Board of Commissioners
Regular MeetingFuquay-Varina, NC · December 3, 2018
Minutes
TOWN OF FUQUAY-VARINA
BOARD OF COMMISSIONERS REGULAR MEETING
DECEMBER 3, 2018
CALL TO ORDER
Mayor John W. Byrne called the regular meeting of the Fuquay-Varina Board
of Commissioners to order on December 3, 2018 at 7:00 p.m.
Commissioners Present: Blake Massengill (Mayor Pro-Tem)
Charlie Adcock
Bill Harris
Marilyn Gardner
Jason Wunsch
Commissioners Absent:
Others Present: Town Manager Adam Mitchell
Assistant Town Manager Mark Matthews
Town Clerk Rose Rich
Town Attorney James Adcock
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INVOCATION AND PLEDGE OF ALLEGIANCE
Commissioner Harris provided the invocation and Mayor Pro-Tem Massengill
led the Pledge of Allegiance.
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APPROVAL OF THE MINUTES
The November 20, 2018 minutes of the regularly scheduled Town Board of
Commissioners meeting, were presented and recommended for approval.
MOTION: Mayor Pro-Tem Massengill
SECOND: Commissioner Adcock
MOTION RESULT: Passed Unanimously (5-0)
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PRESENTATIONS
Agenda Item No. 4.A: Comprehensive Annual Financial Report (CAFR) –
Fiscal Year Ending June 30, 2018
Purpose – To receive a presentation from Mrs. April Adams with Cherry
Bekaert, LLP regarding the 2017-2018 fiscal year financial audit.
Town Manager Mitchell thanked Mr. Alex Harris, Mrs. April Adams, and the
entire audit team of Cherry Bakaert, LLP as well as the Town’s Finance
Department for working hard to prepare the FY 18 CAFR, which he noted was
completed earlier than usual this year. He stated that their work provided time
for the Town’s Finance Department to prepare information for the official
statements pertaining to the sale of the Town’s limited obligation bonds that
recently sold, as well as preparation for the upcoming sale of general obligation
bonds. Town Manager Mitchell then introduced Mrs. April Adams, who
presented findings from the Town’s financial audit for the 2017-2018 fiscal
year.
Mrs. Adams presented detailed highlights of the audit report for fiscal year
ending June 30, 2018 and she stated in summary that the audit findings
include clean opinions, one past adjustment, good internal controls, no
significant deficiencies identified, and full cooperation with management during
the audit. Following up on Mrs. Adams presentation, Town Manager Mitchell
pointed out the slide in Mrs. Adams presentation that referenced Unassigned
Fund Balance in the General Fund and how the Town planned to spend down
over $4-million in fund balance for one-time capital expenses but instead
added over $800,000 to the fund balance. Town Manager Mitchell also pointed
out the various sections of the CAFR to familiarize the Town Board about where
to find specific information. The sections highlighted included that Manager’s
Discussion and Analysis, Notes to the Financial Statements, Debt Schedule,
and Statistical Analysis.
Town Manager Mitchell recommended that the Town Board accept the FY 2017-
2018 Comprehensive Annual Financial Report as presented by Cherry Bekaert,
LLP.
MOTION: Mayor Pro-Tem Massengill
SECOND: Commissioner Wunsch
MOTION RESULT: Passed Unanimously (5-0)
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PUBLIC COMMENTS:
No one chose to address the Town Board.
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ITEMS TABLED FROM PREVIOUS MEETING:
There were no items tabled from previous meeting for the December 3, 2018
Town Board meeting.
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PUBLIC HEARINGS:
Agenda Item No. 7.A: Zoning Map Amendment - Wake County Board of
Education - 127 E Broad St - PIN 0657927640 - REZ-
2018-20
Purpose –To consider a requested zoning map amendment for a total of 0.59
acres, located at 127 E Broad St, from the Residential Agricultural (RA) Zoning
District to the Office & Institutional Conditional Zoning District (O&I-CZD) and
corresponding land use plan amendment from Downtown (DT) to Civic &
Institutional (CIV).
