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Board of Commissioners

Regular Meeting

Fuquay-Varina, NC · December 3, 2018

AgendaMinutes

Minutes

TOWN OF FUQUAY-VARINA BOARD OF COMMISSIONERS REGULAR MEETING DECEMBER 3, 2018 CALL TO ORDER Mayor John W. Byrne called the regular meeting of the Fuquay-Varina Board of Commissioners to order on December 3, 2018 at 7:00 p.m. Commissioners Present: Blake Massengill (Mayor Pro-Tem) Charlie Adcock Bill Harris Marilyn Gardner Jason Wunsch Commissioners Absent: Others Present: Town Manager Adam Mitchell Assistant Town Manager Mark Matthews Town Clerk Rose Rich Town Attorney James Adcock ****************************** INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Harris provided the invocation and Mayor Pro-Tem Massengill led the Pledge of Allegiance. ****************************** APPROVAL OF THE MINUTES The November 20, 2018 minutes of the regularly scheduled Town Board of Commissioners meeting, were presented and recommended for approval. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Adcock MOTION RESULT: Passed Unanimously (5-0) ****************************** PRESENTATIONS Agenda Item No. 4.A: Comprehensive Annual Financial Report (CAFR) – Fiscal Year Ending June 30, 2018 Purpose – To receive a presentation from Mrs. April Adams with Cherry Bekaert, LLP regarding the 2017-2018 fiscal year financial audit. Town Manager Mitchell thanked Mr. Alex Harris, Mrs. April Adams, and the entire audit team of Cherry Bakaert, LLP as well as the Town’s Finance Department for working hard to prepare the FY 18 CAFR, which he noted was completed earlier than usual this year. He stated that their work provided time for the Town’s Finance Department to prepare information for the official statements pertaining to the sale of the Town’s limited obligation bonds that recently sold, as well as preparation for the upcoming sale of general obligation bonds. Town Manager Mitchell then introduced Mrs. April Adams, who presented findings from the Town’s financial audit for the 2017-2018 fiscal year. Mrs. Adams presented detailed highlights of the audit report for fiscal year ending June 30, 2018 and she stated in summary that the audit findings include clean opinions, one past adjustment, good internal controls, no significant deficiencies identified, and full cooperation with management during the audit. Following up on Mrs. Adams presentation, Town Manager Mitchell pointed out the slide in Mrs. Adams presentation that referenced Unassigned Fund Balance in the General Fund and how the Town planned to spend down over $4-million in fund balance for one-time capital expenses but instead added over $800,000 to the fund balance. Town Manager Mitchell also pointed out the various sections of the CAFR to familiarize the Town Board about where to find specific information. The sections highlighted included that Manager’s Discussion and Analysis, Notes to the Financial Statements, Debt Schedule, and Statistical Analysis. Town Manager Mitchell recommended that the Town Board accept the FY 2017- 2018 Comprehensive Annual Financial Report as presented by Cherry Bekaert, LLP. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Wunsch MOTION RESULT: Passed Unanimously (5-0) ****************************** PUBLIC COMMENTS: No one chose to address the Town Board. ****************************** ITEMS TABLED FROM PREVIOUS MEETING: There were no items tabled from previous meeting for the December 3, 2018 Town Board meeting. ****************************** PUBLIC HEARINGS: Agenda Item No. 7.A: Zoning Map Amendment - Wake County Board of Education - 127 E Broad St - PIN 0657927640 - REZ- 2018-20 Purpose –To consider a requested zoning map amendment for a total of 0.59 acres, located at 127 E Broad St, from the Residential Agricultural (RA) Zoning District to the Office & Institutional Conditional Zoning District (O&I-CZD) and corresponding land use plan amendment from Downtown (DT) to Civic & Institutional (CIV). Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided general information about the zoning map amendment to include general property information, current and requested zoning of the property, proposed conditions, surrounding land use, relation to the land use plan, transportation impacts, the required neighborhood meeting, and the proposed land use plan amendment. Public Hearing – The public hearing was opened. Kenneth Haywood, (P.O. Box 1429, Raleigh, NC 27602), an attorney representing Wake County Public Schools, spoke in favor of the zoning map amendment. He stated that the petitioner would like to add a condition that there would be no parking deck added on to the small parcel. Commissioner Adcock asked who would be responsible for the maintenance of Bengal Blvd. Mr. Haywood stated that Wake County Schools would be responsible for the maintenance of that road. No one chose to speak in opposition to the proposed zoning map amendment for REZ-2018-20. The public hearing was closed. Town Manager Mitchell also made reference to petitioner’s condition not to add a parking deck as part of the permitted uses for the zoning map amendment. Discussion – There was no further discussion from members of the Town Board regarding this matter. Recommendation – Approve REZ-2018-20, a zoning map amendment at 127 E Broad St, from the Residential Agricultural (RA) Zoning District to the Office & Institutional Conditional Zoning District (O&I-CZD) and corresponding land use plan amendment from Downtown (DT) to Civic & Institutional (CIV) to include the removal of "parking deck" from the proposed list of permitted uses as consented to by the petitioner. The proposed zoning map amendment with the corresponding land use plan amendment is consistent with the 2035 Community Vision Land Use Plan and reasonable and in the best interest of the public for the reasons identified by management and staff. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Gardner MOTION RESULTS: Passed Unanimously (5-0) Agenda Item No. 7.B: Zoning Map Amendment - Town of Fuquay-Varina - 304 Angier Road - PIN 0666063732 - REZ-2018-17 Purpose – To consider a requested zoning map amendment for a total of 0.38 acres, located at 304 Angier Road, from the Residential Medium Density (RMD) Zoning District to the Office & Institutional Conditional Zoning District (O&I- CZD) and the corresponding land use plan amendment from Town Center Residential (TCR) to Civic & Institutional (CIV). Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided general information about the zoning map amendment to include general property information, current and requested zoning of the property, proposed conditions, surrounding land use, relation to the land use plan, transportation impacts, the required neighborhood meeting, and the proposed land use plan amendment. He stated that the condition proposed for the property is that development be limited to development that serves a public purpose. He further stated that the Town is in favor of the proposed zoning map amendment. Public Hearing – The public hearing was opened. No one chose to speak in favor of, or in opposition to the proposed zoning map amendment for REZ- 2018-17. The public hearing was closed. Discussion – There was no discussion from members of the Town Board regarding this matter. Recommendation – Approve REZ-2018-17, a zoning map amendment at 304 Angier Road, from the Residential Medium Density (RMD) Zoning District to the Office & Institutional Conditional Zoning District (O&I-CZD) and the corresponding land use plan amendment from Town Center Residential (TCR) to Civic & Institutional (CIV). The proposed zoning map amendment with corresponding land use plan amendment is consistent with the 2035 Community Vision Land Use Plan and reasonable and in the best interest of the public for the reasons identified by management and staff. MOTION: Commissioner Wunsch SECOND: Mayor Pro-Tem Massengill MOTION RESULTS: Passed Unanimously (5-0) Agenda Item No. 7.C: Town Code Amendment - NC Land LLLP - Exceptions to Lot Frontage Requirements - CTA-2018-08 - (Mitchell/Matthews/Smith) - ITEM TO BE TABLED Purpose –To continue the public hearing and table consideration of a proposed text amendment, Town Code of Ordinances, Part 9 Land Development Ordinance, Article J Subdivision Regulations, Section 9-1455 & Section 9-1458, to revise language pertaining to minor subdivisions and their lot frontage requirements. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided general information about the town code amendment to include the proposed changes related to the Town’s description and lot frontage on public rights-of-way. Town Manager Mitchell informed the Board that the petitioner is requesting to introduce language specific to minor subdivisions and the lot frontage on public rights-of-way, which will provide for greater flexibility in the design of commercial and mixed-use developments without sacrificing meaningful and reasonable improved ingress and egress. Additionally, he advised the Board that during review by staff between the Planning Board and the scheduled public hearing on December 3rd, a conflict between the proposed town code amendment and the current Standards and Specification manual was identified with respect to public utilities. Town Manager Mitchell recommended continuing the public hearing and tabling consideration of the proposed town code amendment for 30 days to afford staff enough time consider recommended changes to the Standards and Specification manual to coincide with the proposed town code amendment. Public Hearing – The public hearing was declared open. Mr. Jim Joyce, 4350 Lassiter at North Hills, Raleigh, spoke in favor of the proposed text amendment on behalf of the petitioner, NC Land, LLLP. Mr. Joyce stated that concerns recently addressed about utility access are addressed in certain provisions of the LDO and the Town’s standards; therefore, he does not agree with staff’s recommendation to continue the public hearing to January 7th as recommended, but he would rather that the Town Board act favorably on the matter tonight or at least continue the public hearing to the December 18th meeting. Mr. Jeff Rose with Tri Core Development spoke in favor of the proposed text amendment for CTA-2018-08 and he stated that having the hearing continued to January would be detrimental to the sale of the property. No one chose to speak in opposition to the proposed amendment. Discussion – Mayor Byrne stated that he would like to see staff work out a resolution and come back with a recommendation at the December 18th meeting. Mayor Pro-Tem Massengill advised that he thought the staff recommendation of 30-days was reasonable and did not see it necessary to rush staff to form a recommendation. Commissioner Adcock agreed with Mayor Pro-Tem Massengill. Commissioner Harris stated that continuing the public hearing until December 18th was signal a good faith effort on behalf of the Town towards working with the developer. Commissioner Gardner agreed with Commissioner Harris. Recommendation – Continue the public hearing and table consideration of CTA-2018-08, an amendment to the Town Code of Ordinances, Part 9 Land Development Ordinance, until the January 7, 2019 Town Board meeting to allow time for further review by Town staff. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Wunsch MOTION RESULTS: Passed by a vote of 3-2 Commissioner Harris and Commissioner Gardner voted against the motion. Agenda Item No. 7.D: Town Code Amendment - Town of Fuquay-Varina - Amendment for Compatible and Reasonable Transition to Expanded ETJ (Clean-Up Amendment #7) - CTA-2018-09 - (Mitchell/Matthews/Smith) - ITEM TO BE TABLED Purpose –To continue the public hearing and table consideration of a proposed text amendment, "Amendment for Compatible and Reasonable Transition to Expanded ETJ (Clean-Up Amendment #7)," that addresses several areas for improvement related to the anticipated expansion of the Town's Extraterritorial Jurisdiction (ETJ). Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He advised the Town Board that the public hearing for the December 3rd meeting was advertised under the assumption that the Planning Board would be making a recommendation to the Town Board at the November 19th Planning Board meeting. Town Manager Mitchell stated that the Planning Board tabled consideration of the proposed text amendment to allow staff additional time to follow-up on Planning Board questions. He advised that unless the Town Board objected, he would not present the details of the proposed text amendment as there could be potential changes coming out of a revision to the staff recommendation and/or a Planning Board recommendation. Town Manager Mitchell reported that he would present the details of the proposed text amendment in its entirety at the January 7th Town Board meeting. Public Hearing – Ms. Joni Bowden, 7130 Turner Fish Road, Willow Spring expressed her concerns regarding how the proposed amendment stating that it would negatively affect her property as it relates to uses and agricultural fences as well as properties that are not a part of subdivisions. Mr. Nash Hardy, (P.O. Box 2017, Fuquay-Varina) 7428 Sunset Lake Road, spoke in opposition to the proposed text amendment, asking that the Town Board to put a halt on this because of current transportation issues. Discussion – There was no discussion from members of the Town Board regarding this matter. Recommendation – Continue the public hearing and table consideration of CTA-2018-09, an Amendment for Compatible and Reasonable Transition to Expanded ETJ (Clean-Up Amendment #7), until the January 7, 2019 Town Board meeting. