13-33-400 GRANTS - STATE - - - 13-36-100 INTEREST EARNINGS 223,866 237,318 200,000 TOTAL SOURCE 33 & 36 223,866 237,318 200,000 SOURCE 37 13-37-280 PARKS AND TRAILS IMPACT FEES 6,690 3,823 5,600 13-37-300 TRANSPORTATION UTILITY FUND 179,606 236,082 180,000 TOTAL SOURCE 37 186,296 239,905 185,600 SOURCE 38 13-38-100 CONTR.. FROM GENERAL FUND 685,000 300,000 268,800 13-38-800 CONTRIBUTIONS - - - 13-38-999 USE OF FUND BALANCE - 371,685 465,600 TOTAL SOURCE 38 685,000 671,685 734,400 TOTAL FUND REVENUE 1,095,162 1,148,908 1,120,000 EXPENDITURES 13-90-880 UNALLOCATED USE OF FUND BAL - 881,720 TOTAL DEPARTMENT 90 - 881,720 - CAPITAL PROJECTS 13-99-003 SIDEWALK REPLACEMENT 13,775 4,437 15,000 NEW TRANSPORTATION FEE PROJECTS - - 280,000 13-99-004 PARKING LOT - - - 13-99-012 PARK IMPROVEMENTS - - 250,000 13-99-024 EAST BENCH TRAIL 814,889 262,750 25,000 13-99-026 CITY BUILDING - - 550,000 TOTAL CAPITAL PROJECTS 828,664 267,188 1,120,000 TOTAL FUND EXPENDITURES 828,664 1,148,908 1,120,000 NET REVENUE OVER EXPENDITURES 266,498 0 - CAPITAL PROJECTS FUND BALANCE RESTRICTED UNRESTRICTED TOTAL 6/30/2024 767,451 2,780,385 3,547,836 2025 Est. Net Income 510,035 FRUIT HEIGHTS CITY CORPORATION CAPITAL PROJECTS FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET 2025 Est. Restrictions 236,082 (236,082) 6/30/2025 1,003,533 3,054,338 4,057,871 2026 Est. Net Income (185,600) 2026 Est. Restrictions (100,000) 100,000 6/30/2026 903,533 2,968,738 3,872,271 FRUIT HEIGHTS CITY CORPORATION CLASS C FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET REVENUES INTERGOVERNMENTAL REVENUE 21-33-560 CLASS C" ROAD FUND ALLOTMENTS" 278,881 298,474 280,000 TOTAL INTERGOVERNMENTAL REVENUE 278,881 298,474 280,000 OTHER REVENUE 21-38-100 INTEREST EARNINGS 26,190 22,769 15,000 21-38-110 ANTIC. USE BEGINNING FUND BAL - - TOTAL OTHER REVENUE 26,190 22,769 15,000 CONTRIBUTIONS AND TRANSFERS 21-39-100 CONTRIBUTION FROM GENERAL FUND 513,074 187,500 150,000 TOTAL CONTRIBUTIONS AND TRANSFERS 513,074 187,500 150,000 TOTAL FUND REVENUE 818,146 508,743 445,000 EXPENDITURES 21-40-560 ROAD MAINTENANCE - - - 21-40-580 ROADWAY IMPROV-OVERLAYS 1,103,406 8,304 280,000 21-90-880 CONTRIBUTION TO FUND BALANCE - 500,439 165,000 TOTAL GEN FUND SUMMARY EXPENDITURES 1,103,406 508,743 445,000 TOTAL FUND EXPENDITURES 1,103,406 508,743 445,000 NET REVENUE OVER EXPENDITURES (285,260) 0 - CLASS C FUND BALANCE RESTRICTED TOTAL 6/30/2024 325,126 325,126 2025 Est. Net Income 2025 Est. Restrictions 500,439 500,439 6/30/2025 825,565 825,565 2026 Est. Net Income 165,000 2026 Est. Restrictions - 6/30/2026 990,565 990,565 FRUIT HEIGHTS CITY CORPORATION IRRIGATION WATER PROJ FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET REVENUES SOURCE 30 49-30-210 ANNUAL MAINTENANCE FEES 12,768 13,000 13,000 TOTAL SOURCE 30 12,768 13,000 13,000 OTHER REVENUE 49-38-200 SPECIAL ASSESSMENTS 332 1,471 - 49-38-910 USE OF FUND BALANCE - - - TOTAL OTHER REVENUE 332 1,471 - TOTAL FUND REVENUE 13,101 14,471 13,000 EXPENDITURES GEN FUND SUMMARY EXPENDITURES 49-40-250 EQUIP - SUPPLIES & MAINTENANCE 422 3,051 8,000 49-40-270 Utilities - - 1,000 49-40-310 PROF & TECH SERVICES - - - 49-40-540 Benchland Water - 1,689 2,000 TOTAL GEN FUND SUMMARY EXPENDITURES 422 4,740 11,000 DEPARTMENT 90 49-90-880 UNALLOCATED TO FUND BALLANCE - 9,731 1,500 49-90-999 TRANSFER TO FUND 51 - - 500 TOTAL DEPARTMENT 90 - 9,731 2,000 TOTAL FUND EXPENDITURES 422 14,471 13,000 NET REVENUE OVER EXPENDITURES 12,679 0 - FRUIT HEIGHTS CITY CORPORATION WATER FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET REVENUES ENTERPRISE REVENUE 51-37-100 WATER SALES 1,036,771 1,159,577 1,150,000 51-37-280 CULINARY WATER IMPACT FEE 31,667 23,669 52,000 51-37-290 WATER CONNECTION FEES 570 267 1,000 TOTAL ENTERPRISE REVENUE 1,069,008 1,183,513 1,203,000 OTHER REVENUE 51-38-100 INTEREST EARNINGS 111,933 85,530 70,000 51-38-115 PAPER BILLING REVENUE 11,839 11,913 10,000 51-38-500 SALE OF SUPPLIES (METERS, ETC) 4,115 1,707 5,000 51-38-600 GRANT REVENUE 1,197,223 - - 51-38-610 GRANT REVENUE - ARPA 398,428 - - 51-38-900 MISCELLANEOUS REVENUE - - - 51-38-910 USE OF BEGINNING FUND BALANCE - - 566,450 TOTAL OTHER REVENUE 1,723,539 99,150 651,450 TOTAL