Staff Comments – Town Manager Mitchell entered the agenda abstract and
supporting documents for this agenda item into the official record of the Town.
He then provided general information about the zoning map amendment to
include general property information, current and requested zoning of the
property, proposed conditions, surrounding land use, relation to the land use
plan, transportation impacts, the required neighborhood meeting, and the
proposed land use plan amendment.
Public Hearing – The public hearing was opened. Kenneth Haywood, (P.O. Box
1429, Raleigh, NC 27602), an attorney representing Wake County Public
Schools, spoke in favor of the zoning map amendment. He stated that the
petitioner would like to add a condition that there would be no parking deck
added on to the small parcel. Commissioner Adcock asked who would be
responsible for the maintenance of Bengal Blvd. Mr. Haywood stated that
Wake County Schools would be responsible for the maintenance of that road.
No one chose to speak in opposition to the proposed zoning map amendment
for REZ-2018-20. The public hearing was closed.
Town Manager Mitchell also made reference to petitioner’s condition not to add
a parking deck as part of the permitted uses for the zoning map amendment.
Discussion – There was no further discussion from members of the Town Board
regarding this matter.
Recommendation – Approve REZ-2018-20, a zoning map amendment at 127
E Broad St, from the Residential Agricultural (RA) Zoning District to the Office
& Institutional Conditional Zoning District (O&I-CZD) and corresponding land
use plan amendment from Downtown (DT) to Civic & Institutional (CIV) to
include the removal of "parking deck" from the proposed list of permitted uses
as consented to by the petitioner. The proposed zoning map amendment with
the corresponding land use plan amendment is consistent with the 2035
Community Vision Land Use Plan and reasonable and in the best interest of
the public for the reasons identified by management and staff.
MOTION: Mayor Pro-Tem Massengill
SECOND: Commissioner Gardner
MOTION RESULTS: Passed Unanimously (5-0)
Agenda Item No. 7.B: Zoning Map Amendment - Town of Fuquay-Varina -
304 Angier Road - PIN 0666063732 - REZ-2018-17
Purpose – To consider a requested zoning map amendment for a total of 0.38
acres, located at 304 Angier Road, from the Residential Medium Density (RMD)
Zoning District to the Office & Institutional Conditional Zoning District (O&I-
CZD) and the corresponding land use plan amendment from Town Center
Residential (TCR) to Civic & Institutional (CIV).
Staff Comments – Town Manager Mitchell entered the agenda abstract and
supporting documents for this agenda item into the official record of the Town.
He then provided general information about the zoning map amendment to
include general property information, current and requested zoning of the
property, proposed conditions, surrounding land use, relation to the land use
plan, transportation impacts, the required neighborhood meeting, and the
proposed land use plan amendment. He stated that the condition proposed for
the property is that development be limited to development that serves a
public purpose. He further stated that the Town is in favor of the proposed
zoning map amendment.
Public Hearing – The public hearing was opened. No one chose to speak in
favor of, or in opposition to the proposed zoning map amendment for REZ-
2018-17. The public hearing was closed.
Discussion – There was no discussion from members of the Town Board
regarding this matter.
Recommendation – Approve REZ-2018-17, a zoning map amendment at 304
Angier Road, from the Residential Medium Density (RMD) Zoning District to
the Office & Institutional Conditional Zoning District (O&I-CZD) and the
corresponding land use plan amendment from Town Center Residential (TCR)
to Civic & Institutional (CIV). The proposed zoning map amendment with
corresponding land use plan amendment is consistent with the 2035
Community Vision Land Use Plan and reasonable and in the best interest of
the public for the reasons identified by management and staff.
MOTION: Commissioner Wunsch
SECOND: Mayor Pro-Tem Massengill
MOTION RESULTS: Passed Unanimously (5-0)
Agenda Item No. 7.C: Town Code Amendment - NC Land LLLP - Exceptions
to Lot Frontage Requirements - CTA-2018-08 -
(Mitchell/Matthews/Smith) - ITEM TO BE TABLED
Purpose –To continue the public hearing and table consideration of a proposed
text amendment, Town Code of Ordinances, Part 9 Land Development
Ordinance, Article J Subdivision Regulations, Section 9-1455 & Section 9-1458,
to revise language pertaining to minor subdivisions and their lot frontage
requirements.
