City Council

Office of the Clerk of Council City of Gahanna 200 South Hamilton Road Gahanna, Ohio 43230 Meeting Minutes City Council Brian D. Larick, President of Council, Thomas R. Kneeland, Vice President of Council, Karen J. Angelou, Ryan P. Jolley, Jamie Leeseberg, Stephen A. Renner, Michael Schnetzer Kimberly McWilliams, CMC, Clerk of Council Friday, January 2, 2015 7:00 PM City Hall A. CALL TO ORDER by Mayor Stinchcomb - Invocation, Pledge of Allegiance, Roll Call The Honorable Rebecca W. Stinchcomb called the meeting to order at 7:00 p.m. and delivered an invocation and the Pledge of Allegiance. Present 7 - Karen J. Angelou, Ryan P. Jolley, Thomas R. Kneeland, Brian D. Larick, Jamie Leeseberg, Stephen A. Renner, and Michael Schnetzer B. ELECTION OF PRESIDENT: A motion was made by Angelou, seconded by Renner, to appoint Thomas R. Kneeland as President of Council for the year 2015. The motion carried by the following vote: Yes: 7- Angelou, Jolley, Kneeland, Larick, Leeseberg, Renner and Schnetzer C. ELECTION OF VICE PRESIDENT: A motion was made by Larick, seconded by Leeseberg, to appoint Stephen A. Renner as Vice President of Council for the year 2015. The motion carried by the following vote: Yes: 7- Angelou, Jolley, Kneeland, Larick, Leeseberg, Renner and Schnetzer D. APPOINTMENTS: - Board of Zoning & Building Appeals - 3 Year Term: Don Jensen A motion was made by Larick, seconded by Jolley, to appoint Don Jensen to a 3 year term on the Board of Zoning and Building Appeals. The motion carried by the following vote: Yes: 7- Angelou, Jolley, Kneeland, Larick, Leeseberg, Renner and Schnetzer - Civil Service Commission - 3 Year Term: Paul Bittner A motion was made by Larick, seconded by Jolley, to appoint Paul Bittner to a 3 year term on the Civil Service Commission. The motion carried by the following vote: City of Gahanna Page 1 City Council Meeting Minutes January 2, 2015 Yes: 7- Angelou, Jolley, Kneeland, Larick, Leeseberg, Renner and Schnetzer - Landscape Board - 3 Year Term: Ken Shepherd A motion was made by Larick, seconded by Jolley, to appoint Ken Shepherd to a 3 year term on the Landscape Board. The motion carried by the following vote. Yes: 7- Angelou, Jolley, Kneeland, Larick, Leeseberg, Renner and Schnetzer - Parks & Recreation Board - 3 Year Term: Eric Miller A motion was made by Larick, seconded by Jolley, to appoint Eric Miller to a 3 year term on the Parks & Recreation Board. The motion carried by the following vote: Yes: 7- Angelou, Jolley, Kneeland, Larick, Leeseberg, Renner and Schnetzer - Planning Commission - 3 Year Term: Kristin Rosan A motion was made by Larick, seconded by Jolley, to appoint Kristin Rosan to a 3 year term on the Planning Commission. The motion carried by the following vote: Yes: 7- Angelou, Jolley, Kneeland, Larick, Leeseberg, Renner and Schnetzer - Planning Commission - 3 Year Term: Bobbie Burba A motion was made by Larick, seconded by Jolley, to appoint Bobbie Burba to a 3 year term on the Planning Commission. The motion carried by the following vote: Yes: 7- Angelou, Jolley, Kneeland, Larick, Leeseberg, Renner and Schnetzer MAYORAL APPOINTMENTS: Mayor Stinchcomb announced the following Appointments: Board of Building & Zoning Appeals - 3 Year Term: Debbie Mecozzi Civil Service Commission - 3 Year Term: Paul Leithart Landscape Board - 3 Year Term: Jane Allinder Parks & Recreation Board - 3 Year Term: Luke Messinger Planning Commission - 3 Year Term: Thomas Wester E. MAYORAL APPOINTMENTS - TO BE CONFIRMED BY COUNCIL: MR-0001-2015 Motion Resolution to confirm the Mayor's appointment of Justin Bickle as a trustee of the Community Improvement Corporation (CIC); for a three-year term expiring December 31, 2017. City of Gahanna Page 2 City Council Meeting Minutes January 2, 2015 A motion was made by Renner, seconded by Schnetzer, that the Motion Resolution be Approved. The motion carried by the following vote: Yes: 7- Angelou, Jolley, Kneeland, Larick, Leeseberg, Renner and Schnetzer MR-0002-2015 Motion Resolution to confirm the Mayor's appointment of Scott W. Davis to a three-year term on the Tax Incentive Review Council (TIRC) expiring December 31, 2017. A motion was made by Angelou, seconded by Schnetzer, that the Motion Resolution be Approved. The motion carried by the following vote: Yes: 7- Angelou, Jolley, Kneeland, Larick, Leeseberg, Renner and Schnetzer MR-0003-2015 Motion Resolution to confirm the Mayor's appointment of Dewitt Harrell to a three-year term on the Income Tax Board of Review expiring December 31, 2017. A motion was made by Angelou, seconded by Schnetzer, that the Motion Resolution be Approved. The motion carried by the following vote: Yes: 7- Angelou, Jolley, Kneeland, Larick, Leeseberg, Renner and Schnetzer F. ESTABLISH TIME AND DAY: Regular Council Meetings; Committee Meetings A motion was made by Larick, seconded by Schnetzer, that Regular Council Meetings be held at 7:00 p.m. on the 