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Wunsch MOTION RESULTS: Passed Unanimously (5-0) Agenda Item No. 7.E: Voluntary Annexation Petition - Arlington Meadows - 0 and 1401 Angier Road - PIN 0665299265 and 0665399098 - ANX-2018-19 Purpose –To consider the adoption of an ordinance extending the corporate limits of the Town of Fuquay-Varina following receipt of a petition for voluntary annexation of property owned by Angier Road Investors, LLC located at 0 and 1401 Angier Road, containing a total of 63.68 acres. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided general information about the voluntary annexation petition to include that water and sewer are available to serve the property and that the Town Clerk certified the petition as meeting the requirements prescribed by the North Carolina General statutes. Public Hearing – The public hearing was opened. Mr. Matthew Danielson, 716 Quartz Crystal Place, Cary, spoke in favor of the proposed annexation petition on behalf of the home builder. No one spoke in opposition to the proposed annexation petition and the public hearing was closed. Discussion – There was no discussion from members of the Town Board regarding this matter. Recommendation – Adopt the annexation ordinance to extend the corporate limits of the Town of Fuquay-Varina to include property owned by Angier Road Investors, LLC (ANX-2018-19) as presented and recommended. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Adcock MOTION RESULTS: Passed Unanimously (5-0) Ordinance No. N-18-67 ****************************** CONSENT AGENDA Town Manager Mitchell entered the agenda abstracts and supporting documents for Consent Agenda Items 8A-8F into the official record of the Town. Agenda Item No. 8.A: Budget Amendment - Recognizing Funds - Police Department - Royce Publications Inc. Calendar Fundraiser Donation - Police Explorers Program - $3,000.00 - BA-2019-07 Purpose – To consider the adoption of a budget amendment that recognizes the funds from a recent calendar ad fundraiser for the Fuquay-Varina Police Department Police Explorer's Post, as conducted by Royce Publications Inc. and the Police Department. Recommendation – Approve Budget Amendment (BA-2019-07) as presented and recommended. Agenda Item No. 8B: Budget Amendment - Recognizing Funds - Sale of Surplus Equipment - Fire Department - $60,000- BA-2019-08 Purpose – To consider recognizing funds from Wake County and the Town of Four Oaks from the sale of surplus fire truck tankers. Recommendation – Approve Budget Amendment (BA-2019-08) as presented and recommended. Agenda Item No. 8C: Resolution - Legal Counsel Designation Purpose – To consider approval of a resolution that designates an individual attorney for the Town of Fuquay-Varina related to all legal matters including, but not limited to the execution of opinions of counsel related to issuance of bonds, litigation matters, audit matters, and other matters for which the attorney is requested to certify or otherwise represent the Town. Recommendation – Adopt the resolution designating James S. Adcock, III as individual designated attorney for the Town of Fuquay-Varina on behalf of Cumalander Adcock, LLP as presented and recommended. Resolution No. 18-1573 Agenda Item No. 8D: Voluntary Annexation Petition - Brighton Ridge - 9933 Lake Wheeler Road, 0 Hilltop Needmore Road, 0 Hilltop Needmore Road and portions of 3924 Hilltop Needmore Road and 10005 Lake Wheeler Road - PINs 0688153391, 0688241532, 0688142560 and portions of 0688124995 and 0688037793 - ANX-2018-20 Purpose – To consider the adoption of a resolution instructing the Town Clerk to investigate an annexation petition and to adopt a resolution setting a public hearing for December 18, 2018, following the receipt of a petition for voluntary annexation of property owned by Joseph W. Wrenn, Kelly D. Wrenn, Suzanne G. Wrenn, David L. Wrenn, William L. Wrenn, III and Pleasant Grove Baptist Church, located at 9933 Lake Wheeler Road, 0 Hilltop Needmore Road, 0 Hilltop Needmore Road and portions of 3924 Hilltop Needmore Road and 10005 Lake Wheeler