Staff Comments – Town Manager Mitchell entered the agenda abstract and
supporting documents for this agenda item into the official record of the Town.
He then provided general information about the town code amendment to
include the proposed changes related to the Town’s description and lot
frontage on public rights-of-way. Town Manager Mitchell informed the Board
that the petitioner is requesting to introduce language specific to minor
subdivisions and the lot frontage on public rights-of-way, which will provide
for greater flexibility in the design of commercial and mixed-use developments
without sacrificing meaningful and reasonable improved ingress and egress.
Additionally, he advised the Board that during review by staff between the
Planning Board and the scheduled public hearing on December 3rd, a conflict
between the proposed town code amendment and the current Standards and
Specification manual was identified with respect to public utilities. Town
Manager Mitchell recommended continuing the public hearing and tabling
consideration of the proposed town code amendment for 30 days to afford staff
enough time consider recommended changes to the Standards and
Specification manual to coincide with the proposed town code amendment.
Public Hearing – The public hearing was declared open. Mr. Jim Joyce, 4350
Lassiter at North Hills, Raleigh, spoke in favor of the proposed text amendment
on behalf of the petitioner, NC Land, LLLP. Mr. Joyce stated that concerns
recently addressed about utility access are addressed in certain provisions of
the LDO and the Town’s standards; therefore, he does not agree with staff’s
recommendation to continue the public hearing to January 7th as
recommended, but he would rather that the Town Board act favorably on the
matter tonight or at least continue the public hearing to the December 18th
meeting. Mr. Jeff Rose with Tri Core Development spoke in favor of the
proposed text amendment for CTA-2018-08 and he stated that having the
hearing continued to January would be detrimental to the sale of the property.
No one chose to speak in opposition to the proposed amendment.
Discussion – Mayor Byrne stated that he would like to see staff work out a
resolution and come back with a recommendation at the December 18th
meeting. Mayor Pro-Tem Massengill advised that he thought the staff
recommendation of 30-days was reasonable and did not see it necessary to
rush staff to form a recommendation. Commissioner Adcock agreed with Mayor
Pro-Tem Massengill. Commissioner Harris stated that continuing the public
hearing until December 18th was signal a good faith effort on behalf of the
Town towards working with the developer. Commissioner Gardner agreed with
Commissioner Harris.
Recommendation – Continue the public hearing and table consideration of
CTA-2018-08, an amendment to the Town Code of Ordinances, Part 9 Land
Development Ordinance, until the January 7, 2019 Town Board meeting to
allow time for further review by Town staff.
MOTION: Mayor Pro-Tem Massengill
SECOND: Commissioner Wunsch
MOTION RESULTS: Passed by a vote of 3-2
Commissioner Harris and Commissioner Gardner
voted against the motion.
Agenda Item No. 7.D: Town Code Amendment - Town of Fuquay-Varina -
Amendment for Compatible and Reasonable
Transition to Expanded ETJ (Clean-Up Amendment
#7) - CTA-2018-09 - (Mitchell/Matthews/Smith) -
ITEM TO BE TABLED
Purpose –To continue the public hearing and table consideration of a proposed
text amendment, "Amendment for Compatible and Reasonable Transition to
Expanded ETJ (Clean-Up Amendment #7)," that addresses several areas for
improvement related to the anticipated expansion of the Town's Extraterritorial
Jurisdiction (ETJ).
Staff Comments – Town Manager Mitchell entered the agenda abstract and
supporting documents for this agenda item into the official record of the Town.