FUND REVENUE 2,792,546 1,282,663 1,854,450 EXPENDITURES SOURCE OF SUPPLY 51-81-100 SOURCE OF SUPPLY EXPENSE 288,304 320,512 353,000 TOTAL SOURCE OF SUPPLY 288,304 320,512 353,000 POWER: PUMPING TO STORAGE 51-82-270 UTILITIES 19,859 19,730 23,000 TOTAL POWER: PUMPING TO STORAGE 19,859 19,730 23,000 PURIFICATION 51-83-250 PURIFICATION EXPENSE 3,465 4,448 4,000 51-83-310 PROFESSIONAL & TECH SERVICES 1,008 1,344 1,500 TOTAL PURIFICATION 4,473 5,792 5,500 FRUIT HEIGHTS CITY CORPORATION WATER FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET TRANSMISSION & DISTRIBUTION 51-84-110 SALARIES AND WAGES - - - 51-84-115 SALARY AND WAGES ASSISTANT - - - 51-84-130 EMPLOYEE BENEFITS - - - 51-84-135 EMPLOYEE BENEFITS, ASSISTANT - - - 51-84-140 STANDBY PAY - - - 51-84-160 PENSION EXPENSE (5,300) - - 51-84-210 BOOKS/SUBSCRIPTIONS/MEMBERSHIP 3,216 5,560 4,200 51-84-230 TRAVEL, EDUCATION 230 - - 51-84-250 EQUIP - SUPPLIES & MAINTENANCE 30,147 41,290 50,000 51-84-260 BLDG & GRNDS-SUPPLIES & MAINT 2,000 2,723 3,000 51-84-280 TELEPHONE 2,340 2,085 - 51-84-310 PROFESSIONAL & TECH SERVICES 112,946 82,763 75,000 51-84-340 EQUIPMENT RENTAL - - 1,500 51-84-400 WATER STUDY - - 1,500 51-84-410 ROAD TO SPRINGS - MAINTENANCE - - 2,500 51-84-450 SPECIAL PUBLIC SAFETY SUPPLIES - - 500 51-84-730 CAPITAL OUTLAY - IMPROVEMENTS 930 11,552 15,000 51-84-735 CAPITAL OUTLAY - IMPACT FEES - - 107,000 TOTAL TRANSMISSION & DISTRIBUTION 146,508 145,973 260,200 ADMINISTRATION & GENERAL 51-85-610 MISCELLANEOUS EXPENSES 2,253 2,371 2,500 TOTAL ADMINISTRATION & GENERAL 2,253 2,371 2,500 OTHER 51-89-650 DEPRECIATION 269,762 296,739 328,000 51-89-800 UNALLOCATED - 88,300 51-89-910 ADMIN COSTS - TO GENERAL FUND 297,700 272,000 283,000 51-89-915 COST SHARE OF CITY BUILDING 85,400 50,000 50,000 51-89-920 COST SHARE TO VEH & EQUIP 71,250 75,000 71,250 TOTAL OTHER 724,112 782,039 732,250 CAPITAL PROJECTS NEW 650 N WATERLINE EXTENSION - - 443,000 51-99-010 HYDRANT REPLACEMENT - 6,247 35,000 51-99-025 AGING INFRASTRUCTURE (95,815) - - TOTAL CAPITAL PROJECTS (95,815) 6,247 478,000 TOTAL FUND EXPENDITURES 1,089,695 1,282,662 1,854,450 NET REVENUE OVER EXPENDITURES 1,702,852 0 - FRUIT HEIGHTS CITY CORPORATION WATER FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET WATER FUND BALANCE IFA UNRESTRICTED TOTAL 6/30/2024 10,354,072 2,010,492 12,877,796 2025 Est. Net Income 88,300 88,300 2025 Est. Restrictions 6,247 (29,916) - 6/30/2025 10,360,319 1,980,576 12,877,796 2026 Est. Net Income (566,450) (566,450) 2026 Est. Restrictions 55,000 - 6/30/2026 10,305,319 1,469,126 12,366,346 FRUIT HEIGHTS CITY CORPORATION SEWER FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET REVENUES ENTERPRISE REVENUE 52-37-100 SEWER SERVICE CHARGES 645,665 915,721 960,000 TOTAL ENTERPRISE REVENUE 645,665 915,721 960,000 OTHER REVENUE 52-38-100 INTEREST EARNINGS 21,321 18,667 15,000 TOTAL OTHER REVENUE 21,321 18,667 15,000 TOTAL FUND REVENUE 666,985 934,388 975,000 EXPENDITURES SEWAGE TREATMENT 52-80-310 SEWAGE TREATMENT EXPENSES 599,477 836,772 920,000 TOTAL SEWAGE TREATMENT 599,477 836,772 920,000 ADMINISTRATION & GENERAL 52-85-610 MISCELLANEOUS EXPENSES 2,158 4,428 2,500 TOTAL ADMINISTRATION & GENERAL 2,158 4,428 2,500 OTHER 52-89-910 ADMIN COSTS - TO GEN FUND 37,900 37,500 40,100 52-89-915 COST SHARE OF CITY BUILDING 10,900 12,500 12,400 52-89-930 UNALLOCATED FUNDS - 43,189 - TOTAL OTHER 48,800 93,189 52,500 TOTAL FUND EXPENDITURES 650,435 934,389 975,000 NET REVENUE OVER EXPENDITURES 16,551 (0) - SEWER FUND BALANCE RESTRICTED UNRESTRICTED TOTAL 6/30/2024 443,687 443,687 2025 Est. Net Income 43,189 43,189 2025 Est. Restrictions - 6/30/2025 - 443,687 443,687 2026 Est. Net Income - - 2026 Est. Restrictions - 6/30/2026 - 443,687 443,687 FRUIT HEIGHTS CITY CORPORATION SEWER FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET FRUIT HEIGHTS CITY CORPORATION STORM WATER UTILITY FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET REVENUES ENTERPRISE REVENUE 55-37-100 STORM DRAIN FEES 383,478 385,897 385,500 55-37-280 STORM DRAIN IMPACT FEE 10,102 4,490 10,000 TOTAL ENTERPRISE REVENUE 393,580 390,387 395,500 OTHER REVENUE 55-38-100 INTEREST EARNINGS 69,292 59,526 50,000 TOTAL OTHER