City Council

Office of the Clerk of Council City of Gahanna 200 South Hamilton Road Gahanna, Ohio 43230 Meeting Minutes City Council Thomas R. Kneeland, President of Council Stephen Renner, Vice President of Council Karen J. Angelou, Ryan P. Jolley, Brian D. Larick, Jamie Leeseberg, Michael Schnetzer Kimberly McWilliams, CMC, Clerk of Council Monday, February 2, 2015 7:00 PM City Hall A. CALL TO ORDER - Invocation, Pledge of Allegiance, Roll Call Gahanna City Council met in Regular Session on Monday, February 2, 2015, in Council Chambers of City Hall, 200 South Hamilton Road, Gahanna, Ohio. President of Council Thomas Kneeland called the meeting to order at 7:00 p.m. Vice President of Council Stephen Renner delivered an Invocation followed by the Pledge of Allegiance. Agenda for this meeting was published on January 30, 2015. Present 7 - Karen J. Angelou, Ryan P. Jolley, Jamie Leeseberg, Stephen A. Renner, Michael Schnetzer, Thomas R. Kneeland, and Brian D. Larick B. ADDITIONS OR CORRECTIONS TO THE AGENDA. None. C. HEARING OF VISITORS. None. D. INTRODUCTIONS AND ASSIGNMENT TO COMMITTEE: Renner introduced items under section D. Ordinances - To Be Introduced and Assigned to Committee: ORD-0007-2015 TO GRANT A VARIANCE FROM SECTION 1143.04, SF-3 RESIDENTIAL DISTRICTS, OF THE CODIFIED ORDINANCES OF THE CITY OF GAHANNA; TO ALLOW A NON-RESIDENTIAL USE WITHIN A SINGLE-FAMILY RESIDENTIAL (SF-3) ZONING DISTRICT FOR PROPERTY LOCATED AT 87 S. HAMILTON ROAD. This Ordinance was introduced. City of Gahanna Page 1 City Council Meeting Minutes February 2, 2015 ORD-0009-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT FOR THE 2015 FISCAL YEAR WITH THE FRANKLIN COUNTY PUBLIC DEFENDER COMMISSION TO REPRESENT INDIGENT PERSONS BEFORE THE FRANKLIN COUNTY MUNICIPAL COURT CHARGED WITH VIOLATIONS UNDER GAHANNA ORDINANCES; AND TO SUPPLEMENTALLY APPROPRIATE $1,300 THEREFOR. This Ordinance was introduced. ORD-0010-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH THE FRANKLIN COUNTY BOARD OF HEALTH FOR HEALTH SERVICES IN THE CITY OF GAHANNA FOR THE 2015 FISCAL YEAR; AND TO DECLARE AN EMERGENCY. This Ordinance was introduced. ORD-0012-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO AGREEMENT WITH THE FRANKLIN COUNTY BOARD OF ELECTIONS FOR USE OF CITY PROPERTY AS POLLING LOCATIONS FOR THE YEAR 2015. This Ordinance was introduced. ORD-0013-2015 TO AMEND THE CIVIL SERVICE RULES AND REGULATIONS AS DATED JANUARY 13, 2015. This Ordinance was introduced. ORD-0014-2015 TO ACCEPT DEED OF EASEMENT FOR A 16' WATERLINE ALONG TAYLOR ROAD AND SCIENCE BOULEVARD FROM VALUE RECOVERY GROUP, INC. This Ordinance was introduced. ORD-0015-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO AGREEMENT WITH FRANKLIN SOIL AND WATER CONSERVATION DISTRICT FOR EROSION AND SEDIMENTATION CONTROL AND INSPECTION FOR DEVELOPMENT PROJECTS FOR 2015. This Ordinance was introduced. ORD-0016-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO AGREEMENT WITH FRANKLIN SOIL AND WATER CONSERVATION DISTRICT FOR ASSISTANCE WITH ILLICIT DISCHARGE DETECTION AND ELIMINATION, FOR OUTFALL RECONNAISSANCE INVENTORY, City of Gahanna Page 2 City Council Meeting Minutes February 2, 2015 MINIMUM CONTROL MEASURE FOR OUR MS4 NATIONAL. This Ordinance was introduced. ORD-0017-2015 TO SUPPLEMENTALLY APPROPRIATE FUNDS FROM THE UNENCUMBERED BALANCE OF THE GENERAL BOND RETIREMENT FUND TO PAY THE SIB LOAN IN FULL WITH STATE INFRASTRUCTURE BANK (SIB), LOAN AGREEMENT #110004, FOR THE TECHCENTER DRIVE EXTENSION PROJECT; IMPROVEMENT NO. 762. This Ordinance was introduced. ORD-0018-2015 SUPPLEMENTAL APPROPRIATION - Fleet Program Auction Proceeds. This Ordinance was introduced. ORD-0019-2015 TO SUPPLEMENTALLY APPROPRIATE INSURANCE CLAIM PROCEEDS RECEIVED BY THE CITY OF GAHANNA AS INSURANCE PAYMENTS FOR DAMAGE FROM UNFORESEEN ACCIDENTS IN THE FOURTH QUARTER OF 2014 TO EXPENSE ACCOUNTS. This Ordinance was