He advised the Town Board that the public hearing for the December 3rd
meeting was advertised under the assumption that the Planning Board would
be making a recommendation to the Town Board at the November 19th
Planning Board meeting. Town Manager Mitchell stated that the Planning Board
tabled consideration of the proposed text amendment to allow staff additional
time to follow-up on Planning Board questions. He advised that unless the
Town Board objected, he would not present the details of the proposed text
amendment as there could be potential changes coming out of a revision to
the staff recommendation and/or a Planning Board recommendation. Town
Manager Mitchell reported that he would present the details of the proposed
text amendment in its entirety at the January 7th Town Board meeting.
Public Hearing – Ms. Joni Bowden, 7130 Turner Fish Road, Willow Spring
expressed her concerns regarding how the proposed amendment stating that
it would negatively affect her property as it relates to uses and agricultural
fences as well as properties that are not a part of subdivisions. Mr. Nash
Hardy, (P.O. Box 2017, Fuquay-Varina) 7428 Sunset Lake Road, spoke in
opposition to the proposed text amendment, asking that the Town Board to
put a halt on this because of current transportation issues.
Discussion – There was no discussion from members of the Town Board
regarding this matter.
Recommendation – Continue the public hearing and table consideration of
CTA-2018-09, an Amendment for Compatible and Reasonable Transition to
Expanded ETJ (Clean-Up Amendment #7), until the January 7, 2019 Town
Board meeting.
MOTION: Mayor Pro-Tem Massengill
SECOND: Commissioner Wunsch
MOTION RESULTS: Passed Unanimously (5-0)
Agenda Item No. 7.E: Voluntary Annexation Petition - Arlington Meadows -
0 and 1401 Angier Road - PIN 0665299265 and
0665399098 - ANX-2018-19
Purpose –To consider the adoption of an ordinance extending the corporate
limits of the Town of Fuquay-Varina following receipt of a petition for voluntary
annexation of property owned by Angier Road Investors, LLC located at 0 and
1401 Angier Road, containing a total of 63.68 acres.
Staff Comments – Town Manager Mitchell entered the agenda abstract and
supporting documents for this agenda item into the official record of the Town.
He then provided general information about the voluntary annexation petition
to include that water and sewer are available to serve the property and that
the Town Clerk certified the petition as meeting the requirements prescribed
by the North Carolina General statutes.
Public Hearing – The public hearing was opened. Mr. Matthew Danielson, 716
Quartz Crystal Place, Cary, spoke in favor of the proposed annexation petition
on behalf of the home builder. No one spoke in opposition to the proposed
annexation petition and the public hearing was closed.
Discussion – There was no discussion from members of the Town Board
regarding this matter.
Recommendation – Adopt the annexation ordinance to extend the corporate
limits of the Town of Fuquay-Varina to include property owned by Angier Road
Investors, LLC (ANX-2018-19) as presented and recommended.
MOTION: Mayor Pro-Tem Massengill
SECOND: Commissioner Adcock
MOTION RESULTS: Passed Unanimously (5-0) Ordinance No. N-18-67
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CONSENT AGENDA
Town Manager Mitchell entered the agenda abstracts and supporting
documents for Consent Agenda Items 8A-8F into the official record of the
Town.
Agenda Item No. 8.A: Budget Amendment - Recognizing Funds - Police
Department - Royce Publications Inc. Calendar
Fundraiser Donation - Police Explorers Program -
$3,000.00 - BA-2019-07
Purpose – To consider the adoption of a budget amendment that recognizes
the funds from a recent calendar ad fundraiser for the Fuquay-Varina Police
Department Police Explorer's Post, as conducted by Royce Publications Inc.
and the Police Department.
Recommendation – Approve Budget Amendment (BA-2019-07) as presented
and recommended.
Agenda Item No. 8B: Budget Amendment - Recognizing Funds - Sale of
Surplus Equipment - Fire Department - $60,000-
BA-2019-08
Purpose – To consider recognizing funds from Wake County and the Town of
Four Oaks from the sale of surplus fire truck tankers.
Recommendation – Approve Budget Amendment (BA-2019-08) as presented
and recommended.