Road, containing a total of 106.75 acres. Recommendation – Adopt the resolution instructing the Town Clerk to investigate the voluntary annexation petition, and adopt the resolution setting the public hearing for a voluntary annexation petition on December 18, 2018, for property owned by Joseph W. Wrenn, Kelly D. Wrenn, Suzanne G. Wrenn, David L. Wrenn, William L. Wrenn, III and Pleasant Grove Baptist Church (ANX- 2018-20) as presented and recommended. Resolution No 18-1574 Resolution No. 18-1575 Agenda Item No. 8E: Façade Grant Funding Request – Tsuru Sweets and Coffee – 409 – 411 East Broad Street – Paola De Maayer Purpose – To consider approval for a façade grant for Tsuru Sweets and Coffee at 409 – 411 East Broad Street submitted by Paola De Maayer. Recommendation – Approve the façade grant funding request and application submitted by Tsuru Sweets and Coffee located at 409 – 411 East Broad Street in an amount up to $2,500.00. Agenda Item No. 8F: Project Ordinance Amendment – Town Facilities (Item Added to Consent Agenda by motion.) Purpose – To consider adoption of a project ordinance amendment in the amount of $2,090,000 for the Government Facilities Project. The project ordinance amendment properly accounts for the recognition of bond proceeds to fully fund the project. Recommendation – Adopt the Project Ordinance Amendment for the Government Facilities Project as presented and recommended. A motion to add Item No. 8F - a Project Ordinance Amendment for Government Facilities Project to the Consent Agenda. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Harris MOTION RESULT: Passed Unanimously (5-0) A motion was made to approve all items (A-F) on the Consent Agenda as recommended. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Gardner MOTION RESULT: Passed Unanimously (5-0) ****************************** ADMINISTRATIVE REPORTS Agenda Item No. 10.A: NW Judd Parkway Project Ordinance Amendment - $15,400,000 - Contract Award - S.T. Wooten Corporation - $12,468,619.97 Purpose – To consider approval a contract award to S.T. Wooten Corporation in the amount of $12,468,619.97 and a Project Ordinance Amendment for the NW Judd Parkway Project in the amount of $15,400,000.00. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided details on the project ordinance amendment and contract award for NW Judd Parkway Project to include that all right of way has now been obtained, the construction bid process is now complete, and that S.T. Wooten was the low bidder providing a bid of $12,468,619.97. Town Manager Mitchell advised that the bid was considerably lower than recent construction estimates of between $15-million and $18-million. He further advised that the date of availability of the construction site is February 4, 2019 and the contractor will have a contract time of two years to complete the project. Town Manager Mitchell informed the Board that the project ordinance amendment of $15,400,000 is needed to bring the project up to the full budget needed to complete the project construction and is consistent with the Town’s financial plan. Board Discussion – Mayor Byrne stated that at CAMPO, Fuquay-Varina is considered the model of transportation in Wake County and we should be proud of the efforts made by the Town in recent years regarding transportation. The Town Board agreed with the Mayor and it was the general consensus by all that moving forward with NW Judd Parkway is an important milestone for the Town. Recommendation – Approve the Contract Award to S.T. Wooten Corporation in the amount $12,468,619.97 subject to Town Attorney review as to form and NCDOT concurrence and approve the Project Ordinance amendment in the amount of $15,400,000 as presented and recommended. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Wunsch MOTION RESULT: Passed Unanimously (5-0) Ordinance No. N-18-68 Agenda Item No. 10.B: Purchase Order Acceptance Form - Spartan 105' Rear Mount Aerial - Sourcewell Category SA-06 - Fire Department - $974,166 Purpose – To consider approval of the purchase of a Spartan 105' Rear Mount Aerial Ladder Truck from Spartan Motors in the amount of $974,166. Staff Comments – Town Manager Mitchell entered the agenda abstract and supporting documents for this agenda item into the official record of the Town. He then provided details on the purchase order acceptance form to include that the proposed truck meets the specifications needed by the fire department and agreed to