REVENUE 69,292 59,526 50,000 CONTRIBUTIONS AND TRANSFERS 55-39-110 USE OF BEGINNING FUND BALANCE - 306,733 48,350 TOTAL CONTRIBUTIONS AND TRANSFERS - 306,733 48,350 TOTAL FUND REVENUE 462,872 756,646 493,850 EXPENDITURES GEN FUND SUMMARY EXPENDITURES 55-40-110 SALARY & WAGES - - - 55-40-130 EMPLOYEE BENEFITS - - - 55-40-140 PENSION EXPENSE (3,141) - - 55-40-230 TRAVEL, EDUCATION 150 - 55-40-250 MAINTENANCE 3,150 - 3,500 55-40-310 PROF & TECH SERVICES 83,803 45,902 70,000 55-40-320 MISCELLANEOUS EQUIPMENT 562 47 500 55-40-400 COUNTY & STATE STORM WTR FEES 2,420 2,893 4,000 55-40-550 ENGINEERING - 5,299 4,000 55-40-555 MAINTENANCE/REPAIRS 260 - 5,000 55-40-610 MISCELLANEOUS SUPPLIES 515 509 500 55-40-650 DEPRECIATION 69,612 72,000 75,000 55-40-910 ADMIN COST TO GENERAL FUND 173,200 158,000 167,000 55-40-915 COST SHARE CITY BLDG FUND 10 46,600 35,000 35,100 55-40-920 COST SHARE TO VEHIC & EQUIP 71,250 71,250 71,250 TOTAL GEN FUND SUMMARY EXPENDITURES 448,381 390,900 435,850 CAPITAL PROJECTS 55-99-008 CURB AND GUTTER REPLACEMENT - - 20,000 55-99-012 ORCHARD DRIVE STORM DRAIN - 365,746 38,000 55-99-011 650 N QUAIL RIDGE - - - TOTAL CAPITAL PROJECTS - 365,746 58,000 TOTAL FUND EXPENDITURES 448,381 756,647 493,850 NET REVENUE OVER EXPENDITURES 14,491 (0) - FRUIT HEIGHTS CITY CORPORATION STORM WATER UTILITY FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET STORM FUND BALANCE IFA UNRESTRICTED TOTAL 6/30/2024 2,567,954 1,179,120 3,747,074 2025 Est. Net Income 365,746 (306,733) 59,013 2025 Est. Restrictions - 6/30/2025 2,933,700 1,179,120 4,112,820 2026 Est. Net Income (48,350) (48,350) 2026 Est. Restrictions 58,000 (58,000) - 6/30/2026 2,991,700 1,072,770 4,064,470 FRUIT HEIGHTS CITY CORPORATION SOLID WASTE FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET REVENUES ENTERPRISE REVENUE 59-37-100 SOLID WASTE COLLECTION CHARGES 445,070 494,605 609,000 TOTAL ENTERPRISE REVENUE 445,070 494,605 609,000 OTHER REVENUE 59-38-100 INTEREST EARNINGS 21,321 18,667 15,000 TOTAL OTHER REVENUE 21,321 18,667 15,000 SOURCE 39 59-39-110 USE OF BEGINNING FUND BALANCE - (22,201) (5,500) TOTAL SOURCE 39 - (22,201) (5,500) TOTAL FUND REVENUE 466,390 491,072 618,500 EXPENDITURES GEN FUND SUMMARY EXPENDITURES 59-40-105 WASTE DISPOSAL COSTS 225,293 228,000 250,000 59-40-310 WASTE COLLECTION COSTS 212,973 216,000 270,000 59-40-320 SEMI-ANNUAL CLEAN UP EXPENSES 810 - 5,000 59-40-610 MISCELLANEOUS SUPPLIES 2,158 119,072 5,000 59-40-910 ADMIN COSTS - TO GENERAL FUND 27,100 28,500 74,400 TOTAL GEN FUND SUMMARY EXPENDITURES 468,334 591,572 604,400 DEPARTMENT 89 59-89-915 COST SHARE OF CITY BUILDING 12,500 12,500 14,100 TOTAL DEPARTMENT 89 12,500 12,500 14,100 TOTAL FUND EXPENDITURES 480,834 604,072 618,500 NET REVENUE OVER EXPENDITURES (14,444) (113,000) - SOLID WASTE FUND BALANCE RESTRICTED UNRESTRICTED TOTAL 6/30/2024 363,161 363,161 2025 Est. Net Income 22,201 22,201 2025 Est. Restrictions - 6/30/2025 - 363,161 363,161 2026 Est. Net Income 5,500 5,500 2026 Est. Restrictions - - FRUIT HEIGHTS CITY CORPORATION SOLID WASTE FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET 6/30/2026 - 368,661 368,661 FRUIT HEIGHTS CITY CORPORATION VEHICLE & EQUIPMENT FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET REVENUES OTHER REVENUE 61-38-100 INTEREST EARNINGS 41,391 36,192 30,000 61-38-200 GAIN ON SALE OF ASSETS - - - 61-38-400 SALE OF VEHICLES/EQUIPMENT 61,686 126,659 25,000 TOTAL OTHER REVENUE 103,078 162,851 55,000 CONTRIBUTIONS AND TRANSFERS 61-39-100 COST SHARE FROM GENERAL FUND 67,370 140,000 140,000 61-39-110 COST SHARE FRM STRM WTR FUND 71,250 71,250 71,250 61-39-120 COST SHARE FROM WATER FUND 71,250 75,000 71,250 61-39-140 ANTICIPATED FUND BALANCE USE - (493,238) 72,560 61-39-220 TRANSFER FROM GENERAL FUND 142,500 300,000 250,000 TOTAL CONTRIBUTIONS AND TRANSFERS 352,370 93,012 605,060 TOTAL FUND REVENUE 455,448 255,863 660,060 EXPENDITURES MAINTENANCE BUILDING 61-61-250 SHOP - SUPPLIES, PROPANE, ETC 9,378 6,703 10,000 61-61-255 UTILITIES - GAS & ELECTRICITY 8,490 9,158 10,000 61-61-260 BLDG & GRNDS - REPAIRS & MAINT 3,237 7,685 20,000 61-61-280 TELEPHONE 2,819 2,940 - TOTAL MAINTENANCE BUILDING 23,924 26,486 40,000 OPERATIONS EXPENSE 