Agenda Item No. 8C: Resolution - Legal Counsel Designation
Purpose – To consider approval of a resolution that designates an individual
attorney for the Town of Fuquay-Varina related to all legal matters including,
but not limited to the execution of opinions of counsel related to issuance of
bonds, litigation matters, audit matters, and other matters for which the
attorney is requested to certify or otherwise represent the Town.
Recommendation – Adopt the resolution designating James S. Adcock, III as
individual designated attorney for the Town of Fuquay-Varina on behalf of
Cumalander Adcock, LLP as presented and recommended.
Resolution No. 18-1573
Agenda Item No. 8D: Voluntary Annexation Petition - Brighton Ridge -
9933 Lake Wheeler Road, 0 Hilltop Needmore Road,
0 Hilltop Needmore Road and portions of 3924
Hilltop Needmore Road and 10005 Lake Wheeler
Road - PINs 0688153391, 0688241532,
0688142560 and portions of 0688124995 and
0688037793 - ANX-2018-20
Purpose – To consider the adoption of a resolution instructing the Town Clerk
to investigate an annexation petition and to adopt a resolution setting a public
hearing for December 18, 2018, following the receipt of a petition for voluntary
annexation of property owned by Joseph W. Wrenn, Kelly D. Wrenn, Suzanne
G. Wrenn, David L. Wrenn, William L. Wrenn, III and Pleasant Grove Baptist
Church, located at 9933 Lake Wheeler Road, 0 Hilltop Needmore Road, 0
Hilltop Needmore Road and portions of 3924 Hilltop Needmore Road and 10005
Lake Wheeler Road, containing a total of 106.75 acres.
Recommendation – Adopt the resolution instructing the Town Clerk to
investigate the voluntary annexation petition, and adopt the resolution setting
the public hearing for a voluntary annexation petition on December 18, 2018,
for property owned by Joseph W. Wrenn, Kelly D. Wrenn, Suzanne G. Wrenn,
David L. Wrenn, William L. Wrenn, III and Pleasant Grove Baptist Church (ANX-
2018-20) as presented and recommended. Resolution No 18-1574
Resolution No. 18-1575
Agenda Item No. 8E: Façade Grant Funding Request – Tsuru Sweets and
Coffee – 409 – 411 East Broad Street – Paola De
Maayer
Purpose – To consider approval for a façade grant for Tsuru Sweets and Coffee
at 409 – 411 East Broad Street submitted by Paola De Maayer.
Recommendation – Approve the façade grant funding request and application
submitted by Tsuru Sweets and Coffee located at 409 – 411 East Broad Street
in an amount up to $2,500.00.
Agenda Item No. 8F: Project Ordinance Amendment – Town Facilities
(Item Added to Consent Agenda by motion.)
Purpose – To consider adoption of a project ordinance amendment in the
amount of $2,090,000 for the Government Facilities Project. The project
ordinance amendment properly accounts for the recognition of bond proceeds
to fully fund the project.
Recommendation – Adopt the Project Ordinance Amendment for the
Government Facilities Project as presented and recommended.
A motion to add Item No. 8F - a Project Ordinance Amendment for Government
Facilities Project to the Consent Agenda.
MOTION: Mayor Pro-Tem Massengill
SECOND: Commissioner Harris
MOTION RESULT: Passed Unanimously (5-0)
A motion was made to approve all items (A-F) on the Consent Agenda as
recommended.
MOTION: Mayor Pro-Tem Massengill
SECOND: Commissioner Gardner
MOTION RESULT: Passed Unanimously (5-0)
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ADMINISTRATIVE REPORTS
Agenda Item No. 10.A: NW Judd Parkway Project Ordinance Amendment -
$15,400,000 - Contract Award - S.T. Wooten
Corporation - $12,468,619.97
Purpose – To consider approval a contract award to S.T. Wooten Corporation
in the amount of $12,468,619.97 and a Project Ordinance Amendment for the
NW Judd Parkway Project in the amount of $15,400,000.00.
Staff Comments – Town Manager Mitchell entered the agenda abstract and
supporting documents for this agenda item into the official record of the Town.