by the County. Town Manager Mitchell stated that he truck’s quoted price is considerably less than similar trucks recently purchased by other nearby fire departments and is $9,885 cheaper than originally quoted because of a discount offered by the vendor for paying for the truck chassis up front. Board Discussion – Mayor Byrne stated that with the new fire truck’s ladder ability to reach 105 feet, it will help with the Town’s fire ratings. Commissioner Adcock noted that with the new high school and other new construction happening in the community, the ladder truck will allow the Town’s firefighters to do their jobs more effectively. Recommendation – Approve the Purchase Order Acceptance Form for the purchase of a Spartan 105’ Rear Mount Aerial Ladder Truck from Spartan Motors as presented and recommended. MOTION: Commissioner Gardner SECOND: Mayor Pro-Tem Massengill MOTION RESULT: Passed Unanimously (5-0) ****************************** OTHER BUSINESS A. Manager’s Report • Reported that good progress is being made at Fleming Loop Park despite the recent wet weather. • Reported that the Town had a very successful Christmas Tree Lighting ceremony along with the new Festival of Lights at the Fuquay Mineral Spring Park. • Reported that the Christmas parade was very well attended with perfect weather. • Reported that the Town’s Inspection Department has won the Excellence in Service Award from the Home Builders Association and will be honored on Thursday, December 6, 2018. • Reported that the Planning and Engineering departments continue to meet with CAMPO regarding the Southwest Area Study. • Reported that he attended the NCLM Advocacy Goals Conference with the Mayor and Commissioner Harris on November 29th and that 5 of the Town’s 6 goals that were submitted made it into the final list of approved legislative goals by the NCLM full membership. B. Project Status Report – December 2018 C. Southwest Area Study (SWAS) - 2018 Update - Bass Lake Conference Center (Holly Springs) - Drop In Meeting - December 5, 2018 - 4:00-7:00 pm D. Fuquay-Varina Chorale - Holiday Concert - Fuquay-Varina Baptist Church - 301 N Woodrow St - December 7, 7:30 PM and December 8, 3:00 PM E. Pizza with a Cop - Assiagio's - Monday, December 17, 2018 - 5:00 - 7:00 pm ****************************** TOWN BOARD MEMBER COMMENTS Mayor Pro-Tem Massengill stated that the Tree Lighting Ceremony was a great success and thanked staff for their hard work. FV Chamber Christmas parade was great and thanked Chamber and staff for the event and hard work. Commissioner Adcock stated that the tree lighting was an awesome event and appreciates the hard work by staff, volunteers, and downtown groups and businesses. Commissioner Harris stated that he remembers Mr. Nash Hardy’s passion on controlled future growth. He stated that the Town Board is committed to address those kinds of concerns. Commissioner Wunsch stated that he was thankful for the public who 5 years ago elected him and Mayor Pro-Tem Massengill into office. He stated that the Tree Lighting Ceremony was the best ever and the Christmas parade was the largest turn out ever. He also stated that he had two more classes to go until he will be graduating next May from the UNC Masters in Public Administration program. Commissioner Gardner congratulated Commissioner Wunsch on his upcoming graduation. She also stated that she loved everything about the tree lighting and stated that it looked like a Hallmark movie. She would like to see the Town make a weekend event out of it and end it with the Christmas Parade. Mayor Byrne stated that he thought the tree lighting and Christmas parade were great. He also shared information about past and future meetings and events he has or will be attending as follows: Past Events 11/29 – NCLM 2018 Advocacy Goals Conference 11/29 – Christmas Tree Lighting – 6:00 pm 12/02 – Chamber Christmas Parade – 3:00 pm Up Coming Events 12/04 – Carolina Charter Academy Ground Breaking Ceremony at 9:00 am 12/05 – Southwest Area Study 2018 – Drop In Meeting at Bass Lake Community Center 12/7 & 12/8 – FV Chorale – Holiday Concert – FV Baptist Church 12/15 – Women’s Club Historic Christmas Home Tour 12/17 – Pizza with a Cop – Assiagio’s 5:00 pm ****************************** CLOSED SESSION – Pursuant to N.C.G.S §143-318.11(a)(3) Attorney Client Privilege and N.C.G.S §143-318.11(a)(4) Economic Development. A motion was made to hold a closed session meeting at 9:20 p.m. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Wunsch MOTION RESULT: Passed Unanimously (5-0) ****************************** ADJOURN The Town Board returned to open session at 10:48 p.m. A motion was made to adjourn the meeting at 10:48 p.m. MOTION: Mayor Pro-Tem Massengill SECOND: Commissioner Adcock MOTION RESULT: Passed Unanimously (5-0) Adopted this the 18th day of December 2018 in Fuquay-Varina, North Carolina. FUQUAY-VARINA, NORTH CAROLINA John W. Byrne, Mayor ATTEST: (TOWN SEAL) Rose H. Rich, Town Clerk