61-62-240 FUEL 30,631 26,089 40,000 TOTAL OPERATIONS EXPENSE 30,631 26,089 40,000 MAINTENANCE & REPAIRS 61-86-250 VEH & EQUIP, SUPPLIES & MAINT 35,960 53,939 30,000 61-86-260 TOOLS 1,996 4,051 5,000 61-86-275 TRADE IN MINI - - - 61-86-280 TIRES 2,120 1,284 7,500 61-86-340 EQUIPMENT RENTAL 288 - 500 61-86-740 CAPITAL OUTLAY - VEHIC & EQUIP - 182,000 360,000 TOTAL MAINTENANCE & REPAIRS 40,364 241,274 403,000 OTHER 61-89-650 DEPRECIATION 143,706 159,514 177,060 61-89-700 CAPITALIZED ASSETS - - TOTAL OTHER 143,706 159,514 177,060 TOTAL FUND EXPENDITURES 238,625 453,363 660,060 FRUIT HEIGHTS CITY CORPORATION VEHICLE & EQUIPMENT FUND FY2026 TENTATIVE BUDGET FY25 FY24 ACTUAL ESTIMATES FY26 BUDGET NET REVENUE OVER EXPENDITURES 216,823 (197,500) (0) VEHICLE FUND BALANCE IFA UNRESTRICTED TOTAL 6/30/2024 879,852 835,186 1,715,038 2025 Est. Net Income 307,738 307,738 2025 Est. Restrictions 194,000 (194,000) - 6/30/2025 1,073,852 641,186 1,715,038 2026 Est. Net Income (72,560) (72,560) 2026 Est. Restrictions - - 6/30/2026 1,073,852 568,626 1,642,478  FRUIT HEIGHTS CITY RESOLUTION NO. 2025-05 A RESOLUTION OF THE FRUIT HEIGHTS CITY COUNCIL ADOPTING THE TENTATIVE FISCAL YEAR 2025-2026 BUDGET. WHEREAS, pursuant to Utah Code Annotated, Sections I 0-6-111, requires the City Manager to submit tentative budgets for the various general and capital funds for each upcoming fiscal year on or before the first regularly scheduled Municipal Council meeting in May; and WHEREAS, the City Manager has submitted the required budget in a timely fashion to the Municipal Council; and WHEREAS, the City Council has had a public hearing on May 6, 2025 to receive citizen comments regarding the tentative budgets; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FRUIT HEIGHTS CITY, STATE OF UTAH, AS FOLLOWS: (I) That the FY 2025-2026 Tentative Budgets submitted by the City Manager are hereby accepted and tentatively adopted. (3) That the Tentative Budgets shall be made available for inspection by the general public for a minimum of ten ( I0) days prior to the scheduled public hearing. PASSED AND ADOPTED BY THE CITY COUNCIL OF FRUIT HEIGHTS CITY, STATE OF UTAH, THIS 6 DAY OF MAY, 2025. ATTEST: -----==-�4'"\.t,� 4_...,,,,,__ Darren Frand;=;,-�der [SEAL} Florence Sadler YeaLNay_ Eileen Moss Yea_Nay_ Mark Cottrell YeaLNay_ Shon Stevenson Yea_l(_Nay_ Gary Anderson Yea_)(Nay_ Mayor John Pohlman ·-· -·· �1:1�1�". g,..�j,� �, - DEPOSITED in the office oftlr e Deputy Recorder this____(p__day I lai:e fullingham, City Deputy Recorder of May,2025 RECORDED this {J day of May, 2025  INTERLOCAL AGREEMENT FOR FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES THIS AGREEMENT (the “Agreement”) is made and entered into as of the 1st day of July, 2025, by and between FARMINGTON CITY, a Utah municipal corporation (“Farmington”) and FRUIT HEIGHTS CITY, a Utah municipal corporation (“Fruit Heights”). WHEREAS, the Interlocal Cooperation Act, Utah Code Ann. § 11-13-101, et seq., permits local governmental entities to combine or provide joint services for the provision of efficient and economical services to their citizenry; and WHEREAS, Fruit Heights desires to contract with Farmington for fire and emergency medical services; and WHEREAS, Farmington is willing and able to provide fire and emergency medical services to Fruit Heights, and the parties desire to commit their agreement to writing and enter into this Interlocal Cooperation Agreement governing the arrangement. NOW THEREFORE, in consideration of the foregoing, mutual covenants, promises and conditions contained herein, the parties agree as follows: 1. Services & Fees for Services. a. Farmington agrees to provide fire protection and emergency medical services (“EMS”) to Fruit Heights for a one-year period on the terms and subject to the provisions of this Agreement. Fire Marshal services shall be included within the scope of “fire protection services” for purposes of this Agreement. Services shall be provided in a professional manner and shall meet the standards for such services generally prevailing in Davis County. b. As consideration for the services provided, Fruit Heights shall pay to Farmington the cost of such