He then provided details on the project ordinance amendment and contract
award for NW Judd Parkway Project to include that all right of way has now
been obtained, the construction bid process is now complete, and that S.T.
Wooten was the low bidder providing a bid of $12,468,619.97. Town Manager
Mitchell advised that the bid was considerably lower than recent construction
estimates of between $15-million and $18-million. He further advised that the
date of availability of the construction site is February 4, 2019 and the
contractor will have a contract time of two years to complete the project. Town
Manager Mitchell informed the Board that the project ordinance amendment
of $15,400,000 is needed to bring the project up to the full budget needed to
complete the project construction and is consistent with the Town’s financial
plan.
Board Discussion – Mayor Byrne stated that at CAMPO, Fuquay-Varina is
considered the model of transportation in Wake County and we should be
proud of the efforts made by the Town in recent years regarding
transportation. The Town Board agreed with the Mayor and it was the general
consensus by all that moving forward with NW Judd Parkway is an important
milestone for the Town.
Recommendation – Approve the Contract Award to S.T. Wooten Corporation
in the amount $12,468,619.97 subject to Town Attorney review as to form and
NCDOT concurrence and approve the Project Ordinance amendment in the
amount of $15,400,000 as presented and recommended.
MOTION: Mayor Pro-Tem Massengill
SECOND: Commissioner Wunsch
MOTION RESULT: Passed Unanimously (5-0) Ordinance No. N-18-68
Agenda Item No. 10.B: Purchase Order Acceptance Form - Spartan 105'
Rear Mount Aerial - Sourcewell Category SA-06 -
Fire Department - $974,166
Purpose – To consider approval of the purchase of a Spartan 105' Rear Mount
Aerial Ladder Truck from Spartan Motors in the amount of $974,166.
Staff Comments – Town Manager Mitchell entered the agenda abstract and
supporting documents for this agenda item into the official record of the Town.
He then provided details on the purchase order acceptance form to include that
the proposed truck meets the specifications needed by the fire department and
agreed to by the County. Town Manager Mitchell stated that he truck’s quoted
price is considerably less than similar trucks recently purchased by other
nearby fire departments and is $9,885 cheaper than originally quoted because
of a discount offered by the vendor for paying for the truck chassis up front.
Board Discussion – Mayor Byrne stated that with the new fire truck’s ladder
ability to reach 105 feet, it will help with the Town’s fire ratings. Commissioner
Adcock noted that with the new high school and other new construction
happening in the community, the ladder truck will allow the Town’s firefighters
to do their jobs more effectively.
Recommendation – Approve the Purchase Order Acceptance Form for the
purchase of a Spartan 105’ Rear Mount Aerial Ladder Truck from Spartan
Motors as presented and recommended.
MOTION: Commissioner Gardner
SECOND: Mayor Pro-Tem Massengill
MOTION RESULT: Passed Unanimously (5-0)
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OTHER BUSINESS
A. Manager’s Report
• Reported that good progress is being made at Fleming Loop Park despite
the recent wet weather.
• Reported that the Town had a very successful Christmas Tree Lighting
ceremony along with the new Festival of Lights at the Fuquay Mineral
Spring Park.
• Reported that the Christmas parade was very well attended with perfect
weather.
• Reported that the Town’s Inspection Department has won the Excellence
in Service Award from the Home Builders Association and will be
honored on Thursday, December 6, 2018.
• Reported that the Planning and Engineering departments continue to
meet with CAMPO regarding the Southwest Area Study.
• Reported that he attended the NCLM Advocacy Goals Conference with
the Mayor and Commissioner Harris on November 29th and that 5 of the
Town’s 6 goals that were submitted made it into the final list of approved
legislative goals by the NCLM full membership.