Agenda

Board Meeting Agenda Monday, December 03, 2018 7:00 PM Location: 401 Old Honeycutt Road, Fuquay-Varina, NC 27526 Mobile phones are to be turned off or placed on silent/vibrate during the meeting. Please exit the Commission Chambers before using your mobile phone. The agenda is prepared and distributed on Friday preceding the meeting to the Commission and news media. 1. Call to Order 2. Invocation and Pledge of Allegiance 3. Approval of Minutes 3.A Approval of the Minutes of the November 20, 2018 Town Board of Commissioners Meeting 4. Presentations 4.A Comprehensive Annual Financial Report (CAFR) – Fiscal Year Ending June 30, 2018 – (Mitchell/Morgan/April Adams) 5. Public Comment The public is invited to address the Town Board. 6. Items Tabled From Previous Meeting 7. Public Hearing 7.A Zoning Map Amendment - Wake County Board of Education - 127 E Broad St - PIN 0657927640 - REZ-2018-20 - (Mitchell/Matthews/Smith) 7.B Zoning Map Amendment - Town of Fuquay-Varina - 304 Angier Road - PIN 0666063732 - REZ-2018-17 - (Mitchell/Matthews/Smith) 7.C Town Code Amendment - NC Land LLLP - Exceptions to Lot Frontage Requirements - CTA-2018-08 - (Mitchell/Matthews/Smith) - ITEM TO BE TABLED 7.D Town Code Amendment - Town of Fuquay-Varina - Amendment for Compatible and Reasonable Transition to Expanded ETJ (Clean-Up Amendment #7) - CTA-2018-09 - (Mitchell/Matthews/Smith) - ITEM TO BE TABLED FUQUAY-VARINA BOARD MEETING BOARD MEETING AGENDA DECEMBER 03, 2018 PAGE 2 7.E Voluntary Annexation Petition - Arlington Meadows - 0 and 1401 Angier Road - PIN 0665299265 and 0665399098 - ANX-2018-19 - (Mitchell/Matthews/Smith) 8. Consent Agenda 8.A Budget Amendment - Recognizing Funds - Police Department - Royce Publications Inc. Calendar Fundraiser Donation - Police Explorers Program - $3,000.00- BA-2019-07 - (Mitchell/Fahnestock/Morgan) 8.B Budget Amendment - Recognizing Funds - Sale of Surplus Equipment - Fire Department - $60,000- BA-2019-08 - (Mitchell/Mauldin/Morgan) 8.C Resolution - Legal Counsel Designation - (Mitchell) 8.D Voluntary Annexation Petition - Brighton Ridge - 9933 Lake Wheeler Road, 0 Hilltop Needmore Road, 0 Hilltop Needmore Road and portions of 3924 Hilltop Needmore Road and 10005 Lake Wheeler Road - PINs 0688153391, 0688241532, 0688142560 and portions of 0688124995 and 0688037793 - ANX-2018-20 - (Mitchell/Matthews/Smith) 8.E Façade Grant Funding Request – Tsuru Sweets and Coffee – 409 – 411 East Broad Street – Paola De Maayer - (Mitchell/Seymour) 9. Items Removed From Consent This section is reserved for items removed from the consent agenda for separate consideration. 10. Administrative Reports 10.A NW Judd Parkway Project Ordinance Amendment - $15,400,000 - Contract Award - S.T. Wooten Corporation - $12,468,619.97 - (Mitchell/Matthews/Stephenson) 10.B Purchase Order Acceptance Form - Spartan 105' Rear Mount Aerial - Sourcewell Category SA-06 - Fire Department - $974,166 - (Mitchell/Mauldin) 11. Other Business 11.A Manager's Report - (Mitchell) 11.B Project Status Report - December 2018 11.C Southwest Area Study (SWAS) - 2018 Update - Bass Lake Conference Center (Holly Springs) - Drop In Meeting - December 5, 2018 - 4:00-7:00 pm 11.D Fuquay-Varina Chorale - Holiday Concert - Fuquay-Varina Baptist Church - 301 N Woodrow St - December 7, 7:30 PM and December 8, 3:00 PM 11.E Pizza with a Cop - Assiagio's - Monday, December 17, 2018 - 5:00 - 7:00 pm 12. Town Board Member Comments Mayor and Commissioners 2 FUQUAY-VARINA BOARD MEETING BOARD MEETING AGENDA DECEMBER 03, 2018 PAGE 3 13. Closed Session 13.A Pursuant to N.C.G.S. 143-318.11 (a) (3) - Attorney Client Privilege and (a) (6) - Economic Development 14. Adjourn IN ACCORDANCE WITH ADA REGULATIONS, PLEASE NOTE THAT ANYONE WHO NEEDS AN ACCOMODATION TO PARTICIPATE IN THE MEETING SHOULD NOTIFY THE TOWN CLERK AT (919) 552-1401 AT LEAST 48 HOURS PRIOR TO THE MEETING. 3

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