services. The projected cost for those services is three-hundred forty-seven thousand, two-hundred eighty-seven dollars ($347,287.00) for fiscal year 2026 (July 2025 – Jun 2026). Those expenses are payable by Fruit Heights to Farmington in four equal payments at the end of each fiscal quarter on September 30, December 31, March 31, and June 30. Fees for each subsequent fiscal year may be adjusted as provided in Section 4(a) of this Agreement. Page 1 of 6 July 2025 Interlocal Agreement: Fire Services for Fruit Heights City by Farmington City  c. It is intended that the fees in Section (1)(b) include the variable costs associated with providing the contemplated service including fuel, medical supplies, all vehicle and equipment maintenance, and all personnel costs. i. If at any time during the agreement the costs and expenses related to the provisions of fire and EMS services to Fruit Heights have unanticipated increases related to personnel costs, the parties will meet and review the increases in costs and renegotiate the costs for the remainder of the then current term. ii. It is mutually understood that all fees billed and collected for transport or other reimbursement of services rendered to individuals within the municipal boundaries of Fruit Heights will be the sole property of Farmington and will not serve to offset or reduce the costs to Fruit Heights under this Agreement. iii. If at any time during this Agreement, there is an increase in the costs of providing services under this Agreement which exceeds 5% and is unrelated to personnel costs, the parties shall meet to renegotiate the fees assessed to Fruit Heights. d. Any changes to costs and expenses for providing fire and EMS will be communicated to Fruit Heights as soon as they become known to Farmington. 2. Fruit Heights Obligations. a. Fruit Heights shall be obligated to timely pay quarterly invoices tendered by Farmington for services rendered. b. Payment from Fruit Heights shall be due within thirty (30) days of receipt of the invoice from Farmington. 3. Farmington Obligations. a. Farmington shall respond to all fire calls and EMS calls in Fruit Heights on a 24-hour basis, 7 days a week, on every day of the year. Farmington’s use of mutual aid from other fire departments does not render this obligation unfulfilled. b. Farmington and Fruit Heights mutually agree to meet on a regular basis (twice yearly) or more often as needed, to discuss fire and EMS levels, response times, budgets, Page 2 of 6 July 2025 Interlocal Agreement: Fire Services for Fruit Heights City by Farmington City  expenditures, and resident satisfaction. Meetings shall include the Farmington City Fire Chief, the Fruit Heights City Manager, and at least one elected official from each municipality. Farmington City Fire Chief shall provide semi-annual reports to the Fruit Heights City Council including all pertinent data for each semi-annual period, and shall appear annually before the Fruit Heights City Council, as requested by Fruit Heights. c. All fire and EMS services rendered and supplied to Farmington citizens shall be rendered and supplied to Fruit Heights citizens under the same terms and conditions, and Fruit Heights shall have the same accessibility and rights to the public fire and EMS services afforded to Farmington citizens. d. Subject to normal mutual aid operations, the Farmington City Fire Chief or a designee shall be in command of all Farmington City fire crews on all fire and EMS runs into Fruit Heights and during the fighting of all fires and medical call responses. e. Fruit Heights agrees to notify Farmington in a prompt manner when any road is to be blocked or any traffic hazard is present that may prohibit or compromise access to any property in Fruit Heights city limits. 