B. Project Status Report – December 2018
C. Southwest Area Study (SWAS) - 2018 Update - Bass Lake Conference
Center (Holly Springs) - Drop In Meeting - December 5, 2018 - 4:00-7:00
pm
D. Fuquay-Varina Chorale - Holiday Concert - Fuquay-Varina Baptist Church -
301 N Woodrow St - December 7, 7:30 PM and December 8, 3:00 PM
E. Pizza with a Cop - Assiagio's - Monday, December 17, 2018 - 5:00 - 7:00
pm
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TOWN BOARD MEMBER COMMENTS
Mayor Pro-Tem Massengill stated that the Tree Lighting Ceremony was a great
success and thanked staff for their hard work. FV Chamber Christmas parade
was great and thanked Chamber and staff for the event and hard work.
Commissioner Adcock stated that the tree lighting was an awesome event and
appreciates the hard work by staff, volunteers, and downtown groups and
businesses.
Commissioner Harris stated that he remembers Mr. Nash Hardy’s passion on
controlled future growth. He stated that the Town Board is committed to
address those kinds of concerns.
Commissioner Wunsch stated that he was thankful for the public who 5 years
ago elected him and Mayor Pro-Tem Massengill into office. He stated that the
Tree Lighting Ceremony was the best ever and the Christmas parade was the
largest turn out ever. He also stated that he had two more classes to go until
he will be graduating next May from the UNC Masters in Public Administration
program.
Commissioner Gardner congratulated Commissioner Wunsch on his upcoming
graduation. She also stated that she loved everything about the tree lighting
and stated that it looked like a Hallmark movie. She would like to see the
Town make a weekend event out of it and end it with the Christmas Parade.
Mayor Byrne stated that he thought the tree lighting and Christmas parade
were great. He also shared information about past and future meetings and
events he has or will be attending as follows:
Past Events
11/29 – NCLM 2018 Advocacy Goals Conference
11/29 – Christmas Tree Lighting – 6:00 pm
12/02 – Chamber Christmas Parade – 3:00 pm
Up Coming Events
12/04 – Carolina Charter Academy Ground Breaking Ceremony at 9:00 am
12/05 – Southwest Area Study 2018 – Drop In Meeting at Bass Lake
Community Center
12/7 & 12/8 – FV Chorale – Holiday Concert – FV Baptist Church
12/15 – Women’s Club Historic Christmas Home Tour
12/17 – Pizza with a Cop – Assiagio’s 5:00 pm
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CLOSED SESSION – Pursuant to N.C.G.S §143-318.11(a)(3) Attorney Client
Privilege and N.C.G.S §143-318.11(a)(4) Economic Development.
A motion was made to hold a closed session meeting at 9:20 p.m.
MOTION: Mayor Pro-Tem Massengill
SECOND: Commissioner Wunsch
MOTION RESULT: Passed Unanimously (5-0)
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ADJOURN
The Town Board returned to open session at 10:48 p.m.
A motion was made to adjourn the meeting at 10:48 p.m.
MOTION: Mayor Pro-Tem Massengill
SECOND: Commissioner Adcock
MOTION RESULT: Passed Unanimously (5-0)
Adopted this the 18th day of December 2018 in Fuquay-Varina, North Carolina.
FUQUAY-VARINA, NORTH CAROLINA
John W. Byrne, Mayor
ATTEST: (TOWN SEAL)
Rose H. Rich, Town Clerk
Agenda
Board Meeting
Agenda
Monday, December 03, 2018
7:00 PM
Location: 401 Old Honeycutt Road, Fuquay-Varina, NC 27526
Mobile phones are to be turned off or placed on silent/vibrate during the meeting. Please exit the Commission Chambers
before using your mobile phone.
The agenda is prepared and distributed on Friday preceding the meeting to the Commission and news media.
1. Call to Order
2. Invocation and Pledge of Allegiance
3. Approval of Minutes
3.A Approval of the Minutes of the November 20, 2018 Town Board of Commissioners Meeting
4. Presentations
4.A Comprehensive Annual Financial Report (CAFR) – Fiscal Year Ending June 30, 2018 –
(Mitchell/Morgan/April Adams)