1st and 3rd Monday each month, unless Monday falls on a holiday, then on the next Tuesday; Council Committees be held at 7:00 p.m. on the 2nd and 4th Monday of each month, unless Monday falls on a holiday, then on the next Tuesday. The motion carried by the following vote: Yes: 7- Angelou, Jolley, Kneeland, Larick, Leeseberg, Renner and Schnetzer G. ADOPTION OF RULES OF COUNCIL: To Adopt Rules of Procedure of Council dated January 2, 2014. A motion was made by Jolley, seconded by Leeseberg, to adopt Rules of Procedure of Council dated January 2, 2014. The motion carried by the following vote: Yes: 7- Angelou, Jolley, Kneeland, Larick, Leeseberg, Renner and Schnetzer H. COUNCIL REPRESENTATIVES: -ASSIGNED BY THE PRESIDENT - Community Improvement Corporation Brian D. Larick assigned. City of Gahanna Page 3 City Council Meeting Minutes January 2, 2015 - Mid Ohio Regional Planning Commission Karen J. Angelou assigned. - Convention & Visitors Bureau Ryan P. Jolley assigned. - Gahanna Jefferson Board of Education Ryan P. Jolley assigned. - Office & Industrial Incentive Advisory Committee Kneeland stated he would hold off on making an assignment for this board until the next regular meeting. - Tax Incentive Review Council Kneeland stated he would hold off on making an assignment for this board until the next regular meeting. I. COMMITTEE ASSIGNMENTS - Committee of the Whole Kneeland said Committee of the Whole will be chaired by Stephen A. Renner as Vice President of Council. - Finance Kneeland said he would like Michael Schnetzer to continue to Chair the Finance Committee for consistency with all members of Council serving. - Service & Safety Kneeland asked Schnetzer, Jolley and Leeseberg to serve on this Committee with Leeseberg as Chair. - Development & Parks Kneeland asked Renner, Angelou and Larick to serve on this Committee with Larick as Chair. City of Gahanna Page 4 City Council Meeting Minutes January 2, 2015 J. ADJOURNMENT OF ORGANIZATIONAL MEETING: 7:15 p.m.; motion by Renner. K. CALL REGULAR MEETING TO ORDER: Council President Thomas R. Kneeland called the meeting to order at 7:15 p.m. L. ADDITIONS OR CORRECTIONS TO THE AGENDA. A motion was made by Leeseberg, seconded by Jolley to add for Introduction and Assignment to Committee a Supplemental Appropriation to fund the position of Assistant City Administrator. Jolley asked if an addition or correction to the agenda requires a motion. Ewald answered yes; if you are just going to add it to bring to next committee, that does not require a vote but amending the agenda to add an item requires a vote. Ewald advised Council of the motion on the floor. Jolley seconded the motion. Mayor Stinchcomb said there needs to be a number. Renner asked for clarification on the motion. Leeseberg said introduce and assign to committee the supplemental appropriation. Clerk noted for point of order, the ordinance number would be ORD-0001-2015; A Supplemental Appropriation for the Assistant Administrator to the Mayor with the amount being left blank; to be determined later. Kneeland asked Clerk to read the title again. Clerk said ORD-0001-2015 Supplemental Appropriation for the Assistant City Administrator position to the Mayor; that title and a placeholder for the amount. Kneeland asked for comments on the motion. Larick said process-wise, this is awkward. Renner concurred with Larick; said he is not comfortable with this; feel we are putting the cart before the horse. Jolley said he is pretty sure any council member can introduce legislation, we have done it before during introductions or first reading; per our Rules that we just adopted, any member can introduce legislation. Kneeland said the part that is difficult is the fact that there is no legislation; it is by title without any amount or anything. Jolley said we have done the same thing in the past. Kneeland said if this does fail, we will put it in Committee for discussion. City of Gahanna Page 5 City Council Meeting Minutes January 2, 2015 The motion failed by the following vote: Yes: 3- Jolley, Kneeland and Leeseberg No: 4- Angelou, Larick, Renner and Schnetzer Angelou noted Ordinance 0185 on the Consent Agenda was discussed in Parks and Development, but was not presented at Committee of the Whole; many changes to the document; recommended an overview at Committee of the Whole as there is confusion as to why this legislation was put on the agenda; Larick recommended moving ORD-0185-2014 to the regular agenda; Angelou concurred. A motion was made by Angelou, seconded by Larick to move ORD-0185-2014 to the Regular Agenda under R. Second Readings. The motion carried by the following vote. Yes: 6- Angelou, Kneeland, Larick, Leeseberg, Renner and Schnetzer No: 1- Jolley M. HEARING OF VISITORS - None. N. INTRODUCTIONS AND ASSIGNMENT TO COMMITTEE. Kneeland said we have none; that motion failed; that particular request will be in Committee of the Whole. O. CONSENT