4. Term, Renewal & Termination. a. This Agreement shall be for an initial period of one (1) year and may be extended by mutual consent of the parties for four (4) additional one (1) year periods. Farmington shall provide to Fruit Heights the anticipated fee for the upcoming fiscal year by March 15 of each year. A decision whether to extend the Agreement shall be conveyed by the other Parties within thirty (30) days after receiving notice of the anticipated fee from Farmington. b. This Agreement may be renewed beyond the extensions described in Section 4(a), by written, mutual consent of the Parties. c. The term of this Agreement is subject to early termination, without penalty, if a special service district (for firefighting and EMS services is formed and said district begins operations during the term. A final payment will be made within thirty (30) days of any early termination due to the formation of a special service district, for actual service coverage provided by Farmington prior to termination. Page 3 of 6 July 2025 Interlocal Agreement: Fire Services for Fruit Heights City by Farmington City  d. Except as provided in Section 4(c), this Agreement may only be terminated due to a default of the other party. The non-defaulting party shall provide notice of an alleged breach and provide thirty (30) days for the other party to cure the default. If the default is not cured within that period, then the non-defaulting party may terminate the Agreement. i. Fruit Heights remedies for breach of Agreement: If Fruit Heights terminates this Agreement due to Farmington’s breach, then Farmington shall be responsible to reimburse Fruit Heights for expenditures Fruit Heights makes in obtaining fire and EMS services following termination, to the extent those expenditures reasonably exceed that which Fruit Heights would have paid to Farmington for services. ii. Farmington remedies for breach of Agreement: If Farmington terminates this Agreement due to Fruit Heights’s breach, then Farmington shall be entitled to recovery of all fees that would have been collected for the term of the Agreement. Farmington may not cease providing fire and EMS services to Fruit Heights citizens in response to an alleged breach by Fruit Heights. iii. Reasonable attorney fees may be recovered by the prevailing party in any action to enforce the terms of this Agreement, including recovering funds as a result of breaches, described in this Section 4(d). 5. Governmental Immunity & Indemnification. a. The Parties recognize and acknowledge that each party is covered by the Governmental Immunity Act of Utah (“GIAU”), codified at Sections 63G-7-101 through 63G-7-904, Utah Code Annotated. Nothing herein is intended to waive or modify any rights, defenses or provisions of the Parties provided in the GIAU. Officials, employees, and/or volunteers who perform services arising from, in connection with, or relating to this Agreement shall be deemed officials, employees, and/or volunteers of the party directing their services for purposes of this Agreement and the GIAU, even if the services are performed outside of the territorial limits of such party. Each party shall be responsible for and shall defend the actions and/or omissions of its own officials, employees and/or volunteers, which arise from, are in connection with, or relate to this Page 4 of 6 July 2025 Interlocal Agreement: Fire Services for Fruit Heights City by Farmington City  Agreement, whether negligent or otherwise. This section shall survive termination of this Agreement. b. Pursuant to the GIAU, and as provided herein, each party is responsible and liable for its own wrongful or negligent acts which are committed by it or its agents, officials, contractors or employees. No Party waives any defenses otherwise available under the Act, nor does any Party waive any limits of liability currently provided by the Act. To the extent permitted by law, each Party agrees to indemnify and hold the other Party harmless for any claims for damage or injury caused by the negligent acts or omissions of the indemnifying Party and arising out of the indemnifying Party’s actions in conformance with the terms of this Agreement. Each Party to this Agreement shall cooperate and assist the other Party in defending against any such claims. Each Party agrees to maintain insurance coverage or self-insurance during the term of this Agreement. 