5. Public Comment The public is invited to address the Town Board.
6. Items Tabled From Previous Meeting
7. Public Hearing
7.A Zoning Map Amendment - Wake County Board of Education - 127 E Broad St - PIN
0657927640 - REZ-2018-20 - (Mitchell/Matthews/Smith)
7.B Zoning Map Amendment - Town of Fuquay-Varina - 304 Angier Road - PIN 0666063732 -
REZ-2018-17 - (Mitchell/Matthews/Smith)
7.C Town Code Amendment - NC Land LLLP - Exceptions to Lot Frontage Requirements -
CTA-2018-08 - (Mitchell/Matthews/Smith) - ITEM TO BE TABLED
7.D Town Code Amendment - Town of Fuquay-Varina - Amendment for Compatible and
Reasonable Transition to Expanded ETJ (Clean-Up Amendment #7) - CTA-2018-09 -
(Mitchell/Matthews/Smith) - ITEM TO BE TABLED
FUQUAY-VARINA BOARD MEETING
BOARD MEETING AGENDA
DECEMBER 03, 2018
PAGE 2
7.E Voluntary Annexation Petition - Arlington Meadows - 0 and 1401 Angier Road - PIN
0665299265 and 0665399098 - ANX-2018-19 - (Mitchell/Matthews/Smith)
8. Consent Agenda
8.A Budget Amendment - Recognizing Funds - Police Department - Royce Publications Inc.
Calendar Fundraiser Donation - Police Explorers Program - $3,000.00- BA-2019-07 -
(Mitchell/Fahnestock/Morgan)
8.B Budget Amendment - Recognizing Funds - Sale of Surplus Equipment - Fire Department -
$60,000- BA-2019-08 - (Mitchell/Mauldin/Morgan)
8.C Resolution - Legal Counsel Designation - (Mitchell)
8.D Voluntary Annexation Petition - Brighton Ridge - 9933 Lake Wheeler Road, 0 Hilltop
Needmore Road, 0 Hilltop Needmore Road and portions of 3924 Hilltop Needmore Road and
10005 Lake Wheeler Road - PINs 0688153391, 0688241532, 0688142560 and
portions of 0688124995 and 0688037793 - ANX-2018-20 - (Mitchell/Matthews/Smith)
8.E Façade Grant Funding Request – Tsuru Sweets and Coffee – 409 – 411 East Broad Street –
Paola De Maayer - (Mitchell/Seymour)
9. Items Removed From Consent This section is reserved for items removed from the consent
agenda for separate consideration.
10. Administrative Reports
10.A NW Judd Parkway Project Ordinance Amendment - $15,400,000 - Contract Award - S.T.
Wooten Corporation - $12,468,619.97 - (Mitchell/Matthews/Stephenson)
10.B Purchase Order Acceptance Form - Spartan 105' Rear Mount Aerial - Sourcewell Category
SA-06 - Fire Department - $974,166 - (Mitchell/Mauldin)
11. Other Business
11.A Manager's Report - (Mitchell)
11.B Project Status Report - December 2018
11.C Southwest Area Study (SWAS) - 2018 Update - Bass Lake Conference Center (Holly Springs) -
Drop In Meeting - December 5, 2018 - 4:00-7:00 pm
11.D Fuquay-Varina Chorale - Holiday Concert - Fuquay-Varina Baptist Church - 301 N Woodrow St
- December 7, 7:30 PM and December 8, 3:00 PM
11.E Pizza with a Cop - Assiagio's - Monday, December 17, 2018 - 5:00 - 7:00 pm
12. Town Board Member Comments Mayor and Commissioners
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FUQUAY-VARINA BOARD MEETING
BOARD MEETING AGENDA
DECEMBER 03, 2018
PAGE 3
13. Closed Session
13.A Pursuant to N.C.G.S. 143-318.11 (a) (3) - Attorney Client Privilege and (a) (6) - Economic
Development
14. Adjourn
IN ACCORDANCE WITH ADA REGULATIONS, PLEASE NOTE THAT ANYONE WHO NEEDS AN
ACCOMODATION TO PARTICIPATE IN THE MEETING SHOULD NOTIFY THE TOWN CLERK AT
(919) 552-1401 AT LEAST 48 HOURS PRIOR TO THE MEETING.
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