introduced. ORD-0020-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH HIMES VENDING, INC. FOR FOOD AND BEVERAGE SERVICE IN GAHANNA CITY HALL FOR A TERM OF ONE-YEAR; AND TO DECLARE AN EMERGENCY. This Ordinance was introduced. ORD-0021-2015 TO ACCEPT MONIES SEIZED IN THE AMOUNT OF $2,447 AWARDED TO THE GAHANNA POLICE PURSUANT TO COURT ORDER NO. 12CV-12279; AND TO SUPPLEMENTALLY APPROPRIATE $832 TO THE LAW ENFORCEMENT TRUST FUND. This Ordinance was introduced. ORD-0022-2015 TO ADOPT THE COMPREHENSIVE LANDSCAPE PLAN, DATED JANUARY 7, 2015, FOR THE CITY OF GAHANNA, OHIO. City of Gahanna Page 3 City Council Meeting Minutes February 2, 2015 This Ordinance was introduced. ORD-0023-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO AN AGREEMENT WITH COLUMBUS POOL MANAGEMENT FOR POOL OPERATIONS AT HUNTERS RIDGE POOL AND GAHANNA SWIMMING POOL. This Ordinance was introduced. ORD-0024-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO A PURCHASE AGREEMENT WITH CENTURY EQUIPMENT FOR THE PURCHASE OF THIRTY GOLF CARTS. This Ordinance was introduced. E. CONSENT AGENDA: Minutes - To Approve: 2015-0027 January 20, 2015 Council Minutes These Minutes was Approved and Filed on the Consent Agenda. Ordinance: Introduce, Waive Second Reading, Adopt: ORD-0011-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO A CONTRACT WITH INTELLINETICS, INC., FOR THE MIGRATION OF BACK-FILED DOCUMENTS INTO A DOCUMENT MANAGEMENT SOFTWARE. This Ordinance was Adopted on the Consent Agenda. Ordinances on Second Reading: ORD-0001-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO AGREEMENT WITH THE OHIO DEPARTMENT OF TRANSPORTATION (ODOT) FOR SAFE ROUTES TO SCHOOL, PHASE II, IMPROVEMENT NO. ST 1002; AND TO DECLARE AN EMERGENCY. This Ordinance was Adopted on the Consent Agenda, as emergency. ORD-0002-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO SETTLEMENT AGREEMENT WITH JAMES R. AND KAYANNE M. SHARP, 501 HELMBRIGHT DRIVE, FOR PROPERTY ACQUISITION NEEDED FOR THE TAYLOR ROAD BOOSTER STATION PROJECT; City of Gahanna Page 4 City Council Meeting Minutes February 2, 2015 IMPROVEMENT NO. ST 1003. This Ordinance was Adopted on the Consent Agenda. ORD-0004-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH DOVE BUILDING SERVICES FOR JANITORIAL SERVICES; TO REPEAL ORD-0169-2014; AND TO DECLARE AN EMERGENCY. This Ordinance was Adopted on the Consent Agenda, as emergency. ORD-0005-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO CONTRACT WITH BILL WALKER FOR CLEANING OF THE GAHANNA GOLF COURSE CLUBHOUSE FOR THE PERIOD OF FEBRUARY 1, 2015 THROUGH JANUARY 31, 2016. This Ordinance was Adopted on the Consent Agenda. ORD-0006-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO PROJECT AGREEMENT WITH THE OHIO DEPARTMENT OF NATURAL RESOURCES (ODNR) FOR THE CLEAN OHIO TRAIL FUND GRANT; AND TO DECLARE AN EMERGENCY. This Ordinance was Adopted on the Consent Agenda, as emergency. Approval of the Consent Agenda A motion was made by Schnetzer, seconded by Renner, to approve the Consent Agenda. The motion carried by the following vote: Yes: 7- Angelou, Jolley, Leeseberg, Renner, Schnetzer, Kneeland and Larick End of the Consent Agenda F. PUBLIC HEARINGS: None. G. STANDING COMMITTEES: DOC-0063-2015 Committee Minutes 1-26-2015 Committee of the Whole - Renner No report. Finance - Schnetzer No report. Service & Safety - Leeseberg City of Gahanna Page 5 City Council Meeting Minutes February 2, 2015 No report. Development & Parks - Larick Next meeting is February 11. Metrics Development - Larick Had first meeting before the regular committee meetings last week. Jennifer Teal provided us with a detailed list of the structure of the City from a departmental standpoint that we will use to start laying out some metrics ideas and further discussion. H. CORRESPONDENCE AND ACTIONS: Clerk No Report. Council No Report. I. SECOND READING OF ORDINANCES: None. J. FIRST READING OF ORDINANCES: ORD-0008-2015 