6. Legal Review. a. This Agreement shall be submitted to an authorized attorney for each party for review in accordance with Section 11-13-202.5 of the Interlocal Cooperation Act of Utah. This Agreement shall be approved by the executive or executive body of each party in accordance with Section 11-13-202.5 of the Act. b. A fully executed version of this Agreement shall be kept with the Recorders of each party. 7. Governing Law & Venue. a. This Agreement shall be governed by the laws of the State of Utah. b. Any civil action related to this Agreement shall be filed in the Second District Court of Utah, Farmington Division. - Signatures appear on next page - Page 5 of 6 July 2025 Interlocal Agreement: Fire Services for Fruit Heights City by Farmington City  IN WITNESS WHEREOF, the Parties have executed this Agreement. FARMINGTON CITY: FRUIT HEIGHTS CITY: By: ____________________________ By: ______________________________ Brett Anderson, Mayor John Pohlman, Mayor Attest: Attest: ________________________________ _________________________________ City Recorder City Recorder Approved and reviewed as to proper form and Approved and reviewed as to proper form and compliance with applicable law: compliance with applicable law: __________________________________ ______________________________________ Attorney for Farmington City Attorney for Fruit Heights City Page 6 of 6 July 2025 Interlocal Agreement: Fire Services for Fruit Heights City by Farmington City  CONSULTING ENGINEERS MEMORANDUM TO: Fruit Heights City Mayor and City Council FROM: Zac Burk, P.E. City Engineer CC: Darren Frandsen – Fruit Heights City Manager Layne Leonard – Fruit Heights City Public Works Director RE: Crack Fill Contract Date: April 24, 2025 ______________________________________________________________________________ On March 27th, proposals were received for the City-Wide Crack Fill Contract. Six proposals were received and evaluated by City Staff. The results of the scored evaluation are shown on the enclosed score sheet. We have checked the proposals and scored them based on the criteria listed on the score sheet. We have reviewed all proposal prices and considered each contractor when evaluating the three highest scoring proposals. Asphalt Preservation, M&M, and Morgan Pavement. Based on our review of the scored criteria, and how public works will be applying the crack fill across the city we recommend awarding the contract to Asphalt Preservation, with their proposed costs shown on the score sheet. The purpose of this contract is to have a crack fill contractor available to keep up with the roadway maintenance as the city sees fit. If the Council agrees with this recommendation, please pass a motion accepting the proposal and awarding the contract to Asphalt Preservation with their respective proposed costs. We will provide the Notice of Award and Contract Agreement for the City and Contractors to sign. In addition to these documents, the contractor is also responsible for submitting Performance and Payment Bonds, and Insurance Certificates within 10 days following Notice of Award. When these documents have been received, we will schedule a Preconstruction Conference. At this conference we will issue a Notice to Proceed and discuss the construction details with the contractor prior to beginning the work. 6080 Fashion Point Drive ● South Ogden, Utah 84403 ● (801) 476-9767 ● www.jonescivil.com Fruit Heights City Proposals Received: March 27, 2025 Crack Fill Contract Proposal Evaluation Evaluator: Dylan, Layne, Darren, & Zac (Averaged) . Maximum Number of Anderson Morgan Asphalt Item Points M&M Asphalt Pavement CKC Preservation C&B Title Page 5 5.00 5.00 4.50 3.75 4.25 1.75 Key Personnel 15 12.50 11.50 13.00 12.50 12.75 11.00 Experience & References 15 12.25 13.50 10.00 13.25 12.75 11.00 Proposed Approach & Cost A: Statement of Understanding 10 7.75 6.75 7.50 7.50 7.75 4.50 B: List of Costs (Attachment #1) 20 13.25 6.00 14.25 7.75 14.00 10.00 C: Fixed Fee Pricing 20 16.50 6.50 16.25 11.50 13.50 8.25 D: Response Time 5 2.75 3.75 3.00 2.25 4.75 3.75 E: Production Rates 5 3.25 3.25 3.25 3.25 3.25 3.25 F: Guarantee of Work 5 3.00 3.50 4.00 3.75 3.75 3.75 TOTALS 76 60 76 66 77 57 Mobilization and Demobilization Project $ - $ - $ 500.00 $ 1,000.00 $ 250.00 $ 400.00 Traffic Control SF $ 0.34 $ - $ 0.07 $ 0.09 $ 0.01 $ 0.05 Crack Fill