AGENDA: Minutes - To Approve: 2015-0001 December 15, 2014 Council Meeting Minutes The Minutes were Approved and Filed on the Consent Agenda. Ordinances on Second Reading: ORD-0186-2014 TO AMEND CHAPTERS 1311, REGISTRATION, 1319, APARTMENT SECURITY REGULATIONS, 1329, STORAGE BUILDING AND SHEDS, 1331.11, RAT PROOFING, AND 1333, SATELLITE EARTH STATION OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA. This Ordinance was Adopted on the Consent Agenda. Approval of the Consent Agenda City of Gahanna Page 6 City Council Meeting Minutes January 2, 2015 A motion was made by Schnetzer, seconded by Larick, to approve the Consent Agenda. The motion carried by the following vote: Yes: 7- Angelou, Jolley, Kneeland, Larick, Leeseberg, Renner and Schnetzer End of the Consent Agenda P. PUBLIC HEARINGS: None. Q. CORRESPONDENCE AND ACTIONS: Clerk - None. Council - None. R. SECOND READING OF ORDINANCES: ORD-0185-2014 TO AMEND THE ADOPTED DEVELOPMENT FEE SCHEDULE AS REFERENCED IN CHAPTER 148, DEPARTMENT OF PLANNING AND DEVELOPMENT; TO INCLUDE REVISIONS TO THE BUILDING FEES; AND TO DECLARE AN EMERGENCY. Larick noted the changes will dramatically simply the Fee Schedule, reduce time spent processing, and minimize confusion; also important to pass legislation at this meeting so that Administration can move forward in 2015 with new fee schedule; Jolley clarified legislative intention; the reasons for having separate Committee leadership is to prevent the need for all seven Council members to be at every Committee meeting; this situation may speak to that format, rather than the legislative intention, our current format portions leadership so that small groups of Council can evaluate certain legislative categories; it is also important to implement the new fee schedule for Administration as soon as possible; as such, cannot support postponement tonight, Renner inquired if there was an impending issue with delaying the legislation, Stinchcomb clarified it is desirable to publish a permanent fee schedule as early as possible; reduces confusion; Angelou noted her concern was on the fee structures pertaining to multi-family; one part of ordinance addressing charges per multi-family dwelling was mentioned twice with different fees; checking to ensure consistency and that previous fees were collected appropriately; Kneeland noted surprise that the legislation was carried from last year; supported postponement. City of Gahanna Page 7 City Council Meeting Minutes January 2, 2015 S. FIRST READING OF ORDINANCES: None. T. MOTIONS/RESOLUTIONS: None. U. OFFICIAL REPORTS: Mayor Stinchcomb wished everyone a happy New Year. City Attorney Ewald wished everyone a happy New Year. V. COUNCIL COMMENT Kneeland noted he will be creating a special committee for metrics development; Schnetzer and Larick will be on the Committee, with Larick as Chair; Committee will potentially meet before Committee of the Whole so that involved staff would already be present at City Hall. Angelou wished everyone a wonderful New Year. Leeseberg wished everyone a happy New Year; Go Bucks; noted the postgame team mentioned overcoming adversity by working together and trusting everyone would get the job done; echoed throughout the team; noted a parallel to our community; impressed the City of Gahanna works so well together and pulls through adversity by supporting one another. Schnetzer wished everyone a happy New Year; with no turnover this year we can hit the ground running; excited for new year. Jolly noted Go Bucks! Larick wished everyone a Happy New Year. Renner wished everyone a Happy New Year. Kneeland noted excitement for 2015; thanked Council for their support; Go Bucks! W. EXECUTIVE SESSION - City of Gahanna Page 8 City Council Meeting Minutes January 2, 2015 A motion was made by Schnetzer, seconded by Renner, to go into Executive Session under authority of Section 5.40(a) of the Council Rules of Procedure to consider the appointment, employment, dismissal, discipline, promotion, demotion or compensation of a public employee, official, licensee or regulated individual unless such public employee, official, licensee or regulated individual requests a public hearing AND to go into Executive Session under authority of 5.40(g) of the Council Rules of Procedure to consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance, or for negotiations with other political subdivisions respecting requests for economic development assistance. The motion carried by the following vote: Yes: 7- Angelou, Jolley, Kneeland, Larick, Leeseberg, Renner and Schnetzer President Kneeland invited Mayor Stinchcomb and City Attorney Ewald. Council rose to Executive Session at 7:41 p.m. Council rose to report from Executive Session at 7:59 p.m. with no action taken. X. ADJOURNMENT - by Kneeland at 7:59 p.m. Kimberly McWilliams, CMC Clerk of Council APPROVED by the City Council, this day of 2015. Thomas R. Kneeland City of Gahanna Page 9