TO AUTHORIZE THE MAYOR TO ENTER INTO ONE-YEAR LEASE AGREEMENT WITH GAHANNA RESIDENTS IN NEED (GRIN), FOR THE HAMILTON HOUSE PROPERTY, LOCATED AT 87 SOUTH HAMILTON ROAD. Read by Larick. President Kneeland stated Ordinance 0008-2015 has had its first reading and will be brought back to committee next week. COMMITTEE RECOMMENDATION: Regular Agenda; no need to come back; if lease not finalized, postpone. K. MOTIONS/RESOLUTIONS: None. L. REPRESENTATIVES: City of Gahanna Page 6 City Council Meeting Minutes February 2, 2015 Community Improvement Corporation (CIC) - Larick/Kneeland Next meeting is February 17th at 7:30 a.m. at City Hall in the Council Committee Room. Mid-Ohio Regional Planning Commission (MORPC) - Angelou This is the month that MORPC does not meet, however, on Thursday I am going to the Development in a Changing and Growing Region; Choices for Ohio Cities. It will be at the McConnell Arts Center in Worthington. Also, I received an invitation for anyone who would like to attend a cybersecurity event at MORPC, but my I-pad is not working. I will make sure that gets forwarded to everyone. It looks as though it will also look at reporting for the Affordable Care Act, so it may be something that someone from the administration may want to go to. Bd. of Education, Gahanna-Jefferson Public Schools - Jolley As I am sure everyone in this room is aware, there is a lot going on with the schools right now, much to the chagrin of myself (who is a former board member), my colleague, Mrs. Yoder, and many members of the community. There is a lot of uncertainty right now so amid all that we have not had a meeting between Council and the Board of Education and I am not sure when we are going to get that started amidst the current situation. I will keep everyone updated and hopefully we will get a meeting going maybe within the next month. Convention & Visitors Bureau (CVB) - Jolley The only thing I want to share is our 5th Annual Breakfast Meeting; it’s our annual meeting where the Board will be sworn in. That will be Thursday, March 19th. Registrations will start at 7:30 in the morning and breakfast starts at 8:00 at the Creekside Conference and Events Center. The speaker this year is Jack Park. He’s an award-winning national presenter and also a local Ohio State football historian. He hosts a radio show called “The Buckeye Flashback with Jack Park”. He has interviewed lots of famous buckeye folks…Earl Bruce, Paul Brown, Bo Schembechler, John Cooper, Urban Meyer and many others. From what I hear he is a phenomenal speaker. I am looking forward to hearing him and the theme for the breakfast is “The Power of One Voice”. City of Gahanna Page 7 City Council Meeting Minutes February 2, 2015 President Kneeland asked if there was a charge to attend and Jolley stated he would check and let everyone know. It is open to the public and there are tickets and reservations, but will check on that. M. OFFICIAL REPORTS: Mayor The Mayor stated she has some upcoming events that I want to bring to your attention. Mr. Larick already spoke about the first one. I also want to remind you that the Parks and Recreation Board will host their second community dialogue meeting to present the findings of the Parks and Rec Master Plan update and to continue the Pools, Parks and the Future conversation. This will take place on Thursday, February 12 at 7:00 at Clark Hall. Also, the City of Gahanna and the Bicycle and Trails Advisory Committee (also known as the BITAC) will be hosting a three meetings here at City Hall to obtain input from Gahanna residents on locations within the community they identify as having pedestrian/cycling/transit and other transportation safety issues. The first meeting is going to be on February 9 from 5:00 p.m. to 7:00 p.m. The other two are scheduled for February 23rd and March 2 from 5:00 p.m. to 7:00 p.m. and those meetings will be at City Hall as