A- Small Area ( 0-500 LF of roadway) Ton $ 3,250.00 $ 3,900.00 $ 3,000.00 $ 2,800.00 $ 3,800.00 $ 2,650.00 B - Medium Area (500-1500 LF of roadway) Ton $ 3,250.00 $ 3,900.00 $ 3,000.00 $ 2,800.00 $ 3,325.00 $ 2,560.00 C - Large Area (more than 1,500 LF of roadway) Ton $ 3,250.00 $ 3,900.00 $ 3,000.00 $ 2,800.00 $ 2,628.00 $ 2,528.00 Crack Routing LF $ 0.05 $ 0.50 $ 0.18 $ 1.25 $ 0.10 $ 0.10 Fixed Pricing Days 365 180 365 365 240 90 Not Exceed Annually 4.0% 5.0% 3.0% 5% 3.0% 5.0% Production rates Tons/Day Not Given 2 2.5-3 2 Not Given Not Given  FRUIT HEIGHTS CITY CAUCUS BYLAWS 2025 (Rules of the Convention) NOMINATIONS FOR CITY CANDIDATES In accordance with Utah State Law (20A-9-203), candidates wishing to seek political office in Fruit Heights City must file a Declaration of Candidacy with the Fruit Heights City Deputy Recorder. Eligibility Requirements All candidates must: • Agree to be a candidate if elected at the convention. • Meet the following requirements: o Be a U.S. citizen at the time of filing. o Have been a resident of the city for at least 12 consecutive months immediately preceding the election. o Maintain their primary residence within the city throughout the term of office. o Be a registered voter of the city. o Pay filing fee, if one is required by municipal ordinance. o Not convicted of a felony. o Cannot have been declared mentally incompetent. NOMINATIONS • A candidate may be nominated by another individual or may self-nominated. • Nominations for Mayor will be conducted separately from City Council nominations. • Nominations for both City Council positions will be conducted simultaneously. SPEECHES BY NOMINEES • Each nominee may speak for up to five minutes of why they should be a candidate. • Questions may be directed at the nominees during the convention. Each nominee will have 30 seconds to respond to each question. Nominee Selection • The mayoral candidate will be the nominee receiving the highest number of votes. • The two City Council candidates with the highest number of votes will be declared the nominees. VOTING • All voting shall be conducted via secret written ballot. • Ballots should include: o One (1) name for Mayor o Two (2) names for City Council candidates Absentee Voting If you are unable to attend due to a scheduling conflict or physical disability: Pick up an official caucus ballot from the Fruit Heights City office before caucus day. Fill Out Your Ballot: Complete your ballot and place it in a sealed envelope. Label the Envelope: On the outside of the envelope, clearly write: • Your signature • Your address • Your non-partisan political party (Pinecone or Sagebrush) Submit the Envelope: You can: • Drop it off at the Fruit Heights City office before the caucus, or • Give it to someone who will be attending the caucus. Limit on Deliveries: No one individual is allowed to bring more than two absentee ballot envelopes to the caucus. Absentee Ballots: If the individual is not nominated or nominated in the party you selected, your vote will not be counted. Vote Counting • Votes will be counted by the elected Party Chair, Co-Chair, and Meeting Recorder. In Case of a Tie • If a tie occurs, a run-off vote will be held between the tied nominees. • If a tie remains after the run-off, the result will be determined by a coin toss: o The nominee whose surname is alphabetically first will be assigned “heads.” o The side facing up after the toss determines the successful candidate. ELECTION OF PARTY CHAIR, CO-CHAIR, AND MEETING RECORDER • Before voting on City candidates, delegates must elect a Party Chair, Co-Chair, and Meeting Recorder for the next convention. • All Party officials are required to be a registered voter living in Fruit Heights City • All necessary paperwork must be completed prior to continuing with candidate elections. • Terms of office begin after the Municipal Election and extend through the next Municipal Election. • If a vacancy occurs in any Party official position (Chair, Co-Chair, or Meeting Recorder), the Fruit Heights Election Official (Deputy Recorder) will appoint a registered voter from Fruit Heights City to fill the vacancy. Approved by the City Council May 6, 2025