well. Finally, I have been invited to deliver my annual State of the City address to the Chamber on February 12, 2015 and that speech will be geared a little more to the business community, not to be confused with March 12, 2015, which is the charter-mandated State of the City, which I will be delivering at Gahanna Middle School West. There will be more to come on that. City Attorney I wanted to update council on the fact that we are continuing to work with Finance and outside counsel on the state statutes concerning our tax and our taxing authority within the City of Gahanna. We will continue to monitor that, but we don’t expect to have any changes in conjunction with RITA for several months. I will keep you apprised of any changes. City of Gahanna Page 8 City Council Meeting Minutes February 2, 2015 N. COUNCIL COMMENT Angelou: I want to thank Niel for passing on the fun council picture (that’s what froze up my computer). She does such good work and I can’t wait for our new picture to be on the website. Anyway, thank you so much for doing that. And congratulations to the Gahanna Lincoln High School girls’ swim team that I believe won the conference. My neighbor happens to be on the team, so congratulations to her. And of course our basketball team is doing great as well. They were #1 in the state as of a couple of weeks ago, but that 1 loss pushed them down a little bit. But keep rooting for them…go Lions! Leeseberg: I was fortunate to be able to attend the Groundhog Breakfast and we had a better forecast than we got this morning from Punxsutawney Phil, so I enjoyed that more than this morning’s news. It was a great time and I want to thank everyone involved in that. Larick: I want to thank the CIC for sponsoring and leading the way with the Economic Development Groundhog Day Breakfast that we have had for the last 18 years. The CIC has come a long way since I have been here and is continuing to contribute more and more to our economic development efforts. Along with that I want to announce happily that Buckeye Chuck (unlike that fool in Pennsylvania) announced an early spring today. Also, a friend of mine whose son is in scouts with my son is being deployed Wednesday and I’d like everyone to keep him in their thoughts. Renner: Like my colleagues, I would like to comment on the Groundhog Day Breakfast. It was very good and Dr. Bill Lafayette was a great speaker. I have had the pleasure of sitting and talking with him about the small business community. He is a walking encyclopedia about central Ohio and business. Kneeland: Not much more that I can add except that I will say that I think the CIC was actually able to generate revenue with the Groundhog Day Breakfast, because now we have turned it around from a “cost center” to a “profit center”, which is always a good thing! O. EXECUTIVE SESSION - A motion was made by Schnetzer, seconded by Leeseberg, to go into Executive Session under authority of Section 5.40(a) of the Council Rules of Procedure to consider the appointment, employment, dismissal, discipline, City of Gahanna Page 9 City Council Meeting Minutes February 2, 2015 promotion, demotion or compensation of a public employee, official, licensee or regulated individual unless such public employee, official, licensee or regulated individual requests a public hearing. The motion passed by the following vote: Yes: 7- Angelou, Jolley, Leeseberg, Renner, Schnetzer, Kneeland and Larick President Kneeland stated there will be two parts and he invited the Mayor, Jennifer Teal and Sue Wadley to attend the first one. The second part will be just Council. Council rose to Executive Session at 7:27 p.m. Council rose to report from Executive Session at 8:50 p.m. with no action taken. P. ADJOURNMENT - by Kneeland at 8:51 p.m. Kimberly McWilliams, CMC Clerk of Council APPROVED by the City Council, this day of 2015. Thomas R. Kneeland City of Gahanna Page 10